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Yet, despite the high potential for virtualevents due to cost savings and ease of access, there is a considerable challenge ahead for event organizers to deliver a truly valuable experience by replicating the networking opportunities for attendees that exist during live events.
To kick off a new week, we’re going to lay out the most common virtualevent mistakes. Even though virtualevents are set to become the new normal, not many planners have experience with this paradigm. There are still plenty of misconceptions flying around in regards to virtualevents.
Virtualevent planning is taking the stage as the next big thing in the industry. Ponder this – in a world where technology develops and improves at an impressive speed, it’s our job as events profs to keep up with the motions. So to help you, we put together the ultimate virtualevent planning checklist!
Planning more accessible virtualevents means that every participant has an equivalent experience. But how can event profs make sure their events are, indeed, accessible to everyone? One of the first steps to planning more accessible virtualevents is to be as clear and precise as possible with joining instructions.
After more than a year of helping planners navigate the complex world of virtualevents, we learned a thing or two about pain points. Over the course of these challenging months, many event profs came to us with a series of different problems and doubts. How many days/hours & attendees are you expecting?
As a production company, we get a lot of questions about virtualattendee engagement. Because after producing dozens of successful virtualevents over the past few months, we’ve learned a lot! Because after producing dozens of successful virtualevents over the past few months, we’ve learned a lot!
In today’s post, we’re discussing virtualevent pricing. So, you decided to take the jump from in-person to virtual. And you hired the best virtualevent production company out there to help you put together an amazing experience. One of the hardest things to figure out is the virtualevent pricing model.
Depending on your standards, speaking at a virtualevent can either be the easiest thing in the world or quite the challenge. Keep reading to find out the ultimate hacks for virtualevent speakers and planners who are looking to support them. This means that the attendees come first. For The Speakers. #1
?? The Best of the Best: Event Promo: How To Promote Your VirtualEvent: A Graphic Guide. Attendee Aftermath: Attendee Expectations Post-Coronavirus: What Will They Look Like? ? The moment you have all been waiting for: The VirtualEvent Budget Calculator is here! Upcoming events.
Today we want to tackle the issues pertaining to a virtualevent timeline. Why Should I Worry About A VirtualEvent Timeline? “The attendees are loving it, and I’ve been super happy with every interaction” – Corey, APRA Board of Directors. VirtualEvent Timeline.
Ladies and gentlemen, it’s finally time we talk about virtual happy hour ideas. So far on the blog, we’ve been discussing many topics related to virtualevents. Our main goals here has been to educate planners everywhere on the subject – and make them realize just how cool and engaging virtualevents can be.
It’s high time we talk about virtual audience engagement. Because yes, there is a lot of unknown ground surrounding virtualevents. And perhaps the biggest concern of all lies in the fact that engaging virtual audiences is hard. Because this time around, you’re not just competing with attendees’ phones.
Whether it’s a purely online event like a webinar or a hybrid event where online participants can be part of a real life event, virtualevents can be a welcome addition for your audiences. Gain the trust of your audience by learning the ropes and getting an event planning certification.
When an event reaches the end, most planners forget all the amazing content opportunities it can still provide. And especially now with virtualevents , the possibilities are endless. They’re at your disposal and, if you make good use of them, at the disposal of your attendees. How do you make it more accessible?
People used Zoom to host virtualevents as well as catch up with their loved ones. Even though there are now more than 100 event platforms on the market, many event planners still choose Zoom in its limited form for their virtual experiences. Zoom also poses a challenge for event video storage.
When they realized they won’t be able to do in-person events in 2020 and the initial shock wore off, they started thinking of ways to pivot to virtualevents. “We could do a virtual version, but it’s just going to be four days of non-stop Zoom calls,” says Jim.
It’s finally time to discuss the hot topic of hybrid events. Over the past few months, we’ve been focused on providing all the educational content we possibly could about virtualevents. Virtualevents will continue to be relevant from here on. How Do Physical & VirtualAttendees Interact?
Even as in-person events return, many businesses and event planners plan to keep the virtualevent trend alive. With virtual and hybrid events becoming a standard part of industry operations, event planners and organizers are on the hunt for virtualevent engagement ideas that will keep audiences invested.
Follow these six tips to blend eventpromotions with your 2023 marketing plan seamlessly. Create a Launch Plan Leading Up to Your Big Event Treat your event like it’s the biggest product launch of the decade for your company. Take time to outline the necessary steps to plan a successful event. What’s your budget?
No wonder it has become one of the most popular benefits of event platforms ! Most event platforms on the market offer both in-person as well as virtualevent gamification solutions. From missions and challenges to competitions, there are many ways to make your attendees feel truly immersed in the experience.
The events industry has been hit hard. Events need to consider new business models and revenue streams to keep themselves diversified and stable. Virtualevents are one solution to the problem, but sponsors are rarely willing to pay the same rates for virtualevents as they do for in-person events.
Let’s talk about one of the most dreaded subjects in the events industry: the hybrid event budget. As an amalgamation of in-person and virtualevents, hybrid events are complex, versatile, and hard to budget for. You can promote your hybrid event within your community for free.
