Smart Meetings

JUNE 15, 2024

At the annual user conference Cvent Connect for a record 4,000 attendees in San Antonio this week, the event technology company which was purchased by Blackstone last year announced new products and acquisitions designed to better meet the needs of meeting professionals, whether planning simple events or complex hybrid affairs.

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Registration Meeting Proposal Trade Show 264

Endless Events

APRIL 1, 2022

Event sponsors are often crucial contributors to event budgets and therefore highly affect the overall attendee experience and the overall success of the event. However, event planners still struggle to secure long-lasting relationships with event sponsors. Think about your attendees. Step 2: Pitching A Potential Sponsor.

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Sponsors Proposal Events Preparation 296

Endless Events

MAY 14, 2020

Recently, BizBash shared an article that proposed the hub and spoke method. But planners and profs alike are resourceful, which is why we’re seeing a huge spike in virtual events. Now, why does this make sense and what does it even mean? And as days pass, there is only one certainty all of us can agree on.

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Virtual Events Fashion Proposal Events 334

Endless Events

OCTOBER 9, 2019

But on the other hand, a great layout might just be the key to get your attendees to fall in love with the event! So, are you ready to find out what is the ultimate event layout that will make your attendees fall in love, and return for round two? And maybe even truly have your attendees fall in love with your event as well.

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Smart Meetings

MARCH 4, 2019

You need to prove that you’re able to develop and nurture sponsorship relationships and build stronger, longer-lasting connections with your attendees than other advertising channels. Resist the urge to begin a sponsor relationship by flooding email inboxes with your initial proposal. Don’t Lead with Email.

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Proposal Advertising Sponsors Social Media 254

Eventtia

NOVEMBER 7, 2022

An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. For an event planner business, having the ability to write a good proposal alone can help create a significant competitive advantage over your competition.

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Proposal Prospect Sponsors Events 118

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

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Social Media Virtual Events Events Audience 348

Smart Meetings

APRIL 11, 2025

attendees a taste of one of Americas top thrill-seeking experiences without the long flight? The proposed destination will be the first of its kind in the U.K. Thinking about a cruise meeting or incentive but unsure if it aligns with your sustainability goals? Hoping to give U.K. Cambodia calling? Once fully operational, the $1.5

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Travel Travel Incentives Tourism 130

Smart Meetings

MARCH 23, 2022

In addition to brainstorming what post-pandemic proposals should include and what elements of the event and its preparation should be emphasized, both leaders zeroed in on the power of partnerships amid conversations over RFPs. You want to leave the right impression on both your attendees and the people who want to be your resources.

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Proposal Tourism Tourism Regulations 264

Smart Meetings

APRIL 15, 2022

The emphasis was on real-world solutions through Cvent’s Attendee Hub that enables digital engagement before, during and after the in-person live event and integrates the content for virtual and post-event audiences. More efficiencies are on the way, Quattrone said, in the way of e-proposals and instant booking for smaller meetings.

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Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? In reality, the structure is similar to what you’d see with any other Request For Proposal. Additionally, make a point to provide your attendee personas.

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Virtual Events Proposal Vendor Events 257

Smart Meetings

DECEMBER 22, 2021

Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.

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Meeting Rehearsal Sponsors Virtual Events 264

Endless Events

JULY 17, 2020

As event planners learn how to transition into the hybrid model , they must acknowledge it comes with its own set of challenges. Contrary to what happened in the past, hybrid experiences demand that you consider both in-person and remote attendees. The networking aspect for in-person attendees pretty much takes care of itself.

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Networking Remote Audience Events 279

Endless Events

OCTOBER 7, 2021

Rachel Wimberly isn’t the only one who thinks that the question of ‘How many attendees and/or exhibitors were at the show?’ ” Reevaluating the events industry, Nick proposes a better question. “Let’s ask what’s something positive that came out of the changes this year ,” proposes Dustin.

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Trade Show Sponsors Events Proposal 315

Social Tables

FEBRUARY 3, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. One powerful way is with top-tier event planner website design. With that being the case, we gathered some of the industry’s top examples of event planner website design.

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Website Planner Events Event Planning 173

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

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Smart Meetings

MARCH 21, 2022

This includes having consistent and cohesive brand elements, ensuring that attendees can see the relationship between everything. It’s important to keep in mind that at least some of your event attendees will be thinking about the same things, and this is a direct reflection of your company’s brand. Don’t Forget the Basics.

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Social Media Events Audience Proposal 264

Smart Meetings

NOVEMBER 28, 2023

To ensure a consistent and evolving impact for your company and attendees, we recommend developing a three-year event strategy. RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial.

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Rehearsal Communications Communications Preparation 246

Smart Meetings

MAY 13, 2024

But how exactly can AI help meeting planners tackle their everyday jobs? AI helps to extend that value of the event planner from just the day-to-day logistics, all of the things that engulf their day-to-day schedule. and Alex Berube, co-founder of New York City-based Reposite to discuss this trending technology topic.

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Trends Proposal Planner Publishing 239

Endless Events

FEBRUARY 5, 2019

Now more than ever before event sponsors need to enhance your event and your attendee’s experience, and planners need to be able to highlight the benefits that your event can bring to potential event sponsors. You should have a mutually beneficial partnership with your sponsors.

