Smart Meetings

JULY 26, 2024

Elements such as language barriers and complex cuisine are not considered a hurdle, but rather an added benefit that allows for a more exciting experience,” Moten shared. Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization.

Incentives 239

Incentives Vendor Regulations Contracts 239

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. There are limitations to doing this, but there are also cost-friendly benefits. This is a quality that should be expected from any of your vendors, but especially in a caterer. Detail Oriented.

Vendor 122

Vendor Certification Preparation Contracts 122

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. There are no benefits to holding this key piece information back. Giving the AV company your budget upfront benefits you in two ways. Know When to Hire Your AV Company.

Vendor 267

Vendor Events Preparation Venue 267

Smart Meetings

OCTOBER 23, 2023

Having interviewed experts from both sides of the equation, this paper will offer advice on what those shifts are and how you can benefit from them. If a group is looking to book in 2024, Omni may negotiate contracted rates and concessions if they will book more of their meetings with a sister Omni hotel in future years.

Meeting 264

Meeting Proposal Contracts Contracts 264

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Many in-house providers are convenient but can be more costly and often times the benefits of using in-house AV do not outweigh the negatives. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Video Transcription – How AV Unions Work .

Contracts 199

Contracts Contracts Venue Rehearsal 199

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. Building good, long-lasting relationships with your vendors goes a long way.

Events 308

Events Vendor Technology Technology 308

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

APRIL 22, 2019

In fact, a long-term timeline can actually benefit your day-of timeline because it set you up for success. Long-term event planning timelines have even more benefits than the ones we’ve already pointed out. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

FEBRUARY 6, 2019

.” You can’t really expect that, but if they want to do that, that’s a great partner, that’s a great relationship, and that’s someone who you wanna keep a hold of as you move on as a vendor. ” A couple of extra added benefits. Don’t Force Us to Understaff. Moving onto the next one.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 98

Vendor Contracts Contracts Incentives 98

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. Partnering with event planning firms takes advantage of incredible vendor partnerships.

Event Planning 98

Event Planning Contracts Contracts Vendor 98

Achieve Incentives

OCTOBER 6, 2021

Or better yet, negotiate in the hotel contract that you can utilize all on-site decorations at no cost. Most likely, they’ll get better pricing from the start because vendors know they have repeat customers in the planning firms. Partnering with event planning firms takes advantage of incredible vendor partnerships.

Event Planning 98

Event Planning Contracts Contracts Vendor 98

Eventtia

OCTOBER 20, 2023

Event Budgeting Benefits Fundamental to the performance of any event, event budgeting involves multiple benefits one can take advantage of. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy. Decor and Ambiance Scale of Decor: The visual feel of your event matters.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

FEBRUARY 24, 2020

And I think one of the big issues with the event production company and AV company is that you can just title yourself on an event production company because you want all the benefits. I think that’s what’s also really interesting as well. And when people are coming in and coming out, show design, CAD drawings”, says Brandt.

Production 232

Production Events Contracts Contracts 232

Social Tables

APRIL 20, 2023

Disregarding the benefits of a solid backup plan Just when you think you’ve prevented every possible hiccup, something will inevitably go wrong. Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Blue Spark Event Design

SEPTEMBER 14, 2021

What are the benefits and drawbacks of utilizing an in-house audio-visual company at a hotel or venue? Here are the benefits and drawbacks of utilizing an in-house audio-visual company as opposed to utilizing an outside audio-visual company. Benefits of using an in-house company: The technicians know the hotel well.

Benefits 52

Benefits Contracts Contracts Speakers 52

Eventtia

NOVEMBER 10, 2023

Subscriptions often come with benefits such as regular updates to the software and access to customer support. Moreover, long-term software usage offers benefits beyond event management. Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria.

Management 117

Management Registration Vendor Proposal 117

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 81

Planner Vendor Insurance Contracts 81

Convene by PCMA

AUGUST 28, 2023

Here are the key components she shared in her session: Benchmarking of current demographics and spend — Moore said that she has worked with clients who have never known the demographics of their suppliers and vendors. And of course, the pushback is, ‘Why is that even important if we’re meeting the clients’ needs?’”

Vendor 98

Vendor Consulting Organization Contracts 98

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Social event planners.

Planner 78

Planner Certification Trade Show Vendor 78

MeetingsNet

AUGUST 19, 2019

Anything is leverage and they will use it for their benefit. Meeting planners connect keynote speakers with clients and negotiate the deals and contracts, relieving a ton of administrative burdens off both parties, but as a result, oftentimes have access to sensitive information. And I’ll tell you how!

Banking 98

Banking Speakers Contracts Contracts 98

Eventtia

NOVEMBER 10, 2023

Subscriptions often come with benefits such as regular updates to the software and access to customer support. Moreover, long-term software usage offers benefits beyond event management. Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria.

Management 96

Management Registration Vendor Proposal 96

Social Tables

APRIL 17, 2019

Respondents cited differences within brand properties in the quality of F&B, professionalism of service, levels of staffing, parking benefits, the condition of the space and equipment, transitions between reps, and pricing. Both planners and venues agree, the hotel contract negotiation process could be a lot better. ” 17.

Proposal 149

Proposal Communications Communications Planner 149

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Finding the perfect vendors and suppliers can be a daunting task.

Event Technology 88

Event Technology Technology Technology Vendor 88

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Advertising Event Planning 103

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts.

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

Convene by PCMA

JANUARY 27, 2022

Chan School of Public Health, Mina is now the chief science officer for diagnostic testing company eMed and has penned numerous passionate op-eds for TIME and The New York Times about the benefits of rapid testing to curb COVID’s spread. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”.

Logistics 98

Logistics Venue Insurance Attendee 98

Social Tables

JUNE 29, 2023

Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose. Operations Manager: An event operations manager oversees vendor communication. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

MAY 14, 2019

That’s usually a question of 1) who’s going to benefit from the purpose of the event or 2) who needs to be present to work towards a goal. Sure, your event may not be as evolved as Experient’s, but every event can benefit from some personalization. You’ll likely also benefit from creating an “events” page.

SEO 141

SEO Proposal Sponsors Events 141

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. And while budgets don’t always allow for dedicated oversight of every single area, there are some key areas we believe really benefit from dedicated management staff.

Conference 52

Conference Management Rehearsal Vendor 52

ITA Group

JUNE 3, 2021

They often fall short on enabling and rewarding partners to market service contracts, upgrades and solution extensions—all vital to retention and growth. And vendors should be careful not to assume otherwise. “I This expansion of the incentivized audience can be daunting for some vendors, said Steele. “[It

Incentives 59

Incentives Vendor Communications Communications 59

Eventtia

OCTOBER 20, 2022

Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130