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Today’s event planners rely on technology to get the job done. No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. To cover your bases, here are 11 of the best options for event planners. Image via Slack.
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris LaFata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
Hologram technology can increase engagement and attract hard-to-get speakers Meetings may be a mostly in-person experience but—as we learned during Covid, with the use of Zoom, Teams and other online video platforms—the use of communications technology has its place in the world of meetings and events. Read More : It’s All About Engagement!
What plan do you have in place to communicate important messages to your attendees? Crisis communication is an essential, if often overlooked, element for all events. This is what I learned from planning and communication with internal stakeholders to PR and event cancelation best practices with examples you can use.
Attendee retention rate is one of the most important event KPIs. When event planners measure how many attendees have attended their events before, they are getting insights into attendee loyalty. So, how can event organizers measure and increase attendee retention ? Boost Attendee Retention With Gamification.
How we communicate with our attendees matters, so it’s vital to learn what mode of communication they prefer and not be too spammy. But as always, what matters the most is that event planners know their stakeholders well. Will and Brandt first talk about notifying event attendees via email.
While we’ve talked a lot about how the pandemic affected planners and attendees, we haven’t focused on exhibitors’ experience all that much. But low attendance isn’t the worst part; it’s event planners’ behavior post-event that really grinds his gears. I’m not whole. But what about me?
In recent years, many event organizers have observed a notable trend: despite offering enticing early bird registration discounts, many attendees are hesitant to commit to conferences well in advance. What’s Behind Attendee Hesitancy 1. Read More : Helpful Budget Tips for Event Planners in a Post-Covid World 2.
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
A vast source of valuable data is attendee tracking – one of the most powerful ways event professionals can measure event marketing success. This blog post explores how event managers can track their attendees and the most significant benefits of attendee tracking. Attendee Tracking: The Basics.
An estimated 1,700 attendees passed through the West Hall doors at Los Angeles Convention Center the second week of December. A hands-on technology learning lab encouraged attendees to test their prompt prowess as AI collaborators and take new tech products for a drive. is an annual tradition. This year was no exception.
In today’s world, you cannot overlook the possibility of Mother Nature becoming an unwanted attendee at your meeting or event. Realizing the potential for a winter storm or another weather disaster while planning your meeting or event will help keep your attendees safe while reducing the risk of significant financial losses.
Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Let’s learn more. It’s more than just the physical of what they have available.
How to Fix a Failure to Communicate. Also on the Texas-event agenda, a communications boot camp with two in-demand speakers. Sandra Shelton , CEO of StrengthBank, explained that there is no “new normal,” there is only “new” and stellar communication is still the cornerstone for working together productively across generations.
During the summit, DI offered attendees resources such as the Global Accessibility Report , Workforce Diversification and Retention Industry Brief , 2024 Social Inclusion Lexicon , and Social Inclusion Resources Glossary. SM How does offering these resources improve the event experience for attendees and planners?
Note to #meetingprofs : You have to experience the @encore @EncoreGlobal_ experience to spark your excitement about the possibilities for immersing your attendees in multi-sensory journies. A total of 11 new digital walls will enhance communication. IMEX22 pic.twitter.com/L1HkdcudyB. — JT Long (@SmartMtgsJT) October 11, 2022.
How the gig economy is impacting the events industry In honor of Labor Day, Smart Meetings chatted with Tracy Judge, founder and CEO of Soundings , to get the latest scoop on the trends currently emerging within the freelance meeting planner gig economy. SM What types of freelance meeting planner roles are most in demand?
As event managers, our goal at the end of a long-awaited event is to ensure meeting planners and their constituents are happy. Everyone prefers a different way to communicate, so it’s important to work with our team ahead of time to determine if email or text communication is preferred on site so that we can all be prepared.
Even though there are now more than 100 event platforms on the market, many event planners still choose Zoom in its limited form for their virtual experiences. Zoom , in its limited form, is still a choice for many virtual event planners because it’s budget-friendly and easy to use. 10 Benefits Of Event Platforms.
2020 Virtual Event Trend: Personalization for Attendees. Personalization allows each attendee to get exactly what they need. Personalization for attendees leads to a more successful event. Your attendees will feel they got much more value out of attending when their needs are met. Tailored Break Out Session Paths .
Smart Meetings spoke with Heather Pilcher, CEO & executive producer of Blue Spark Event Design to get the nitty gritty on the current state of event budgets and what meeting planners should be aware of as they ramp up to their post-Covid events. Ultimately, the dynamic between hotels and event planners has shifted since the pandemic.
Coffey shares critical steps and advice to help meeting planners and travelers safeguard themselves and their guests, drawing on his extensive experience in the field. How did you make the transition to private life, to being a speaker, and how did catching bad guys help you move into managing risk for meeting planners?
Whether you’re incorporating sustainable measurements into your RFPs, tracking down low-carbon menus or combing through LEED certified venues, you know you’re a green planner. They spoke about sustainable gifting options, low-carbon menu designs and DEI in their speakers and attendees. So, what’s next?
And as event planners were somewhat forced into a technological era of event planning, many of them started seeing the benefits of event technology. It’s not just that technology appeals to our attendees. Prior to event apps and platforms, event planners relied on pre-event and post-event surveys to measure event ROI.
Chances are you’ve heard of asynchronous communication or learning before; the type of communication where participants don’t interact in real-time (at the same time). It seems that the asynchronous communication trend has also started making waves in the meeting and events industry , namely as asynchronous hybrid events.
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
Event planners often forget to consider whether their tools are suitable for the job and their budget leading to overspending and inefficient processes. In today’s Event Tech Podcast episode, Brandt Krueger and Kyle Kocinski talk about the event tech stack and several tools that event planners might want to incorporate into their stack.
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
For suppliers looking to expand their business and stand out in a competitive landscape, one of the most lucrative opportunities involves connecting with meeting and event planners. Understand Your Target Audience: Who Are Meeting & Event Planners? Define Your Unique Value Proposition Event planners are inundated with choices.
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
Consider adding one to your upcoming event and automate some of your event communications. An event chatbot is designed to answer questions about events and offer support to attendees. Chatbots can only answer questions that they have been taught , but what if attendees start asking questions planners didn’t anticipate?
If planners choose to evolve their event strategies the old way, they often struggle to allocate their budgets to cover all the new ground that’s been established since the virtual revolution. Among the most popular in the events industry are corporate budgets, attendee registration fees, partner sponsorships, and/or donations.
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
Event planners, speakers and attendees all saw their calendars cleared out last March, returning slowly with virtual events and only now showing a glimmer of hope for the return of live conferences. Here are some ways you can make attendee experience a differentiator for your next event: Communication. A Killer Emcee.
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Event planners should have somebody available to them 24/7. And finally, software companies should see event planners as long-term partners rather than one-time customers. The success of their event depends on it!
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
By working with Visit Bellevue, the planners for Lenovo Tech World 2024 show the transformative power of partnership. Lenovo Tech World is the global technology company’s annual event, and as events at this level go, it’s an enormous undertaking for the planners organizing it. They really took over the city while they were here.”
Read More: Public Art is Unifying, Function and Important How You Can Work Refract into Your Seattle Meetings Kris La Fata, Visit Seattle One of the great conundrums of planners in recent years: how do you get attendees engaged in new and exciting ways? Visit Seattle can also curate it to your attendee demographic.
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