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Sponsors Proposal Planner Conference 237

Endless Events

NOVEMBER 8, 2021

It’s a topic that he’s talked about in the past, from dissecting AV proposals at the AV Audit to giving useful AV audit tips to planners at Whiteboard Wednesdays. ” “This is a simple way to make attendees feel more comfortable and get the questions answered,” adds Will.

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Events Registration Event Apps Production 348

Endless Events

AUGUST 24, 2020

It was a video presentation and a load of attendees listening. So how can we make the whole thing feel and appear more natural to attendees? “I think on the virtual side, event planners, because this is also new, they don’t necessarily understand all of the features that are available to them”, explains Matthew.

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Trade Show Virtual Events Events Proposal 320

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Planner Vendor Certification Event Planning 145

Smart Meetings

SEPTEMBER 9, 2021

Up until 2019, your live event audiovisual Request for Proposal (RFP) was straightforward. We have many planner friends who say the toughest challenge is planning two meetings in one. Lowers the incentive for in-person attendee collaboration if they can view the entire meeting virtually. They are right.

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Registration Online Platform Virtual Events 264

Smart Meetings

JULY 12, 2023

To fully understand the importance and impact of AI on the meetings space, Smart Meetings spoke with Iain McCowan, director of AI at Dubber , to glean some sense of how it can be a helpful tool for planners. Dubber is a voice recording application that also captures and organizes information.

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Meeting Proposal Technology Technology 245

Smart Meetings

JANUARY 9, 2023

Sustainability is now required at meetings as attendees are demanding an environmentally conscious event. Request that virtual attendees turn off their cameras when not presenting or interacting with other participants. Tips and methods for producing greener events. Use a cloud-based service when sending documents or videos.

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Sustainability Meeting Remote Virtual Events 246

The MICE Blog

JANUARY 11, 2021

There are products made from recycled materials, and attendees can visit the factories of these products or a national park to become involved in corporate volunteering. Our Event Planners Talk e-conference was filmed across the three venues, and it can be seen how the spaces can be used for your live, virtual or hybrid events.

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Planner Conference Events Incentives 200

Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). Aggregate travel spend to increase the value of regular contract proposals. In 2022, air travel saw a 72.2% Shift to long-term planning.

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Travel Travel Transportation Airlines 246

Convene by PCMA

NOVEMBER 20, 2024

was $158, the second-highest ever; and the trend of attendees waiting until the last minute to register for the event and then book their housing is a lingering aftereffect of the pandemic. This last-minute uptick in registration makes it challenging for planners and hotels to accurately forecast and for hotels to manage inventory.

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Registration Booking Contracts Contracts 102

Smart Meetings

MARCH 1, 2019

The group of 60 planners meeting with suppliers in L.A. Suppliers receive an average of eight to 15 requests for proposals per event, according to exit polls. A hand-written “thank you” card makes people feel special because it shows you care enough to do more, she suggested. Celebrate Connections. A toast to Smoreology!

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Consulting Proposal Planner Attendee 203

Endless Events

APRIL 14, 2020

But now that planners are trying to figure out how to turn in-person events into virtual ones , things get a little bit confusing. So this means that he has a lot of tips and advice for planners that are going virtual with their events. With an uncertain economic environment, how can planners get sponsorships for virtual events?

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Virtual Events Sponsors Events Proposal 279

Smart Meetings

FEBRUARY 16, 2024

She noticed that many of the meeting planners she worked with were in the same boat: giving, giving, giving—and leaving very little for themselves. Others—colleagues, attendees—will feed off the energy you put out. Encourage attendees to get light, especially in the morning. This led her to develop her wellness retreats.

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Smart Meetings

APRIL 11, 2023

Read More: Making Meetings Green: Biophilic Design Uplifts Event Space SCP Hotels at SXSW designed a tiny tropical paradise, SCP’s (Soul Community Planet) intentional space encouraged attendees to join the community, which prompted tree planting—a signature of its “holistic hospitality.”

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Healthcare Proposal Sustainability Trends 240

Smart Meetings

APRIL 22, 2024

Senator Gaylord Nelson proposed a nation-wide environmental teach-in, hiring activist Denis Hayes to serve as national coordinator. How many attendees do you produce those badges for? Were attendees given plastic water bottles? It’s a day to launch initiatives, personal and company-wide, that will stay, grow and flourish.

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Sustainability Planner Meeting Proposal 246

Social Tables

JANUARY 27, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. While Cvent was unable to meet in-person in 2020, they’re bringing attendees back to Vegas in 2021 at the all-new Caesars Forum. NEW Client Services Get all the support you want for your events because we know hospitality matters.

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Event Planning Conference Trade Show B2C 193

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

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Proposal Communications Communications Venue 149

Smart Meetings

MARCH 26, 2022

The 3 days of gathering started with Destinations International ’s Convention Sales and Services Summit, covering everything from trends in what is important to attendees today to tips for planning more inclusive events. This is an indication of how serious planners are getting about addressing social issues: “It isn’t a yes or no answer.

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