Endless Events

SEPTEMBER 8, 2022

Sustainability benefits the environment, of course, but it should benefit your brand, too! Check with your venue to ensure enough water refill stations for everyone’s needs. For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. Communicate Your Commitment to Sustainability.

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Sustainability Virtual Events Events Vendor 334

Endless Events

SEPTEMBER 2, 2022

The event venue is where attendees eat, drink, network, and engage with your content. For virtual events, the event platform is the venue. For virtual events, the event platform is the venue. If you’re hosting an online event, here’s what you need to know about virtual venues: What is a Virtual Event Platform?

Virtual Events 177

Virtual Events Platform Venue Trade Show 177

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. Ideally, your AV company should be one of the first vendors you hire. Bring diagrams.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. And as such, we’ve got the hook ups. Detail Oriented.

Vendor 122

Vendor Certification Preparation Contracts 122

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Smart Meetings

MAY 2, 2022

cities in flower access, delivery access, vendor quality and local demand. Yet, only three of 13 Florida cities on the final list made it into the top half of the vendor quality category, while California maintained nine of 10 in the 100 leading cities. Read More : Urban Venues Seeing Return of Group Business.

Vendor 246

Vendor Publishing Consulting Events 246

Smart Meetings

AUGUST 30, 2018

Is it helpful to hold a small meeting in a larger venue that may have more resources? . In fact, quite the opposite is true, as smaller venues often have resources that are leveraged through cross-utilization efforts. Resources to support larger venues would be primarily driven by significant business. Patrick Berwald.

Retail 228

Retail Meeting Vendor Planner 228

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

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Attendee Meeting Speakers Communications 246

Smart Meetings

APRIL 4, 2025

Additionally, a September 2024 survey revealed that 60% of event professionals include sustainability criteria in their request for proposals (RFPs) for venues. These findings underscore the growing emphasis on environmental considerations in venue selection and event planning within the industry.

Proposal 130

Proposal Prospect Booking Sustainability 130

Endless Events

JUNE 21, 2018

When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. We’ll talk about how to ensure you’re using the right vendors for this shortly.

Vendor 265

Vendor Events Planner Certification 265

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Some of these benefits even translate into saving money on event AV.

Events 308

Events Vendor Technology Technology 308

ADMEI

JANUARY 17, 2024

Why Collaboration Matters No matter how successful a DMC or DO is on its own, combining resources with their counterpart offers significant benefits. Resources Looking for the perfect vendor for an upcoming event? In reality, DOs and DMCs can become powerful collaborators. Need advice for a transportation hiccup?

Organization 231

Organization Destination Management Logistics Transportation 231

Special Events

APRIL 19, 2021

In addition to the benefits you stand to gain, a good venue-vendor relationship is also a win for clients.

Venue 111

Venue Vendor Benefits 111

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

JULY 26, 2024

Elements such as language barriers and complex cuisine are not considered a hurdle, but rather an added benefit that allows for a more exciting experience,” Moten shared. Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization.

Incentives 239

Incentives Vendor Regulations Contracts 239

Endless Events

FEBRUARY 25, 2019

And that’s one of the things I wanted to mention as well is that you and I have been doing a session for a lot of industry events called the AV Smackdown where we talk about the benefits of using the in-house or using a third party, the pros, the cons. So we really kind of lay it all out on the line. I own all of L.A., all of Chicago.

Contracts 249

Contracts Contracts Events Planner 249

Endless Events

NOVEMBER 29, 2021

In a world of lockdowns and social distancing, virtual platforms took over the function of event venues (and then some). T he virtual venue is one of the most important decisions you can make for your long-term event strategy. The Venue Map allows your guests to easily guide themselves. And so naturally, the market followed.

Platform 334

Platform Registration Sponsors Events 334

Blue Spark Event Design

OCTOBER 3, 2022

Below are some the benefits to hiring a professional event planner: Stress-free planning. Sure, you still need to make decisions, but by hiring an event planner you alleviate the time and money needed to endlessly research, procure, and confirm event elements such as venues, caterers, decorations, and entertainers, etc.

Benefits 98

Benefits Planner Trade Show Insurance 98

Endless Events

SEPTEMBER 12, 2018

When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Ask them whether it’s possible and be prepared that they may have fees involved if you do use third-party vendors. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

FEBRUARY 28, 2023

Make sure you consider these high-ticket items at a minimum: Venue Speakers Food and beverage Furniture and equipment Staffing (event coordinators, clean up, security, etc.) Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place.

