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In the weeks leading up to the event, have at least one technical rehearsal to review the order of events, workflow and technical needs. Use automated captions and on-screen interpreters to ensure content can be delivered to everyone in the audience. This should be separate from training for speakers.
Below, you’ll find everything you need to know about the event, including upcoming rehearsals and speaker prep. In a moment, you will receive two links — one for your tech rehearsal and one for the live event. Technical Rehearsal. Please note that it is a different link than the technical rehearsal link.
While drones are capable of some automated direction (as mentioned above), they still depend on a qualified operator to carry out mission-critical tasks that require human logic and quick thinking. Rehearse the Show Much like you should rehearse any event, rehearsing a drone light show is crucial.
☐ Send invitations and calendar blocks for event rehearsals. Be sure you’ve set up smart automations to ensure a fully personalized experience for each attendee group. Create internal and external Slack channels to enhance collaboration and teamwork before, during, and after the event. ☐ Build a show agenda.
Social media marketing Running automated social media campaigns allows nonprofit event planning team members to quickly design, plan, and schedule future advertisements. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session. Reiterate the event date, location, and time.
☐ Send invitations and calendar blocks for event rehearsals. Be sure you’ve set up smart automations to ensure a fully personalized experience for each attendee group. Create internal and external Slack channels to enhance collaboration and teamwork before, during, and after the event. ☐ Build a show agenda.
Now, you can use an automated tool to at least get you 80% of the way there. ” If event profs have to do virtual event rehearsals , it shouldn’t come as a surprise that some attendees would benefit from them as well. .” A case in point are captions. ” Inclusivity & Accessibility: What Are The Issues? .
Here are the key checkpoints: Check internet connectivity and backup options Test all microphones and sound equipment Run full rehearsals with speakers Check the streaming quality on different devices Verify that the registration system works correctly Make time to run complete system checks.
Collect relevant attendee data to personalize the experience and use automated confirmation emails to keep registrants engaged leading up to the event. Event marketing software can help streamline these efforts by automating campaigns, tracking engagement, and optimizing outreach.
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