Smart Meetings

JUNE 15, 2024

At the annual user conference Cvent Connect for a record 4,000 attendees in San Antonio this week, the event technology company which was purchased by Blackstone last year announced new products and acquisitions designed to better meet the needs of meeting professionals, whether planning simple events or complex hybrid affairs.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

JUNE 28, 2022

The process for creating a request for proposal (RFP) has wildly changed now that virtual and hybrid events are regularly in our repertoire. While we’re excited to welcome back face-to-face events, we know that attendees and companies require flexibility. Will you require attendees to log in to the app or virtual event?

Technology 264

Technology Technology Event Apps Social Media 264

Smart Meetings

OCTOBER 23, 2023

But those rates will not work for planners seeking value for their attendees. Read More : Hospitality and Humanity Meet to Solve Hotel Staffing Crisis When hotels do respond, they often omit information in their proposals and contracts that had been discussed, information that is critical in the buyer’s decision-making process.

Meeting 264

Meeting Proposal Contracts Contracts 264

Eventtia

NOVEMBER 7, 2022

An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. So, creating a well-written, attractive, and effective event proposal is crucial in ensuring any event’s success by having all relevant parties on the same page.

Proposal 118

Proposal Prospect Sponsors Events 118

Endless Events

MAY 20, 2022

The best way to get an estimate is to start calling vendors and building your event RFP. Include them in your proposal. Buffets are outright unacceptable at COVID-compliant events, and there are many other ways to handle feeding your attendees, from meal boxes to sending your audience offsite to eat. Conclusive Thoughts.

Social Media 348

Social Media Virtual Events Events Audience 348

ADMEI

AUGUST 9, 2024

As a Destination Management Company (DMC), integrating technology into your proposal writing, event planning, and execution processes is an important tool in making your events successful. Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small. Embrace AI.

Technology 206

Technology Technology Proposal Event Technology 206

Smart Meetings

DECEMBER 22, 2021

That is why he proposed to the board that they produce the chapter’s first virtual event ever, and the group’s first gathering of any kind in two years. First, he secured the date with the wine vendor, who helped keep costs down by shipping boxes with miniature bottles. Next came the big questions: What is the board commitment?

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Social Tables

FEBRUARY 28, 2017

Today’s event attendee is looking for a unique perspective on the culture and creations of a city’s emerging maker community. Here are our top 3 best practices for finding local vendors: Instagram. We’ve made it super simple for you to find local vendors through our platform, Cureate Connect. Fortunately, we’ve got your back.

Vendor 113

Vendor Proposal Certification Insurance 113

Smart Meetings

MAY 18, 2023

In states with proposed legislation, he suggested a different approach. Action Steps Meeting professionals are uniquely positioned to help attendees feel that they belong in the small and large decisions they make every day. This may mean starting early to get more vendors vetted but could result in more meaningful interactions.

Trade Show 246

Trade Show Panel Proposal Banking 246

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Social Tables

APRIL 13, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Want to learn how to plan an outdoor event that attendees will love? Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. Keep reading! Hire a caterer.

Events 200

Events Vendor Event Planning Logistics 200

Motivation Excellence

APRIL 12, 2024

They are the perfect setting to gather top performing sales members, with highly valued vendor partners, loyal distributors and the executive team. A well-planned and executed travel reward ignites the fire in the bellies of attendees as they vow to make it back the following year.

Incentives 184

Incentives Travel Travel Proposal 184

Smart Meetings

SEPTEMBER 14, 2023

Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors. Read More : Cooking Up Culinary Excellence Step 3: Sourcing and Vendor Profile This is where the holistic nature of the process comes to the forefront.

Conference 246

Conference Site Selection Logistics Contracts 246

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Conferences that Work

JUNE 3, 2024

Now I’ve learned of strong evidence that the core claim of such technology — that it can reliably measure attendee emotions at events — is seriously flawed. They originated in a book by Charles Darwin, “The Expression of the Emotions in Man and Animals,” which proposed that humans evolved certain facial movements from ancient animals.

Publishing 154

Publishing Technology Technology Proposal 154

Social Tables

APRIL 17, 2019

Leading events such as IMEX, Dreamforce, and C2 Montréal are integrating opportunities for attendees to focus on their mental and physical health, as well as recharge. Plus, when attendees can keep up with their wellness practices, it removes a potential deterrent to attendance. At the heart of this is better communication.

Proposal 149

Proposal Communications Communications Venue 149

Eventtia

NOVEMBER 10, 2023

Whether setting up a pop-up store or planning a large-scale product launch, the right event platform facilitates all planning operations, enhances attendees’ experience, and provides invaluable data and actionable insights. Gathering attendee feedback is essential for improving future events.

Management 117

Management Registration Vendor Proposal 117

Social Tables

MAY 14, 2019

Planning a successful event starts by recognizing that attendees are looking for more than an event — they’re looking for an experience. While for an event where the purpose is to educate, a key measure of success will likely be how well content translates into attendee engagement. Figure out who your potential attendees are.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. They are charged with understanding what the client wants, designing an event that meet the client’s goals, and telling a memorable story to event attendees. Negotiation. Collaboration.

