Smart Meetings

JUNE 2, 2023

To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs. The post How Meeting Profs Can Find the Right Event Tech appeared first on Smart Meetings.

Vendor 246

Vendor Meeting Planner Events 246

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. Event Contract Essentials in the Covid Era.

Contracts 130

Contracts Contracts Insurance Planner 130

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. The likely answer is that would not be sufficient or meet the threshold of impossibility or impracticability to equate to a force majeure event. March 22 at 11 a.m. PDT/ 2:00 pm.

Contracts 264

Contracts Contracts Government Insurance 264

Endless Events

MAY 13, 2022

Event profs can plan conventions, exhibitions, corporate events, meetings, fundraisers, weddings, and other events. Event planning is a viable career for those who study: Marketing, PR or mass communications, Hospitality or hotel management, Business administration, Human resource management. CMM (Certified Meeting Management) by MPI.

Preparation 334

Preparation Event Planning Certification Human Resources 334

Smart Meetings

MARCH 23, 2023

Flight disruptions have become the norm rather than the exception, and when things go wrong–as they so often do now–we are at the mercy of the airlines’ own Contracts of Carriage, rules written by and most assuredly for the airlines. In this kind of a massive shutdown, we need a better communication system. Airlines Be Fixed?

Airlines 245

Airlines Transportation Travel Travel 245

Skift Meetings

JUNE 27, 2022

If you thought event contracts were tricky before the pandemic, buckle up for even more complications. In 2020, executing the force majeure clause in a contract was fairly straightforward. The fundamental purpose of meetings had been frustrated. Performing the activities stipulated in the contract had been made impracticable.

Contracts 103

Contracts Contracts Trends Government 103

Endless Events

FEBRUARY 7, 2019

No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. Experiment with these programs until you find one that meets your needs. Slack claims to be the future of business communication. Image via Slack.

Planner 396

Planner Management Automation Events 396

Smart Meetings

MAY 9, 2023

Marriott International is committed to providing customers with clear and transparent pricing,” said Sara Conneighton, vice president of communications and consumer public relations in an emailed statement. “We The post Marriott Full Price Displays Go into Effect May 15 appeared first on Smart Meetings.

Public Relations 290

Public Relations Contracts Contracts Registration 290

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Whenever you ask for something—extra drinks in the meeting space, AV help, etc., Events CEO Nancy Shaffer for answers.

Planner 264

Planner Contracts Contracts Consulting 264

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Insurance 245

Insurance Contracts Contracts Medical Meetings 245

Smart Meetings

JULY 25, 2022

In a bid to dominate the meetings industry, MeetingPlay and Aventri (MPAV), which merged in January, have acquired eventcore. The MPAV merger intended to create a one-stop shop for meeting planners organizing in-person, hybrid and virtual events, Smart Meetings reported. Eventcore isn’t the only new tool under MPAV’s belt.

Registration 245

Registration Technology Technology Platform 245

Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. In the ideal scenario of planning a meeting from beginning to end expectations align with reality, but it isn’t always as simple as that. Can Venues Accommodate Layout Changes?

Venue 246

Venue Planner Communications Communications 246

ADMEI

DECEMBER 13, 2023

Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies?

Management 208

Management Destination Management Vendor Certification 208

Smart Meetings

JULY 12, 2024

Lynn Willison and Rachel Englander Lynn Willison (left) and Rachel Englander (right), The Hutton Group – Inspired Meetings & Events The Hutton Group – Inspired Meetings & Events , a woman-owned and -operated boutique meeting and incentive planning company, brings in two new team members.

eCommerce 265

eCommerce Public Relations Site Selection Hospitality 265

Smart Meetings

NOVEMBER 11, 2021

The last two years, of course, have been fraught with fear of Covid contraction—and for no one more so than the essential workers charged with maintaining the cleanliness and order of dozens, sometimes hundreds of hotel guest rooms. The post Top Hospitality Heroes Win Housekeepers Award appeared first on Smart Meetings.

Hospitality 246

Hospitality Sponsors Healthcare Contracts 246

Smart Meetings

SEPTEMBER 23, 2021

Mike May said he long believed 50 percent of the meeting planner’s work is expected, the other half unexpected. May is president and owner of Bright Spot Incentives & Events, and one of the guests on the latest Smart Meetings webinar, “Meet the Secret Weapon in the Quest to Return to F2F.”. Desi Whitney.

Contracts 246

Contracts Contracts Planner Attendee 246

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

AUGUST 23, 2024

Accessible, healthy, creative food and the people who order F&B for events took center stage at Smart Meetings Culinary Experience at Paris Las Vegas this week. The Power of Catering Tracy Stuckrath Meeting professional choices about food and beverage orders impact everything from sustainability, engagement and inclusivity to budget.

