Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I

Proposal 246

Proposal Platform Trends Vendor 246

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. If the event is already going on and a storm is imminent, there are several questions you can ask: (If your event is outside) Can your event accommodate all your attendees if you move inside? How does transportation need to be arranged?

Meeting 264

Meeting Preparation Vendor Transportation 264

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Virtual attendees were able to see the general sessions and the main education rooms.

Logistics 314

Logistics Vendor Education Trade Show 314

Smart Meetings

MAY 17, 2021

Event planners, speakers and attendees all saw their calendars cleared out last March, returning slowly with virtual events and only now showing a glimmer of hope for the return of live conferences. Here are some ways you can make attendee experience a differentiator for your next event: Communication. So what’s left? The experience.

Speakers 299

Speakers Social Media Sponsors Communications 299

Endless Events

JUNE 21, 2018

Not only will they feel safer, but attendees will turn to them with questions at an event – anything from asking for bathroom locations to following their directions in the case of a security breach or evacuation. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Certification 265

Dana Communications

MARCH 20, 2023

Help the planner make the trip worth it by recommending outside-the-four-walls, locally-inspired experiences that provide attendees with a warm welcome and a genuine sense of place. Offer flexible shuttle service between nearby airports and your resort or hotel – whether through an on-property fleet or third-party vendor.

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Initially projected to be half the size, nSight 2022 drew in 1,400 registered attendees. With the technology available today, virtual events can go above and beyond what attendees expect. Value your vendor relationships.”

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

MeetingsNet

NOVEMBER 8, 2022

The prices of airport shuttles and other ground-transportation services are revving up. According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. Creative Ground-Transportation Cost Cuts.

Transportation 86

Transportation Sponsors Vendor Venue 86

ADMEI

MARCH 13, 2024

Designing Events with Empathy 13 March 2024 In the world of event planning, there's a growing awareness of the importance of empathy in crafting unforgettable experiences for attendees. Every attendee has specific motivations for attending any event. Are there moments when attendees are confused about where to go or what to do next?

Events 224

Events Audience Destination Management Attendee 224

ADMEI

OCTOBER 4, 2023

From location and transportation to schedules and speakers, a multitude of decisions await you in your planning. As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

APRIL 13, 2022

The heightened intensity of some of these nonnegotiable, not even entirely new skills, however, comes from a place of more conscious sensitivity to client and attendee needs. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On

Culture 263

Culture Travel Travel Remote 263

Social Tables

NOVEMBER 23, 2017

Here are some tried-and-true event ideas to help you wow attendees and bosses on a tight budget. Negotiate with vendors. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. The post 15+ Event Ideas to Help You Wow Attendees on a Budget appeared first on.

Attendee 156

Attendee Social Media Entertainment Banking 156

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. They affect the way your employees or attendees view your company as a whole. Be memorable in the best of ways by executing well.

Destination Management 193

Destination Management Vendor Events Advertising 193

Endless Events

DECEMBER 4, 2018

Attendees want to experience, not just witness, whatever the event is about. Hands-on experiences have the advantage of adding extreme value to learning, while also aiding in the stress reduction of the attendees. At their most powerful, metrics can be used in real-time to predict and fulfill your attendees’ desires.

Trends 335

Trends Events Sustainability Sponsors 335

Endless Events

NOVEMBER 29, 2021

Attendees are free to explore on their own or follow a leader. Feature : Spatial video enables attendees to easily move in and out of conversations as if they were in person. In either variation, utilize the HD native streaming player that allows attendees to raise their hand to join the stage. Explore a public world here. .

Platform 334

Platform Registration Sponsors Events 334

Endless Events

JULY 16, 2021

Simultaneously, you’d also want to engage and motivate the other attendees by bridging the gap between audiences. It will hinder your ability to bridge the gap between audiences and deliver the truly outstanding experience the attendees deserve. In Conclusion, Hybrid Event Planning Requires Partnership.

Event Planning 317

Event Planning Production Events Audience 317

Smart Meetings

NOVEMBER 3, 2022

Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. Attendees will get astonishing views of Auckland from the boardrooms during their visit. New Zealand International Convention Centre contains 350,000 sq. of meeting space. The recently expanded 1,139,854 sq.

Venue 264

Venue Vendor Culture Location 264

Endless Events

MAY 10, 2018

How many attendees will you invite? Every element of the event should come together to create a positive experience for the attendees. Attendees would expect lots of fun interactive opportunities throughout the day. An agenda provides a guideline to your event for your own planning purposes and for your attendees.

Venue 246

Venue Conference Entertainment Audience 246

ADMEI

AUGUST 9, 2024

Different technologies can enhance the event experience for your clients and vendors in many ways, both big and small. Technology can help you land a client, plan, design, and deliver events that lead to amazing attendee experiences. Attendee reviews were so high (average of 5 out of 5!) Embrace AI. Utilize drones at events.

Technology 206

Technology Technology Proposal Event Technology 206

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Endless Events

AUGUST 1, 2018

But all those factors mean if you take a shortcut, a lot of attendees could be affected, and the success of your event may be a disappointment. Particularly when a festival is a full-day length or spanning multiple days, and attendees might be eating several meals there. Encourage the use of public transport. Nourishment.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Convene by PCMA

NOVEMBER 18, 2024

It could be an attendee who you know is a vegan influencer. He recalled having an attendee tell them that their composting efforts inspired her to buy a compact composter to use at home. Work with vendors. “On We will send out a pre-advance to our vendors asking them to use [reusable] furniture wraps and blankets instead.”

