Endless Events

AUGUST 16, 2019

Often, vendors will ask for additional event insurance coverage that is more specific to your particular event. . According to their testimonials, someone canceled an event after “ten inches of rain fell, State Highway closed and attendees could not get to the venue.” . Should I Pay for a Damage Waiver from a Vendor?

Insurance 366

Insurance Vendor Certification Events 366

Endless Events

JULY 26, 2019

If you have bad WiFi your attendees might forget about all the great parts of your event and only remember the WiFi sucked. Attendees expect great (and free!) How will attendees use the internet? It’s almost guaranteed that in today’s hyper-connected world attendees will find it impossible to unplug.

Vendor 282

Vendor Events Venue Contracts 282

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Convene by PCMA

DECEMBER 9, 2024

The dramatic increase in AV costs post-pandemic cited by planners as astronomical, ridiculous, and unreasonable has led to planners feeling trapped, with little flexibility to use outside vendors due to exclusive agreements.

Planner 115

Planner Registration Events Logistics 115

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. What will the attendee experience be? What is the purpose of your event? Who is attending?

Vendor 246

Vendor Meeting Planner Events 246

Endless Events

OCTOBER 12, 2018

Live streaming allows attendees to share the event with friends and co-workers who might enjoy it, which expands your reach. Attendees don’t have to take the time to travel to an event, and their employer doesn’t have to foot the bill. If you hire a streaming vendor, they may send a technician to set up and take care of the box.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

Conference 246

Conference Site Selection Logistics Contracts 246

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Or provide your attendees with an unforgettable experience?

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Smart Meetings

JULY 26, 2024

A four-hour plated dinner event might not only be expensive, but also something your attendees would rather not see on the itinerary. A shorter buffet or family-style setup may better fit your attendees’ preferences and be friendlier to company coffers. Moten says, “Maybe they just realized that corporate is a great client to have.

Incentives 239

Incentives Vendor Regulations Contracts 239

Endless Events

JUNE 10, 2020

First of all, think about the purpose of an exhibit hall for your attendees. Because far too many people think it’s just about putting up a bunch of pages and make the attendees click around it. Well, that’s like saying, let’s just put a bunch of booths up and hope our attendees walk through it.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 229

Contracts Contracts Events Vendor 229

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. As an event planner, you’re juggling a dozen or more balls. There must be an easier way, right? Good news: There is.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Be Transparent With Your Vendors About Their Section of Your Budget.

Vendor 240

Vendor Events Banking Contracts 240

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

NOVEMBER 23, 2017

Here are some tried-and-true event ideas to help you wow attendees and bosses on a tight budget. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Event Ideas for Themes.

Attendee 156

Attendee Social Media Entertainment Banking 156

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles.

Preparation 246

Preparation Online Contracts Contracts 246

Smart Meetings

JUNE 28, 2024

Attendees at a roundtable discussion suggested: Consider shorter agendas, fewer days and a streamlined timeline. Asking potential attendees in advance can help inform the sourcing process and lead to better outcomes. Cost Containment Budget-saving measures don’t have to impact attendee experience.

Incentives 187

Incentives Contracts Contracts Vendor 187

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Or provide your attendees with an unforgettable experience?

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. When attendees walk away, what do they say?” we may ask.

Planner 235

Planner Meeting Training Audience 235

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. This could look like anything from airport arrival assistance, bus schedules, and private cars to setting up Uber/Lyft discounts for attendees.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. What if it ruins the experience for the attendees? The Options Are Slim Because You Waited Too Long.

Events 308

Events Vendor Technology Technology 308

Endless Events

FEBRUARY 6, 2023

What do attendees want to get out of it? One of the things I’ve been saying is to get rid of catered lunches and instead give attendees a three-hour lunch. You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. What’s the purpose? No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

MARCH 22, 2019

10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. It could ruin your live streaming, attendees experience and so much more. Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Motivation Excellence

JANUARY 8, 2020

This might include tasks such as: Coming up with ideas for the event’s theme Deciding on a color scheme and designing invitations Working with the client to create a budget Locating the best venue Planning the event’s entertainment Finding a caterer and deciding on a menu Negotiating contracts with hotels and vendors.

Event Planning 130

Event Planning Management Vendor Events 130

MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. Talk it out with your AV vendor. Make sure you understand the AV contract. Get quotes from multiple AV vendors. However, an outside vendor may be able to provide a better deal for the same level of service.

Vendor 121

Vendor Events Contracts Contracts 121

Endless Events

JULY 14, 2022

“We’re managing multiple vendors and lots of attendees, and our job is to know if we have a margin on the event. If I told an event planner to talk to vendors about what furniture to use, or build a budget that determines your financial ROIs , they’re going to go after the design aspect. ” . .

Management 194

Management Events Event Apps Vendor 194

Social Tables

APRIL 22, 2019

Six months might be a long timeline for relatively simple events; 12 months might be appropriate for a large-scale event with thousands of attendees. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Smart Meetings

JULY 7, 2021

The elements influencing these decisions were complex due to the many sectors of impact; individual concerns, company reputation, geographic demographic of attendees and travel destination were some of the cross-linking factors considered. Attendees also represented a segment of population that is simply ready to move on.

Incentives 130

Incentives Travel Travel Prospect 130

Social Tables

MAY 30, 2019

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. On average, only 60% of attendees will respond “Yes” to cocktail party invitations. If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point. Food and beverage party supplies.

Venue 199

Venue Entertainment Preparation Event Planning 199

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. However, some of those freebies might not be relevant to you and your attendees’ preferences.

Event Planning 98

Event Planning Contracts Contracts Vendor 98

Bizzaboo

MARCH 4, 2020

Here’s how to confidently communicate with your attendees, sponsors, and partners. We understand there’s a lot of uncertainty around COVID-19, your events, and the health of your attendees. 9 Steps You Can Take To Protect Your Attendees from COVID-19. Here’s how you can keep your attendees protected for the foreseeable future.

Conference 128

Conference Speakers Vendor Registration 128

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. However, some of those freebies might not be relevant to you and your attendees’ preferences.

Event Planning 98

Event Planning Contracts Contracts Vendor 98