What better way to learn more about the exciting world of event technology than listening to an awesome product spotlight episode of the Event Tech Podcast? Today, Will and Brandt bring two guests in to hear an unbiased review of Accelevents , an all-in-one hybrid, and virtualevent management platform.
People are increasingly relying on the virtual world to connect, make plans, and learn. And the events industry has now finally caught up with it. The pandemic normalized virtualevents , improved their production quality, and sped up the adoption of event platforms. Best Community Model Practices.
What do your attendees think about your event? Are they likely to support your event next year? What was the experience like for in-person versus virtualattendees at your hybrid event? You can send surveys to participants before, during, or after the event, and they are often shared digitally.
Event marketing is a type of marketing that leverages the power of human connection and experience to reach a pre-established set of goals. Organizations use event marketing to: Promote the brand to a larger audience. Hubspot’s INBOUND is an excellent example of event marketing. BUILDING AN EVENT MARKETING STRATEGY .
The virtualevents platform BuzzCast uses blockchain integration in its core events platform to leverage non-fungible tokens (NFTs) to drive engagement through rewards and incentives. Read More : Virtual Meetings Are Missing These Two Things, Meta Is Working on a Fix. Have you heard of Web3? How to Leverage NFTs. “We
For starters, attendee safety will be at the forefront of event planning when it comes to the live portion of hybrid experiences. This represents a series of cleaning, disinfecting, and disease prevention standards with the aim of promoting the health and. And venues have been paying attention to the upcoming needs of planners!
It seems that the asynchronous communication trend has also started making waves in the meeting and events industry , namely as asynchronous hybrid events. As discussed in our 2022 Event Trends Guide , hybrid events are not simply in-person and virtualevents put together. Higher Event ROI.
Despite the return of in-person events, virtualevents are here to stay. In fact, 93% of event professionals plan to invest in virtualevents moving forward. In large part, that’s because more than 80% of event organizers agree that virtualevents help them reach a wider audience.
In a world where experience costs and attendee expectations are rising, smart meeting planners will consider how to make the most of their content investment. Prior to Covid, learning content was increasingly recognized as a driver of the perception of value for meeting attendees. Turn a teaching mindset towards conference attendees.
Case in point: virtualevents are not less expensive than their in-person counterparts. We also know that digital-only events deliver a far lower return on engagement (less than 50% of what’s consumed at in-person events) with the content that’s delivered, especially over longer events.
Some of the primary upcoming concerns for event organizers will include re-organizing events with the limited timescale, adhering to strict safety guidelines to protect their guests and attendees, and discover solutions that potentially curb the spread of the virus. And will virtualevents be the new normal?
Contrary to what happened in the past, hybrid experiences demand that you consider both in-person and remote attendees. One of the biggest pitfalls of hybrid events is neglecting the virtual audience. So today, we’ll tackle the somewhat complex issue of networking for hybrid events. Harness Your Newfound Knowledge.
While every big event already had its own event app, event app design was something only a few businesses dealt with. Event technology is no longer just one aspect of an event. It’s the very heart of hybrid and virtualevents! So, what features should we look for in virtualevent platforms ?
Big events with a high number of attendees might require up to a year to plan. Booking major venues and event entertainment is something that should be done as soon as possible. What about virtualevent timelines ? Begin eventpromotion and create marketing strategies. Keep your attendees informed.
2022 is going to be our best year yet; we’ve embraced exciting new event technology and hybrid events as the way of the future! If 2020 was a year of pivoting and learning about virtualevents, 2021 was a year of putting that knowledge to the test. Which virtualevent platform features to look for?
For sure, there are a significant percentage of meeting attendees that can’t wait to participate in person; but organizers and planners found out during the first several months of 2022 that a sizable audience of previous attendees were more than happy to participate virtually. Continue to train staff on hybrid meeting planning.
No – the magic of events lies in the overall experience your audience has. Today’s Event Tech Podcast guest knows this even though he’s not an event prof. But he’s been to many conferences both as an attendee as well as a keynote speaker that he knows all about engagement and networking at events.
Have you ever tried to teach a class, promote a discussion, or get people to join in on an activity only to be met with blank stares and an awkward silence? Expert planners know that event engagement is vital to an event’s initial success, as well as the success of potential future events. But what is event engagement?
The conference formerly known as the Consumer Electronics Show hosted by Consumer Technology Association (CTA) attracted 180,000 attendees as recently as 2019, and maxed out in 2015 with 3,600 exhibitors and 170,000 professional and industry attendees. This is a tech conference, after all—participants know how to manage virtualevents.
Good news: Event gamification — or incorporating game-like elements such as points, leaderboards, and rewards into events — can be a compelling solution to this challenge. If you’re interested in increasing engagement at your next virtualevent, gamification may be just what the doctor ordered.
The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. Event professionals have to come to follow-up meetings after events well-prepared.
Conference management is so much more than just booking a venue and sending out invitationsits a comprehensive process that covers every stage of planning, organizing, and executing a successful conference or large-scale event. An engaging agenda isnt just about filling time slotsits about creating an experience.
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