Vendor 59

Vendor Sustainability Events Education 59

Smart Meetings

APRIL 19, 2023

Participants will clear rubbish from the beach and take part in restoration activities—all while enjoying live music, workshops, hosted vendors and a yoga session for those who arrive before the event kicks off at 9:30 a.m. Earth Day Cleanup Festival that will take place on April 23 at Waimānalo Beach Park.

Airlines 245

Airlines Sustainability Education Banking 245

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

JANUARY 8, 2025

Balance the Attendee Experience Against Sustainable Practices Develop a smart, audience-focused strategy to make decisions about signs, handouts, and giveaways. Many attendees opt out because they are intimidated, so providing clear and simple how-to guides is key. Decode Recycling Symbols 1-7 Where do you put the 1s vs. the 2s?

Planner 52

Planner Sustainability Site Selection Events 52

Smart Meetings

OCTOBER 20, 2023

AI, inclusive travel and an engaged workforce were top of mind in Lake Tahoe DMA West took to the new Tahoe Blue Event Center in Stateline, Nevada, this October for its 2023 Education Summit & Vendor Showcase. The event brought together 42 DMOs and 19 vendors, including Smart Meetings. We also needed a special tracking wheelchair.”

Education 246

Education Culture Vendor Online 246

Social Tables

AUGUST 13, 2021

Connect with the agriculture department to teach tour attendees about endangered species in the area and local environmental conservation organizations they can work with. Host “crawls” and provide students with transportation. Tour local gardens, pinpoint hiking opportunities, and point out the local flora and fauna.

Social Media 35

Social Media Events Promotion Online 35

Smart Meetings

JUNE 25, 2024

Upon arrival, attendees were physically transported to the heart of the Everglades through scent machines pumping cedarwood and vetiver, emulating ‘wet moss’ They could touch and feel the fog and were greeted by wildlife-inspired greeters such as herons, beckoning them deeper into the event. with a 6:45 p.m. start time.

Insurance 130

Insurance Logistics Vendor Attendee 130

MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. Talk it out with your AV vendor. F ind cost savings tips for F&B, ground transportation, and venues, here. • Get quotes from multiple AV vendors. Ground-Transportation. Want more? Skip the projection.

Vendor 121

Vendor Events Contracts Contracts 121

Smart Meetings

JULY 7, 2021

The elements influencing these decisions were complex due to the many sectors of impact; individual concerns, company reputation, geographic demographic of attendees and travel destination were some of the cross-linking factors considered. Attendees also represented a segment of population that is simply ready to move on.

Incentives 130

Incentives Travel Travel Prospect 130

Social Tables

APRIL 15, 2019

After all, there’s the heightened possibility of holding events outdoors, a heaping helping of rich, colorful palettes to play with, and endless summer event themes that promise to surprise and delight attendees. Just as with corporate planners, the first step is to look at the attendee list and try to predict expectations. Don’t fret!

Events 158

Events Attendee Vendor Venue 158

Convene by PCMA

DECEMBER 16, 2022

VR headsets can bring on-site and digital attendees together like everyone’s in the same room. VR headsets can transport in-person attendees beyond the screen and into presentations complete with 360-degree video and interactive data visualizations, while digital attendees can simultaneously join the live experience.

Trends 98

Trends Social Media Event Apps Vendor 98

Bizzaboo

SEPTEMBER 1, 2023

Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. With so much at stake, it’s no surprise that venue selection is a serious challenge for most event organizers and a top priority for attendees.

Venue 93

Venue Booking Conference Vendor 93

Bizzaboo

SEPTEMBER 20, 2023

Now more than ever, sustainability is top of mind for event planners because it’s a top priority for event attendees. It doesn’t matter if you’re hosting a team summit, client meet-and-greet, or large trade show — attendees want to participate in events prioritizing a safe, healthy planet. 1 priority, and 31.2%

Sustainability 105

Sustainability Management Transportation Events 105

Social Tables

DECEMBER 27, 2018

To succeed, you have to be dynamic, you have to be flexible, and, above all, you have to be in tune with attendee desires. Industry Performance Trends Attendee Experience Trends Meeting Destination Trends Event Technology Trends Meeting Design Trends. Attendee Experience Trends. Click To Tweet. Key Takeaway for Venues.

Trends 167

Trends Meeting Planner Venue 167

Convene by PCMA

JULY 19, 2021

Weeks before the “Trunk and Meet” Tailgate Trade Show’s original date of June 3 — it was moved to June 10 due to inclement weather — the vaccination rollout was in wildly different stages around the country, and some of the attendees and exhibitors had been vaccinated, while some had not. Other vendors decked out trunks and tables.

Trade Show 105

Trade Show Vendor Planner Sponsors 105

Bizzaboo

SEPTEMBER 29, 2022

It doesn’t matter if you’re hosting a team summit, client meet-and-greet, or large trade show — attendees want to participate in events prioritizing a safe, healthy planet. After all, events can harm the planet in several ways, including excessive transportation emissions, energy consumption, and tons of food and paper waste. .

Event Planning 111

Event Planning Sustainability Events Virtual Events 111