Smart Meetings

OCTOBER 23, 2023

Steve Steinhart Both planners and sellers will have to make paradigm shifts if 2024 is to become the new high watermark for group attendance and revenue. If a group is looking to book in 2024, Omni may negotiate contracted rates and concessions if they will book more of their meetings with a sister Omni hotel in future years.

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Endless Events

OCTOBER 19, 2018

Tips & tricks for event planners. So, our blog provides comprehensive and personality-packed articles with the latest tips, tricks, and trends for event planners to create more epic events with a focus on technical production. . Check it out for how-tos and guides, but also some insights into the life of being an event planner.

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Smart Meetings

JULY 22, 2024

Although problem solving is a part of a meeting planner’s arsenal, this can still be a pain. As in, what actions a planner should take, what they should ask and what they should expect when booking well-known names —people like Martha Stewart , Shaq, Mark Cuban and Warren Buffett—for keynotes? What Does that Mean for Planners?

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Endless Events

MARCH 15, 2022

Before they tackle the topic of the dos and don’ts of 2021, Karmen asks her guest to give the audience some insight into how he got into the events industry and how Hubilo started. Most of the contracts applied force majeure clause and ended the contract.” You have a different type of audience.

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Endless Events

MARCH 7, 2022

But what good are any of those if event planners are not taught how to use them or if they stop working mid-event? Event planners should have somebody available to them 24/7. And finally, software companies should see event planners as long-term partners rather than one-time customers. The success of their event depends on it!

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Endless Events

OCTOBER 12, 2018

Live streaming events is a great way to expand your reach and make your content and programming available to a new audience. There’s a lot of benefits to live streaming events, but truly successful live streamed events are more about audience engagement and less about technology. Do you want your remote audience to be able to network?

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Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. If we had a hybrid component, we would probably have more people opting in to go virtual; that changes what we would have been able to do on site because of our commitments to the hotel and the contracts.”.

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Convene by PCMA

DECEMBER 2, 2024

Unlike ChatGPT, where users begin by facing a blank line, Spark offers users pre-programmed questions about, among other things, the type of event, its goals, and target audience. It’s about providing planners “with ideas that get their juices going and that they can have conversations around.” And it gets better, he said.

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Endless Events

MAY 12, 2022

What would the Brew Crew have event planners do to plan better events? Will says that it seems as if event planners haven’t learned anything from the COVID-19 pandemic. Deanna agrees but adds that many audiences are clamoring for the pre-pandemic events. ” Planning Events In 2022: Event Planners Lack Resources.

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MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

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Endless Events

MAY 4, 2021

“Last year, I assumed a different event planner role, which was a TV producer role. It was kind of crazy, but we were one of the few event planners across the country that actually produced a live auction in real time live,” she says. “It helps to have a planner that is very experienced in the area of virtual events.

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Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. The larger-scale events often came with bigger budgets to work with and allowed for more interactive in-person audience activities.

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Endless Events

JULY 26, 2019

If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . Know Your Audience . No different from anything else in event planning, to have the best event wifi you need to know your audience. Think About Event WiFi Needs. How many devices do they have?

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Endless Events

APRIL 26, 2021

The expansion of what was event apps over a decade and then the contraction over the last three years is all happening in one year for these platforms. Now, we’re starting to see the contraction where things are consolidating and coming together. . “Everything’s running on a much more condensed timeframe.

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Endless Events

AUGUST 17, 2018

Creating successful recurring events isn’t only good for brands but also for planners. Then, slide in some brain-churning keynotes that gives your audience valuable takeaways. To cement your event in your participant’s minds, why not take our free audience engagement webinar as well? Not planning conferences?

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Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

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Endless Events

FEBRUARY 27, 2019

It includes some contract language when it comes to this. And more and more planners actually understand this more, they’re putting it in their contract more and more often now, that hey, if I’m going to bring my group to this venue, you’re going to throw in wifi for my attendees. Brandt Kruger: Wifi.

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Smart Meetings

SEPTEMBER 3, 2023

@PGANatl #MeetSmart pic.twitter.com/6wfhaVOJ5H — JT Long (@SmartMtgsJT) August 29, 2023 A Luxury Mindset To bring home the message that delivering valued meetings requires understanding your audience, keynote Neen James shared her findings from her Luxury Mindset research. James left the audience with one more piece of advice.

