Smart Meetings

APRIL 6, 2023

Just as you might make a look book for the top three or 10 destinations with images, square footages and prices, this makes it easy to show what is popular, creative and available when the client needs it. It is a functional, curated package generator to manage data, information and vendors. “I

Proposal 246

Proposal Platform Trends Vendor 246

ADMEI

NOVEMBER 8, 2023

Do you belong to any professional organizations in the industry? Participation in professional industry organizations demonstrates that the DMC is consistently acquiring industry insights and upholding its commitment to maintaining high-quality skills and services. How do you approach vendor relationships?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Dana Communications

DECEMBER 5, 2023

You should already have close working relationships with your state and local Destination Marketing Organizations (DMOs) or Convention & Visitors Bureaus (CVBs). For smaller festivals, the DMO or CVB is typically also the resource event organizers point attendees to for arranging their own accommodations.

Travel 246

Travel Travel Events Advertising 246

Smart Meetings

NOVEMBER 2, 2018

But recent years have seen an increasing number of event management applications, culminating in six of 2018’s nine finalists specializing in behind the scenes management or booking. More : 6 Free Apps to Keep Meeting Planners Organized. Spacebase –a direct booking site for unique venues.

Management 185

Management Booking Technology Technology 185

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This financial change comes as in-person events become too expensive for organizations to host. A Post-pandemic Event Industry. How Do We Cope?

Vendor 246

Vendor Virtual Events Audience Venue 246

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Nearly all of Hamilton’s scheduled industry bookings were called off in 2020. Transitioning the Mission.

Events 244

Events Vendor Government Networking 244

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. This is having a huge impact on event organizers and their teams during both the planning and execution phases of events. Short-staffed.

Organization 105

Organization Rehearsal Preparation Events 105

Smart Meetings

OCTOBER 23, 2023

Calendar year 2024 is already forecasted to show a healthy increase in group rooms nationwide, largely due to the number of meetings that had been on the books in 2021, 2022 and 2023 that were postponed or re-scheduled into 2024. Taylor continues, “I also wish planners would involve destination marketing organizations more.

Meeting 264

Meeting Proposal Contracts Contracts 264

Smart Meetings

AUGUST 3, 2021

While a handful of deeply digital-oriented companies are pulling off hybrid events, speaker agencies surveyed in the United States, Canada, Australia and the United Kingdom report booking speakers for hybrid events only 5 percent to 10 percent of the time. It went hybrid for one year and the organizers said, “Never again.”

Remote 279

Remote B2C Speakers Sponsors 279

Traveler's Q

APRIL 3, 2023

Organizing a corporate event can be a difficult and stressful task. Additionally, staying organized and utilizing resources such as experienced professionals can help you ensure that all aspects of the event are properly taken care of. You can download free charts that contain a timeline for what should be done and when.

Organization 130

Organization Contracts Contracts Automation 130

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! 29 to Oct 1. They had an outstanding contingency plan in place.

Government 239

Government Trade Show Rehearsal Planner 239

Smart Meetings

JULY 24, 2024

In an era that seems defined by divisive politics, Welsh addressed the continued debate around boycotting destinations when the organization holding and attending the meeting disagrees with politics in that area. Destinations International is not in support of boycotting destinations,” Welsh said.

Tourism 278

Tourism Tourism Planner Attendee 278

Bizzaboo

SEPTEMBER 1, 2023

With so much at stake, it’s no surprise that venue selection is a serious challenge for most event organizers and a top priority for attendees. According to Bizzabo’s 2023 The state of in-person conferences report, venue selection is one of the top three major pain points for event organizers, and 64.6% What are your labor costs?

Venue 93

Venue Booking Conference Vendor 93

Smart Meetings

NOVEMBER 19, 2018

There are a multitude of ways poachers do this: Selling fictitious reservations/card fraud : With this, event participants are led to believe by a third-party organization they have made a reservation, when in fact they haven’t. Misrepresentation : Poachers misrepresent themselves to sell bookings outside of the official hotel block.

Advertising 200

Advertising Social Media Attendee Website 200

Smart Meetings

JANUARY 26, 2023

But local organizations such as the Downtown Seattle Association have partnered with local businesses and community members to return their towns to their former glory through an equitable and inclusive approach with the intent of benefitting everyone. The Summit Building has 32 national conventions booked from 2023 to 2026.

Vendor 246

Vendor Organization Planner Entertainment 246

AltexSoft Travel

APRIL 20, 2023

Hotel shopping today To understand how the current hotel room booking experience works, we need to first talk about how hotels control room inventory and pricing via combinations of Room Types and Rate Plans. Room type examples A Rate Plan represents essentially the practical terms and conditions that go with a booking.

Booking 111

Booking Airlines Hospitality Website 111

Smart Meetings

DECEMBER 4, 2021

Lauren Eck, regional director of catering sales in Texas for Wolfgang Puck Catering (WPC), said meeting organizers are getting creative with new ways to stretch what staffing is available. For her lunch for 200 staff members, for the first time, she opted for plated meals instead of a buffet for safety reasons. Creative Catering.

Events 264

Events Vendor Transportation Incentives 264

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They are in charge of shopping for a variety of vendors and suppliers to secure everything needed for the event.

