Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Forgetting To Communicate Event Changes. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

Management 207

Management Destination Management Vendor Certification 207

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. With this experience, he is well-prepared to successfully lead the reopening of British Colonial. Dringham enters as director of marketing. In 2022, he was named HSMAI General Manager of the Year for South Florida.

Hospitality 246

Hospitality Social Media Promotion Government 246

Smart Meetings

NOVEMBER 26, 2024

Since her mother was traveling in the 1990s, laws have changed to require hotels to contract for ADA rooms, guaranteeing they will be available when the person arrives, rather than making it upon request. That might mean sitting a person in a certain part of the ballroom or warning them about conditions so they can prepare.

Registration 246

Registration Transportation Speakers Contracts 246

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Customize communication. And will virtual events be the new normal?

Advertising 327

Advertising Events Technology Technology 327

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

MeetingsNet

JANUARY 8, 2019

An effective communication plan can help spread information during an emergency, or even shut down an incident before it becomes a crisis, for example, by monitoring social media it is sometimes possible to resolve a situation with a disgruntled attendee before an issue goes viral. External Communications. Internal Communications.

Communications 71

Communications Communications Social Media Registration 71

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

DECEMBER 3, 2018

Communicate Often. Make sure you are communicating.”. Open and honest communication sets up reasonable expectations. A detailed history of an event’s annual performance gives planners a major asset to share with a city while preparing.

Trade Show 164

Trade Show Planner Communications Communications 164

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. What are the channels of communication to which I’m entitled to receive support? What does my post-sale journey look like?

Vendor 219

Vendor Events Communications Communications 219

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Fantastic communication skills The best vendor relationships flow seamlessly; you communicate your expectations, and they share theirs. a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

Social Tables

DECEMBER 5, 2016

While you think you may have your event all wrapped up, and are marching towards completion, you may need to be more prepared for a number of things that could possibly go wrong when planning an event. Contracting a venue can be a chore within itself. Here are just a few things that planners commonly forget to consider.

Contracts 122

Contracts Contracts Website Registration 122

Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

Motivation Excellence

AUGUST 27, 2019

From strategy and planning to booking flights to negotiating contracts, there is a lot on the line. Would you be prepared if something happened during your group incentive travel program? Contracted specialists provide reassurance, because they know what to do if the unexpected happens. Saves You Time. Ready for the Unexpected.

Incentives 130

Incentives Travel Travel Contracts 130

Endless Events

OCTOBER 12, 2018

If you know you’ll be live streaming a large portion of your event to people around the world, make sure the venue’s internet can handle it before you sign the venue contract. Be prepared to deal with people who are frustrated their internet can’t handle the live stream. This impacts how quickly the feed can be converted and sent out.

Remote 298

Remote Vendor Audience Events 298

MeetingsNet

JANUARY 8, 2019

The last few years have shown that there is any number of scenarios that can endanger your staff and attendees, from wildfires and hurricanes to mass shootings and power outages, and it may feel like an impossible task to prepare for any of these crises. Can you cover every potential crisis in one day? Then one more.” .

Meeting 91

Meeting Contracts Contracts Preparation 91

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. The meeting rooms you contracted for may have been double booked. Be prepared for missed deadlines, late fees, and a lot more handholding.

Organization 105

Organization Rehearsal Preparation Events 105

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Using a comprehensive check-in app to track attendees and communicate with event crew.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

FEBRUARY 4, 2020

We’re at a point where there’s no more money movement or should we be prepared for more in 2020?” Better communication experience, I think is so exciting. That level of risk, that level of privacy and data collection. So from an industry consolidation perspective, do you think it’s done?

Trends 328

Trends Events Technology Technology 328

Motivation Excellence

SEPTEMBER 29, 2021

Ready your tool kit with policies and templates for the pandemic’s 3 T’s: testing, tracing and treatment Compose messaging that will assure and instruct both internal and external audiences Include key decision-makers in your plan to be prepared for the unexpected Document disruptions for a “learning lookback” review process later.

Meeting 130

Meeting Incentives Contracts Contracts 130

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. So it’s extremely important that you stay up to date with design trends , technology trends , and make a point to communicate your goals clearly. A crucial step in building a successful event is working with the best.

Events 308

Events Vendor Technology Technology 308

The MICE Blog

AUGUST 11, 2021

I was thrilled to listen to his keynote, which was moderated by Cathy Song Novelli,SVP – Marketing & Communications at Hubilo, where he also took questions from the audience. This technology offers smart contracts—not just the art or the collectible nature of that collectible or art. How to Prepare for Hybrid.

Trends 173

Trends Events Virtual Events Audience 173

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Advertising Event Planning 103

Social Tables

JANUARY 30, 2017

Prepare, Prepare, Prepare. Like with most things, your success boils down to how well you prepared. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page. Enjoy the process and remember to always be prepared for every situation.

Management 90

Management Logistics Preparation Events 90

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Event Experience Leaders know how different contracts look these days. Communicate Changes As They Happen. If plans change, communication is critical. Prepare action items that you can kick into gear if needed. In a crisis or uncertain situation, communication is key.

Management 97

Management Automation Social Media Communications 97

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. How To Communicate Your Safety Measures. The best way to communicate with your attendees is through on-site signage.

Communications 98

Communications Communications Virtual Events Events 98

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

MeetingsNet

MARCH 11, 2022

The solution for planners: longer lead times, creative workarounds, and frequent communication with F&B teams. And if those locals could staff a few food or beverage stations during the event while explaining how their products are grown and prepared, all the better.

Contracts 105

Contracts Contracts Planner Consulting 105

The MICE Blog

MARCH 11, 2021

According to Teresa de la Hera, Assistant Professor of Persuasive Gaming, Department of Media and Communication at Erasmus University Rotterdam, ‘Gamification doesn’t need to be always about fun or engagement. The idea: One trade fair, unfair rules, one contract, one winner takes all. All the game data sits on the hand-held app.

Contracts 130

Contracts Contracts Virtual Events Online 130

Achieve Incentives

FEBRUARY 15, 2021

At Achieve, our team has been working tirelessly to plan and prepare for hosting safe events. Every decision we make affects the individual, the group and the community, as well as the families of the attendees upon their return home. This is an opportunity to dazzle them with helpful pre-event communications.

Retreat 98

Retreat Preparation Attendee Incentives 98

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people. This way, they know what to do when they arrive at the event. Create multiple drafts of your timeline.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Brightspot Incentive Events

MARCH 15, 2022

Allow yourself enough time to source and contract the venues, connect with invited guests, create your theming & build your brand, and manage your orders/shipping. From printed and digital invitations to on-site communications – ensure your theme will be recognizable and exciting! Don’t Forget to Remember Me… The Goodies That Is.

Preparation 52

Preparation Contracts Contracts Sponsors 52

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts.

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

AltexSoft Travel

FEBRUARY 20, 2020

Hence, suppliers and agents can communicate directly. To get it, you need a heavy package of documents to prepare and quite a few steps to make. To apply for an IATA number, you’ll need quite a few documents prepared in the following order : 2. Prepare the proof of general business operations. Access to financial control.

Travel Agent 124

Travel Agent Airlines Travel Travel 124

MeetingsNet

SEPTEMBER 10, 2021

Starting one week before the event was to kick off, though, IASA’s leaders began to monitor the storm’s developments and communicate with Morial Convention Center staff and city hoteliers about potential impacts. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94