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Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. Choices, Choices.

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Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. My advice for planners is to look for a solution with the breadth to support lots of different use cases,” he said.

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Smart Meetings

SEPTEMBER 23, 2021

May, along with Desi Whitney, senior vice president of sourcing operations and industry relations with HPN Global, shared their experiences working with attendees and companies as third-party planners—and what makes them the industry’s secret weapon. Many topics were discussed, among them the phasing-out of hybrid and contract negotiation.

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Contracts Contracts Planner Attendee 246

Convene by PCMA

APRIL 15, 2024

Two out of five organizers said that staying within budget was one of their biggest priorities when booking a speaker, topped only by audience engagement (67 percent) and education for the audience (49 percent). Hiring the right speakers to discuss AI for a lay audience will be challenging.”

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Smart Meetings

JULY 26, 2024

Moten points to “what if” elements such as weather disruptions, which could result in a $20,000 tent fee as a backup for planners. Considerations such as sustainability and F&B add-ons can be integrated into your finalized contract terms. It’s not just F&B options that have vastly improved.

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Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. Hotel blocks are crucial for event planners, but they also make a big difference for guests. “If Once you are both in agreement, sign the contract!

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Contracts Contracts Booking Online 189

Smart Meetings

OCTOBER 30, 2023

Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurance meeting planners may be thinking about what they should be keeping on their radar. They’re less of a captive audience and more of a savvy travel consumer.” “I Off-Site To host your event on or off-site?

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Endless Events

JUNE 12, 2020

And if our purpose in life as event planners has always been to promote human connection and to foster powerful bonds, we can’t forget about the importance of storytelling. Give something of meaning to your audience by inspiring, engaging, and educating them with a story. Jimmy Neil Smith said that “We are all storytellers.

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MeetingsNet

JULY 26, 2022

At least one show lets attendees step to the microphone on the final day to offer their unvarnished opinions to planners sitting on the stage. An in-person attendee-feedback session might be uncomfortable, but it’s also likely to strengthen the trust and loyalty of your audience.

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Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. .

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Endless Events

NOVEMBER 16, 2018

Skimping on event planners means the event will skimp in other ways, too. After all, you can’t market an event without a venue, and you can’t hype an audience if you don’t have presenters or entertainment. Engaging with audience and media. Many teams use contracted labor for duties such as photography and videography.

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Smart Meetings

NOVEMBER 17, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

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Smart Meetings

SEPTEMBER 5, 2018

Whether it be a live band, aerial artists or fire dancers, keynote speakers or moderators, entertainment is an important part of any event to wow your audience and keep them engaged. Mobile App. More events are including a mobile app to give their attendees access to all event information at their fingertips.

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Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

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Smart Meetings

JUNE 28, 2024

Produce as a hybrid event, with some attending in-person and some virtual sessions for a wider audience. If you can contract far enough in advance, you can secure better rates before supply is squeezed. Catherine Chaulet “Inflation continues to hit the meetings industry hard. Decrease the number of participants.

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Smart Meetings

DECEMBER 12, 2023

Today, meetings and convention planners have an opportunity to enrich their gatherings like never before to ensure attendees are well cared for from head to toe. Begin by posing a question to the audience, like asking attendees to identify their key takeaway from an earlier session. But this takes some intentionality.

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Endless Events

FEBRUARY 4, 2020

I think the issue though is a lot of people on the planner side don’t understand that they’re already using a lot of that already. A member of the audience wonders if all this shiny new technology will impact storytelling. . “I mean, it’s a huge, huge part of what’s happening.

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Endless Events

JULY 6, 2018

But don’t innovate just for the sake of audience engagement. Give Your Meeting Audience a Pleasant Surprise. As an event planner, it’s up to you to make sure the meeting’s surprises do not form lasting negative impressions. This is doubly true for B2Bs, since every purchase tends to be a long-term contract.

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Endless Events

MAY 18, 2021

Hybrid events are the perfect synergy between virtual and in-person events, but it can be quite challenging for event planners to put them together. They cover every important aspect of planning the perfect hybrid event: technology, safety measures, and audience engagement. The conversation then steers to hybrid audience engagement.

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