Planner 145

Planner Vendor Certification Event Planning 145

Traveler's Q

NOVEMBER 2, 2023

Event mobile apps can increase the level of engagement and interactivity among attendees while creating an immersive experience. Finally, using technology to collect and analyze event data can provide valuable insights into attendees, such as demographics, behavior, and interests.

Event Technology 130

Event Technology Technology Technology Social Media 130

Endless Events

FEBRUARY 6, 2023

What do attendees want to get out of it? One of the things I’ve been saying is to get rid of catered lunches and instead give attendees a three-hour lunch. You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. What’s the purpose? No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

MAY 30, 2019

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. On average, only 60% of attendees will respond “Yes” to cocktail party invitations. If the venue works with a list of preferred vendors, make sure you review their selection before finding your own (if that’s even an option).

Venue 199

Venue Entertainment Preparation Event Planning 199

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. It could ruin your live streaming, attendees experience and so much more. Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Social Tables

APRIL 22, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. Consider the attendees for your event and what concept and style will be most appealing and memorable to them. NEW Sales & Catering CRM Seamlessly manage and optimize group sales performance across your entire portfolio. Create a budget.

Venue 200

Venue Audience Social Media Insurance 200

Convene by PCMA

JULY 13, 2023

No problem—your Greater Lansing CVB sales manager will help distribute your RFP to local hotels and respond directly to you with availability and proposals. The CVB can also provide maps, custom websites, vendor referrals, welcome messages from city officials, recommendations for offsite functions and much more.

Meeting 98

Meeting Proposal Vendor Registration 98

Eventtia

NOVEMBER 10, 2023

Whether setting up a pop-up store or planning a large-scale product launch, the right event platform facilitates all planning operations, enhances attendees’ experience, and provides invaluable data and actionable insights. Gathering attendee feedback is essential for improving future events.

Management 96

Management Registration Vendor Proposal 96

Motivation Excellence

AUGUST 9, 2019

Be selective when choosing attendees. To come to an agreement on a very important proposal. What’s the proposal about? Before you schedule a meeting that involves a big decision, check in with attendees. And some require less preparation than others. Don’t invite the entire organization. As a group.”.

Management 130

Management Meeting Vendor Proposal 130

Traveler's Q

OCTOBER 19, 2023

Additionally, a digital seating chart allows for easy communication with vendors and the wedding party, as you can share the chart with them through email or a messaging app. Furthermore, many event planning software options offer AI-powered seating chart suggestions based on attendee data, reducing the amount of manual work required.

Networking 130

Networking Events Venue Proposal 130

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Traveler's Q

SEPTEMBER 14, 2023

When designed and executed correctly, an event website can attract more attendees, increase engagement and participation, and ultimately lead to a more successful event. According to a recent study, 80% of event attendees consider the event website as a primary source of information for the event.

Website 130

Website Online Social Media Registration 130

Eventtia

MAY 11, 2022

By following these steps, you’ll be able to consistently organize a successful event and attract more attendees in no time. Details of attendees: the number of attendees for your event will also determine the size of the venue you need. Without further ado, let us begin: Step 1: Define SMART Goals. Workshops/classes.

Event Planning 123

Event Planning Sponsors Registration Events 123

Traveler's Q

AUGUST 24, 2023

For example, when sending invitations to a conference, you could include a video highlighting keynote speakers and panelists, as well as other important information about the event that attendees would find helpful. Don’t hesitate to request a proposal today!

Events 130

Events Proposal Logistics Vendor 130

Traveler's Q

SEPTEMBER 7, 2023

By following these practices, you can drive maximum attendance and create a memorable event that attendees will want to come back to in the future. It is also important to have a clear and concise description of what attendees can expect from the event and create a schedule so attendees can plan accordingly.

Social Media 130

Social Media Promotion Media Marketing 130

Bizzaboo

FEBRUARY 20, 2023

Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine who your target audience is (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

Social Tables

MAY 22, 2019

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. But food from local farmers also gives your client’s food a brighter and fresher look–and, in many cases, you can work with local vendors to save on the food costs using in-season produce they’re looking to sell before it goes to waste.

Planner 139

Planner Trends Venue Training 139

Blue Spark Event Design

APRIL 24, 2024

Access to Networks and Resources Professional event planners have extensive trusted networks and access to a wide range of resources, including venues, vendors, and entertainment options. Leveraging these connections, they can secure quality vendors and ensure a seamless planning process. Fill out a Request for Proposal Today!

Event Planning 52

Event Planning Logistics Vendor Events 52

Bizzaboo

JULY 30, 2023

of attendees say the venue can either make or break their overall event experience. To ensure that all attendees are comfortable and enjoy their experience, choose a venue size according to the estimated number of attendees. Who are your attendees, and what do they want? How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52