Sponsors 304

Sponsors Fashion Virtual Events Social Media 304

Smart Meetings

AUGUST 3, 2021

Expos are a place for attendees to meet with vendors, which allows them to be able to see and touch new products. Another client said, “Ticket sales used to cover the venue and speakers, but the profit came from sponsors. Professional speakers also benefit from the totally virtual events as they can speak at multiple events in a day.

Remote 279

Remote B2C Speakers Sponsors 279

Social Tables

APRIL 22, 2019

In fact, a long-term timeline can actually benefit your day-of timeline because it set you up for success. Long-term event planning timelines have even more benefits than the ones we’ve already pointed out. There’s really no end to the benefits of organizational tools like timelines. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Endless Events

OCTOBER 31, 2018

Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey. That’s always just something to keep in mind when you are looking at your venues, is that venue specifically a union?

Contracts 199

Contracts Contracts Venue Rehearsal 199

Social Tables

FEBRUARY 9, 2018

How much do you feel you still truly understand venue marketing in today’s ever-involving digital world of snaps, stories, fluctuating industry relationships and new commission structures? Step 1: Understand your Venue Marketing Discoverability Influence. Times, they be a changin’. And really, who doesn’t like thinking about pie?

Venue 112

Venue Marketing Marketing Social Media 112

Endless Events

JULY 26, 2018

Benefits of planning a purpose-driven event. One way of doing this (which we love) is to use vendors with shared values to create a thread that runs through the entire event, reinforcing the brand message. Match the venue to the ‘why’. When planning events with purpose, venue choice can make a big impression.

Speakers 185

Speakers Audience Events Event Apps 185

Endless Events

AUGUST 10, 2021

So much so that they can be considered as the new venues ! Some vendor organizers who are really savvy with their business discuss it, but on a whole, the events industry doesn’t recognize the value that event attendee data holds. ” Next, he breaks the benefits down for us. ” What is the second step?

Platform 317

Platform Events Website Sponsors 317

Convene by PCMA

NOVEMBER 18, 2024

When a client objects, saying that it’s too costly, Analog goes to the host venue to negotiate splitting or covering the cost. Work with vendors. “On On the vendor side,” Kaye said, “the use of plastic has really been an a-ha moment — especially our furniture vendors, who wrap everything in plastic wrap [to protect it for travel].

Vendor 59

Vendor Sustainability Events Education 59

Bizzaboo

FEBRUARY 14, 2024

Add to its colorful history an abundance of Atlanta meeting venues, and you can’t go wrong with this Georgia peach of a city! From historical sites to contemporary marvels, Atlanta’s unique venues provide a backdrop that’s as diverse as the city itself.

Venue 103

Venue Meeting Events Corporate Meeting 103

Smart Meetings

JANUARY 26, 2023

But local organizations such as the Downtown Seattle Association have partnered with local businesses and community members to return their towns to their former glory through an equitable and inclusive approach with the intent of benefitting everyone. The Summit Building has 32 national conventions booked from 2023 to 2026.

Vendor 246

Vendor Organization Planner Entertainment 246

Endless Events

AUGUST 15, 2018

To find out if they could be the right move for your next conference, let’s take a look at the benefits of using rental staging sets: Portable or standalone in case you’re working with a stageless venue. Can be part of your event production package – fewer vendors to coordinate with, equals one less thing to worry about.

Conference 391

Conference Vendor Production Speakers 391

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Pro planners are constantly on the lookout for exciting new event venues, vendor options, potential suppliers, and other resources. Comparison and Selection. Negotiation. Collaboration.

Planner 145

Planner Vendor Certification Event Planning 145

Endless Events

NOVEMBER 4, 2021

“People who listen to this podcast are usually event planners, people who are involved in the industry, supplier partners, venues, et cetera. Compensation, benefits, job security; none of those things are like they used to be decades prior. However, our core staff is the banquet staff. Are they listening and involved? .”When

Hospitality 314

Hospitality Remote Events Government 314

Social Tables

MAY 6, 2019

Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Make sure you have a wide variety of vendors on your list that fit every budget and style. Form relationships with wedding event venues.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

SEPTEMBER 7, 2018

Big events are usually associated with connectivity and being online, but there are ones that would benefit from having as little of this as possible. Find the Right Venues and Spaces with These Tools. Bizzabo lists four tools that bring dozens of possible venues straight to your fingertips. Go Unplugged at Your Next Event.

Trade Show 159

Trade Show Technology Technology Events 159