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From managing event timelines to event budgeting, event profs have a lot on their plates. And even though innovative eventtechnology solutions help automate many of the event planning processes, certain tasks remain unchanged. Banquet Event Orders. However, that might be a dangerous endeavor.
In a rapidly evolving digital landscape, eventtechnology continues to push the boundaries of what’s possible. We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. And it’s only just getting started.
And, two weeks after the event, Lippman reported that he had not had to put Check-In’s contact-tracing features to the test. None of the approximately 200 participants or staff at the event had contacted him to say the that they had contracted any communicable diseases. Luckily, we didn’t have to use it,” he said.
This coming decade will be… One of the greatest technology trends will be the implementation of artificial intelligence” “And this covers a really wide range of fields from artificial, from facial recognition to chatbots to marketing automation to”, he continues. “The list goes on and on.
For example, there were no live captions for streaming in a platform, so we paid for automated captions. Well, then, the platform came out with automated captions for free. If you’re ready to commit, I’ll say this firsthand, we give multi-year contracts to people, and we give discounts and favorable pricing to those who lock-in.
Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Spell out the end goals with as much detail as possible to refine the response.
Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Some of the most sought-after event vendors include: Venue managers. Take the contracts home and read them closely before signing.
Use a risk-assessment instrument like the Risk Factor Analysis Tool from Siena College to identify the most significant risks for any event. Event Experience Leaders know how different contracts look these days. Automating communications and keeping everyone informed. Automating refunds, if needed.
They are jobs, the report’s authors wrote, which require “abstract reasoning skills and a high degree of personal interaction and collaboration, such as the negotiation of contracts, the development of educational programs,” as well as “coordinating with others to resolve problems.”
What matters most in eventtechnology in the year ahead? Having a partner that knows what the market wants now and which technologies will matter most is important, but with hundreds of options available, how do you find the right fit? Tip: Drive savings without diminishing event impact. Now, preparation is simple.
Virtual/learning management systems (LMS): Provide more personalized, engaging, and effective learning experiences while automating various tasks and processes. Real-time translation: Translate your website, session materials, and instructor-led sessions and demos into other languages to broaden your event’s reach and appeal.
Use Event Management Software One of the best event planning tips you’ll hear is to use event management software. They also offer automated reminders and reporting tools that can drastically cut down administrative hours. But event software isn’t the only tool you should invest in.
Skift Meetings (formerly EventMB) Formerly known as EventMB, Skift Meetings was founded in 2007 as one of the first blogs for event professionals. Techsytalk Techsytalk is a digital platform with more than 550 members that bridges the gap between eventtechnology and the event planner.
When you think of meeting or eventtechnology, the first thing that comes to mind may be apps or registration software. Now, whilst those are integral to a modern event, we believe it's time to think more broadly about how technology can help you to accomplish your goals and objectives for your meetings and events programs.
These actions can continue through the customer journey, with gen AI automating lead-nurturing campaigns based on evolving customer patterns.” Right now, these tools are primarily brainstorming assistants that can help get my creative wheels turning.
Now, FCM M&E, with North American offices in San Francisco, metro New York, Toronto, and Mexico City, has made another move to support its international meetings presence: It has partnered with event-technology firm Hubli to offer a site-search platform featuring a roster of more than 200,000 hotels and other event venues around the world.
This is an example of what many say represents the future of work, in which many time-consuming and labor-intensive tasks, like data analysis, will become automated through generative AI tools like ChatGPT. Of course, I did read the contract and go through it, but I used it as a second pair of eyes to double-check my work.”
For example, Stova’s eventtechnology simplifies event sourcing and gives you the power to better negotiate with venues. Understand these details before signing a contract. You can get better a better deal than the venue’s automated quote. Electronic contracts are also becoming more common.
Similarly, monitoring and adjusting expenditures in real time can prevent overspending and ensure funds are directed toward event activities that drive the most value. By doing so, you help ensure attendees stay engaged with your brand, choose to do business with you, and return for future events, driving long-term ROI. Scope creep.
Skift Meetings (formerly EventMB) Formerly known as EventMB, Skift Meetings was founded in 2007 as one of the first blogs for event professionals. Techsytalk Techsytalk is a digital platform with more than 550 members that bridges the gap between eventtechnology and the event planner.
Historically, trade shows and other in-person events have taken up the biggest piece of the B2B marketing budget. However, according to research by Forrester, only 18% of eventtechnology providers say their clients can measure their return on investment (ROI). The good news: Technology is available to lend a hand.
Customer Support and Help Desk As with any technology, it’s only a matter of time before something breaks. Before signing any contracts, ensure you’re impressed by your event ticketing provider’s support capabilities. Should that happen, it’s essential to have a team to turn to for help.
Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Consolidating technology into an end-to-end eventautomation platform. Make a budget based on what you think would be a likely cost.
Dedicating a portion of your event budget explicitly to sustainability initiatives is crucial, but you may find that these initiatives sit in different areas of your budget, including the venue, food/beverage, and so on. of organizers say event software has a major impact on the success of their events.
Be super careful with those insidious “resort fees” charged extensively in large event cities. Allegedly covering WiFi and access to health clubs they can often be negotiated out of the contract, particularly if they are being picked up elsewhere by the event budget. Contract law around venue rental can be complex.
Tripleseat offers an extensive suite of features aimed at simplifying and optimizing how hospitality businesses manage events: CRM Integration: Centralizes customer data, enabling personalized interactions and improved relationship management.
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