Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. You should be able to understand whether the system will be compatible with your audience. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

NOVEMBER 28, 2022

These venues were often hosted to larger audiences that filled ballrooms with tables close together. The larger-scale events often came with bigger budgets to work with and allowed for more interactive in-person audience activities. There were many vendors to choose from, all of which had plenty of options and ample supplies.

Vendor 246

Vendor Virtual Events Audience Venue 246

Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Incentives 239

Incentives Vendor Regulations Contracts 239

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. It’s about achieving intimacy with your audience.

Planner 235

Planner Meeting Training Audience 235

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Be Transparent With Your Vendors About Their Section of Your Budget.

Vendor 240

Vendor Events Banking Contracts 240

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget. Know When to Hire Your AV Company. Share Desired Layouts.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

JUNE 10, 2020

How do I keep a virtual audience engaged ? Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. And think about the purpose.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. You should be able to understand whether the system will be compatible with your audience. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

JUNE 28, 2024

Produce as a hybrid event, with some attending in-person and some virtual sessions for a wider audience. If you can contract far enough in advance, you can secure better rates before supply is squeezed. Decrease the number of participants. This helps with costs and can improve engagement for those who do attend.

Incentives 187

Incentives Contracts Contracts Vendor 187

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Budget & Supplier Management DMCs have established relationships with local vendors and can often negotiate better rates than going direct.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Social Tables

JANUARY 17, 2018

However, there are other details just as vital to a successful event that need to be established — event goal, objectives, and audience. For an event to be successful, you have to know your audience and clearly understand what expectations they have of the event. Profile your audience; then, take it a step further. Event Goal.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Eventtia

JANUARY 15, 2025

Finally, well dive into proven strategies, like creating registration pages that actually work, sending emails that people want to read, using event apps to stay organized, and leveraging social media to reach your audience. Event marketing is a powerful way to connect with your audience because you can bring your brand to life.

Event Marketing 62

Event Marketing Marketing Marketing Social Media 62

Endless Events

APRIL 27, 2023

By the time they came to me, the contract was signed, and I was just fulfilling it.” I also wonder if you, as the planner, are not paying for the services, are you giving them the due diligence you would to a vendor you’re paying? It depends on if it’s something the audience wants. The ASU Undie Run was going until 5 a.m.

Sponsors 177

Sponsors Events Attendee Audience 177

Eventtia

NOVEMBER 10, 2023

They are crucial for reaching a broader audience and maximizing event attendance. On the other hand, you could be planning an event focused on knowledge sharing, such as product masterclasses, where the main aim is to educate and empower your audience. Define your target audience and their expectations.

Management 117

Management Registration Vendor Proposal 117

Convene by PCMA

OCTOBER 7, 2021

I’m the one that is securing those production vendors to come in and capture my content and to stream my event. I’m not the one who’s actually doing it — I’m the one signing the contract and paying for it. The audiences are going to get larger at some of your events because you have more ways to be able to view the content.

Virtual Events 111

Virtual Events Remote Contracts Contracts 111

Bizzaboo

MARCH 4, 2020

Direct your audience to other updates or preparedness plan pages if applicable. Direct your audience to other updates or preparedness plan pages if applicable. Hopefully your contracts stipulate terms for last-minute changes like this. Check with your venue and vendors to see if you are contractually covered.

Conference 128

Conference Speakers Vendor Registration 128

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size. Use this data to make informed improvements to future events.

Logistics 103

Logistics Events Advertising Event Planning 103

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 81

Planner Vendor Insurance Contracts 81

Convene by PCMA

AUGUST 28, 2023

Here are the key components she shared in her session: Benchmarking of current demographics and spend — Moore said that she has worked with clients who have never known the demographics of their suppliers and vendors. So how does your event,” she asked the audience, “invest back in the local community to create economic development?”

Vendor 98

Vendor Consulting Organization Contracts 98

Eventtia

NOVEMBER 10, 2023

They are crucial for reaching a broader audience and maximizing event attendance. On the other hand, you could be planning an event focused on knowledge sharing, such as product masterclasses, where the main aim is to educate and empower your audience. Define your target audience and their expectations.

Management 96

Management Registration Vendor Proposal 96

MeetingsNet

APRIL 23, 2018

Gucu said, “Creating good energy for the whole team of staff, vendors, and entertainers means making sure everyone is involved. Gucu described an experience where his 1980s tribute band, 80s Station, had been contracted to play at a nightclub every Saturday for several months. Know Your Audience. Involve Everyone.

Entertainment 71

Entertainment Booking Contracts Contracts 71

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts.

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

MeetingsNet

AUGUST 19, 2019

When I am presenting, the mood always becomes a bit dour when I explain to the audience that when the cybercriminals steal their data or money, the chance of recovering it are slim-to-none. And if it was a meeting planner/company, it could be anything from invoices and contracts, to basic contact information. And I’ll tell you how!

Banking 98

Banking Speakers Contracts Contracts 98

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. Who is your target audience? For example, if your target audience is young couples who just graduated college, you’re likely going to make less money than a planner who specializes in luxury events for celebrities and CEOs.

Planner 99

Planner Contracts Contracts Vendor 99

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Finding the perfect vendors and suppliers can be a daunting task.

Event Technology 88

Event Technology Technology Technology Vendor 88

Social Tables

MAY 14, 2019

For small events where you know your audience, putting together and reaching a guest list can be simple. The larger and more complex the audience, the more helpful it can be to bucket potential attendees into personas based on commonalities. In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

DECEMBER 27, 2022

Your target audience needs to be interested in the event to justify the amount of time, energy, and money invested in planning a high school reunion. Who will pay venue and vendor deposits? Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services.

Vendor 78

Vendor Booking Venue Registration 78

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Review Refund Policies and Financial Implications. Communicate Changes As They Happen.

Management 97

Management Automation Social Media Communications 97

ITA Group

JUNE 3, 2021

They often fall short on enabling and rewarding partners to market service contracts, upgrades and solution extensions—all vital to retention and growth. And vendors should be careful not to assume otherwise. “I This expansion of the incentivized audience can be daunting for some vendors, said Steele. “[It

Incentives 59

Incentives Vendor Communications Communications 59

Eventtia

OCTOBER 20, 2022

Dates Attendees Location/venue Target audience Unique Value Proposition (UVP) Marketing plan Event agenda (schedule) Revenue model Team roles and responsibilities Develop an event budget. Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors.

Event Planning 62

Event Planning Vendor Registration Social Media 62