Planner 145

Planner Vendor Certification Event Planning 145

Social Tables

APRIL 18, 2024

Switching things up occasionally is important, even for event organizers and corporate planners. Aquariums, art galleries, botanical gardens, and comic book shops are just a few examples of unique venues that provide event space as a secondary service. If so, consider booking a nightclub for your next event.

Venue 78

Venue Organization Planner Events 78

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Bizzaboo

NOVEMBER 13, 2023

However, what happens when you realize your current event management software vendor is no longer meeting your needs? of organizers are either switching or planning to switch their event software vendors within the next year, underscoring the dynamic nature of this industry. Your software is outdated.

Vendor 59

Vendor Management B2B Training 59

Social Tables

MAY 6, 2019

Whether you have one or a dozen weddings on your schedule this year, here are some wedding planning tips all professional event organizers and wedding planners can use to make the most out of their clients’ special days! Organize an initial wedding planning meeting. Form relationships with your favorite wedding vendors.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

JUNE 22, 2022

From golf tournaments and marathons to car washes and bake sales, organizers have a lengthy list to choose from. Organize a community-wide donation drive. One simple way to do this is to organize a community-wide charity drive in a central, easy-to-access location. Non-perishable food Holiday toys Blood Books Winter coats.

Events 147

Events Seminar Sponsors Promotion 147

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

OCTOBER 5, 2022

Whether you’re a professional event planner with decades of experience or an average Joe learning how to throw a Halloween party for the first time, successful event execution requires getting organized, staying cool under pressure, and keeping track of each party-related task on your to-do list. How many guests would you like to invite?

Vendor 29

Vendor Venue Entertainment Booking 29

Smart Meetings

MAY 22, 2023

Planners can take advantage of this beautiful and unique scenery by booking the Pete Padilla & Manuel Mora Memorial Park space, Pete V. in the world. With eight ample meeting spaces, the NHCC is ideal for any group size and event. Capitol Cultural Resources The Mexican Cultural Institute of Washington, D.C. ,

Culture 246

Culture Affiliate Site Selection Planner 246

Endless Events

MAY 19, 2020

For example, let’s say an attendee downloads an e-book and watches a video on the same topic, you can then send them personalized content related to those previously viewed pieces to create a custom experience. . You can virtually hold staff and vendor meetings virtually with tools like Zoom and handle daily communications through Slack.

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

NOVEMBER 29, 2021

And even though we’re a reliable source, we advise you to never judge the book by its cover. As an organizer, you can toggle between light and dark mode and enable or disable randomized or table-like speed networking. . Grip makes it very easy to show interest in other attendees and participating vendors. Albert’s Aha!

Platform 334

Platform Registration Sponsors Events 334

Endless Events

SEPTEMBER 20, 2019

“I think one of the most disappointing things in a lot of the membership organizations is that members don’t do the basics. Find that organization that really resonates and sticks with you. I’m looking at my suppliers, I’m looking at my hoteliers, my other vendors. So, you are investing by being a member.

Events 255

Events Certification Planner Organization 255

Social Tables

AUGUST 18, 2022

Organize a rodeo-themed food truck fair for residents. Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Organize an after-hours event for residents that allows them to meet their neighbors in an exciting, fun, and casual atmosphere. Food truck rodeo.

Events 145

Events Preparation Social Media Entertainment 145

Social Tables

MAY 30, 2019

Book an event venue. To give you an idea of how much is appropriate, children’s party entertainers usually expect $15-$20 in tips each while wedding vendors like chefs often see anywhere from $50 to $100 an event, on average. Consider using a party planning app or party planning website to organize everything.

Venue 199

Venue Entertainment Preparation Event Planning 199

Endless Events

AUGUST 1, 2018

to keep you organized. There are three critical steps: Rather than selling water at each food vendor, have dedicated water stations. Likewise, carbon emissions are reduced if food vendors don’t have to travel as far to get to your music festival. Not organizing enough restrooms. Using unreliable equipment.

Event Apps 209

Event Apps Venue Attendee Sustainability 209

Eventtia

OCTOBER 20, 2023

By creating an effective event budget plan, organizers can exercise financial control and achieve maximum returns on their investments. It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

JUNE 17, 2024

For busy planners or repeat event organizers, booking extraordinary venues is a terrific way to mix things and prevent events from getting stale. Event organizers seek out unconventional venues for many reasons. Booking a unique or unexpected venue is an excellent way to drum up excitement for an event.

Venue 106

Venue Conference Trends Advertising 106

Smart Meetings

OCTOBER 16, 2018

The organization announced this first-time host city all the way back in July 2016, for cryin’ out loud! They estimate that 20 percent of the nearly 6,000 attendees will book their own group’s convention there within five years. There is surely something for everyone. Make sure to save room for dessert.

Fashion 203

Fashion Affiliate Venue Planner 203

Smart Meetings

MAY 2, 2022

In his book, “The Yosemite” Muir wrote this stunning description of California’s enduring charms: “Looking eastward from the summit of Pacheco Pass one shining morning, a landscape was displayed that after all my wanderings still appears as the most beautiful I have ever beheld. Planet-friendly Venues.

Sustainability 182

Sustainability Meeting Platform Panel 182