Entertainment 244

Entertainment Sustainability Panel Contracts 244

Smart Meetings

NOVEMBER 9, 2018

Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A

Preparation 164

Preparation Management Contracts Contracts 164

Smart Meetings

NOVEMBER 26, 2024

Designing accessible events topped almost all meetings industry event agendas in 2024, but few planners understand what is required to make everyone feel welcome even as equal access moves from the desired to the required column in their job descriptions. Is the carpet too thick for rolling a wheelchair? Are they too far from the elevator?

Registration 246

Registration Transportation Speakers Contracts 246

Smart Meetings

OCTOBER 12, 2022

Highlights included experiential activations designed to inspire what comes next in designing better meetings. Download “Pathways to Clarity” a joint IMEX, Smart Meetings White Paper outlining the state of the meetings industry. The Smart Meetings team was on the expo floor getting updates and sharing snapshots of the action.

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Customize communication. And will virtual events be the new normal? But it won’t be.

Advertising 327

Advertising Events Technology Technology 327

ADMEI

APRIL 10, 2024

They may be interested in your approach to vendor relationships or client communication. A Timeline Before a potential client chooses to work with you, they should be provided with a clear, high-level project timeline, from the moment you sign a contract until the date of the event. Transportation is included for all participants.”

Proposal 195

Proposal Vendor Destination Management Contracts 195

Smart Meetings

MARCH 7, 2024

has good news for meeting professionals. It is actually a tool that will get some of that ‘drag stuff’ out of the way to focus on the things that you really want to do, the reason you got into the events industry in the first place,” he explained at Smart Meetings Innovation Experience in Irving, Texas, last week.

Events 278

Events Technology Technology Automation 278

Endless Events

SEPTEMBER 1, 2021

” “In the events industry, we frequently get wrapped up in large meetings: the conferences and the expos,” he adds. “Sometimes, we forget about the thousands of small meetings that are going on all the time. “You don’t need an annual contract for that. Maybe it’s a two-month contract.

Management 317

Management Automation Trade Show Consulting 317

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. Negotiate payment terms. Leverage their expertise.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. He will lead all advertising, promotions, marketing, market intelligence, digital, communications and social media efforts for the organization. Dringham enters as director of marketing. Pete/Clearwater.

Hospitality 246

Hospitality Social Media Promotion Government 246

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. AV companies provide several forms of audio and visual equipment for private parties, corporate meetings, and other events. a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

Meeting 105

Meeting Contracts Contracts Promotion 105

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. Conference Confidence. Attendee Insights.

Incentives 130

Incentives Travel Travel Prospect 130

Smart Meetings

DECEMBER 3, 2018

According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips. Communicate Often. Make sure you are communicating.”. Open and honest communication sets up reasonable expectations. Williams is director of sales at New Orleans Ernest N.

Trade Show 164

Trade Show Planner Communications Communications 164

Smart Meetings

JUNE 28, 2024

Catherine Chaulet “Inflation continues to hit the meetings industry hard. Communicating this data to C-levels and clients can help manage expectations and justify budgets,” said Catherine Chaulet, president and CEO of Global DMC Partners , from the stage. How can meeting professionals get creative to save costs while preserving impact?

Incentives 187

Incentives Contracts Contracts Vendor 187

Smart Meetings

DECEMBER 14, 2022

It’s easy to get excited about a product during a sales demo, but it’s important to know your event tech platform’s team will meet your expectations and your event’s needs. If there are separate teams at work here, you’ll want the vendor’s assurance that the knowledge transfer will be processed exactly according to your initial communication.

Vendor 219

Vendor Events Communications Communications 219

Skift Meetings

JULY 22, 2024

It happens, and that’s when you need a solid contract. “We We always talk about the event industry being a relationship industry, but you also have to protect yourself and you do that with a contract,” said Jill Blood , VP, deputy general counsel and privacy officer at Maritz. “We We write contracts for worst-case scenarios.”

Contracts 52

Contracts Contracts Meeting Prospect 52

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

AUGUST 2, 2024

Authentic connections made with respect paved the way for business getting done The most important deliverable for a meeting is that everyone feels welcome. Smart Meetings Inclusive Experience at JW Marriott Miami Turnberry Resort & Spa this week started with the hospitality basics. Everything else depends on that. His parting tip?

Contracts 147

Contracts Contracts Conference Speakers 147

MeetingsNet

NOVEMBER 11, 2021

American Express Meetings & Events used the IMEX America show to present its latest forecast for the meetings and events landscape based on survey results from 500 planners. The full version of the 2022 Global Meetings and Events Forecast can be found here.

Meeting 119

Meeting Marketing Marketing Planner 119