Smart Meetings

FEBRUARY 3, 2023

Accurate information will impact the success of your planning, so it’s wise to seek advice from weather intelligence services that can provide a forecast tailored to the needs of your particular event. Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance?

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

SEPTEMBER 12, 2024

Not only did the hotel rely on its trusted network of vendors from around the region, but dedicated team members who reside in areas far beyond the impacted boil water zone, in some instances an hour away, picked-up cases of water and brought it back to the hotel.

Communications 245

Communications Communications Sustainability Preparation 245

Endless Events

MAY 19, 2020

During our interview, Lori informed us “only 53% of event planners actually have an emergency plan in place.” This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. And they are right!

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. Forgetting To Communicate Event Changes. If you fail to communicate changes in your event whether it’s the schedule, event location or something else this can lead to surprise costs for event labor, equipment and more. Always communicate with every person involved.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

JUNE 21, 2018

They need to know the strategies, evacuation procedures and communication methods that come from overseeing such a large volume of people. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. Excellent communication comes into play here too.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

MARCH 23, 2023

Maintaining the security and protection of your organization’s information is a requirement for producing a successful event. Your attendees trust you and are counting on you to treat their information with the utmost care. Ever-evolving malware and ransomware pose growing threats to that sensitive information.

Insurance 246

Insurance Healthcare Technology Technology 246

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Your strategy and remote audience will help determine what kind of live stream vendor you need. Venue internet service.

Remote 298

Remote Vendor Audience Events 298

Endless Events

NOVEMBER 15, 2019

During our interview, Lori informed us “only 53% of event planners actually have an emergency plan in place.” This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. And they are right!

Trends 314

Trends Events Communications Communications 314

Smart Meetings

MAY 17, 2021

Here are some ways you can make attendee experience a differentiator for your next event: Communication. Every time you communicate with customers is an opportunity to create an experience, yet most of the time this critical aspect is ignored or just phoned in. For more information. . The Best Speakers.

Speakers 299

Speakers Social Media Sponsors Communications 299

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

Trends 313

Trends Virtual Events Platform Vendor 313

Smart Meetings

APRIL 15, 2022

Capturing the content produced at an event and leveraging for ongoing communication was one of the marketing strategies being stressed in many of the sessions. Read More : Hybrid Events: What Cvent Says You Need to Know. An Enhanced Event Marketing and Management Heart.

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Vendor 339

Vendor Contracts Contracts Speakers 339

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. As a result, many DMCs must learn how to craft winning proposals that highlight their expertise without giving away their proprietary information.

Proposal 196

Proposal Vendor Destination Management Contracts 196

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Communicate clearly with the stakeholders and event participants. What is the potential of each risk? How will the plan be tested and reviewed?

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

MAY 31, 2022

What : New product being built into eventScribe allows event organizers to scan attendee badges on existing Android or iOS to capture and analyze information quickly. Cvent: New Vendor Marketplace. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Smart Meetings

NOVEMBER 19, 2018

Unauthorized access, use and selling of data : A poacher may obtain attendee information by unauthorized use of a website or database, or they may purchase data from an unauthorized seller. Here are ways to prevent it: Communicate/Inform. In 2018, this number dropped to 63 percent—still a huge problem. Limit Access.

Advertising 200

Advertising Social Media Attendee Website 200

Endless Events

JUNE 8, 2019

AV Audit: Core Information. First things first, the core information about your event needs to be clearly stated. This can mean there’s a separate vendor that we don’t have access to, but it’s still an expense. All in all, the most important thing is communication. Other Things To Keep In Mind.

Vendor 254

Vendor Insurance Speakers Venue 254

Smart Meetings

JUNE 2, 2023

The Show, which will take place June 27-29 at The Venetian Las Vegas, is a collaboration between American Hotel & Lodging Association (AHLA) and information services company Questex, which offers data insights in other fields in addition to hospitality, such as technology, healthcare and wellness.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Are they responsive communicators?

Destination Management 222

Destination Management Vendor Site Selection Entertainment 222

Endless Events

MAY 24, 2019

The address serves as an identity for each device using a network to communicate. IoT – The Internet of Things is the network of physical objects (cellphones, computers, and more) that have an IP address for internet connectivity, and the communication between those objects and other devices on the internet.

Planner 321

Planner Events Networking Website 321

Motivation Excellence

JANUARY 26, 2019

An effective promotional campaign driven by a rock-solid marketing communications strategy helps make this connection. The Make-Up of Marketing Communications. So what does marketing communications entail, exactly? Just keep them in mind as you read on and learn how to create your own marketing communications strategy.

Communications 130

Communications Communications Marketing Marketing 130

Endless Events

MAY 10, 2019

In both instances, there’s a high chance that franchisees will walk away feeling talked at rather than communicated with. Pre-event communication, the event itself, post-event communications, and follow-up surveys should all be impactful. You can gather this information before the meeting using simple survey tools.

Speakers 263

Speakers Audience Rehearsal Communications 263

Endless Events

MARCH 15, 2019

It also gives planners the ability to create personalized experiences for attendees sending attendees information tailored to what they are interested in. It could also help prevent attendees from getting slammed with information overload. And that’s not all event automation does! That can feel like too much at once. Source: Sciensio.

Trends 314

Trends Automation Events Technology 314

Endless Events

JUNE 10, 2020

Communicating With Attendees. Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Or maybe better yet, one of your vendors is really good at social media marketing.

Trade Show 248

Trade Show Virtual Events Vendor Online 248

Smart Meetings

OCTOBER 20, 2023

AI, inclusive travel and an engaged workforce were top of mind in Lake Tahoe DMA West took to the new Tahoe Blue Event Center in Stateline, Nevada, this October for its 2023 Education Summit & Vendor Showcase. The event brought together 42 DMOs and 19 vendors, including Smart Meetings. We also needed a special tracking wheelchair.”

Education 246

Education Culture Vendor Online 246

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! You want to make sure you are still happy with the vendor’s services and getting what you deserve.

Vendor 204

Vendor Contracts Contracts Venue 204

Motivation Excellence

JANUARY 8, 2020

When putting together a major event, communication is key. One area where communication can fail, especially for clients, is understanding the difference between event management and event planning. However, it leads to communication issues when job titles aren’t clearly understood. The confusion is understandable.

Event Planning 130

Event Planning Management Vendor Events 130

ADMEI

JANUARY 17, 2024

Resources Looking for the perfect vendor for an upcoming event? Your relationships with professionals in other organizations can provide helpful information that you may not have been able to access quickly on your own. Need advice for a transportation hiccup?

Organization 225

Organization Destination Management Logistics Transportation 225

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. Not staying in touch with attendees prior to a free event While pre-event communication is always recommended regardless of the cost of attendance, the no-show rate can be as high as 50% for free events. Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

JUNE 28, 2024

Communicating this data to C-levels and clients can help manage expectations and justify budgets,” said Catherine Chaulet, president and CEO of Global DMC Partners , from the stage. Asking potential attendees in advance can help inform the sourcing process and lead to better outcomes. This reduces travel, housing and F&B costs.

Incentives 187

Incentives Contracts Contracts Vendor 187

Smart Meetings

JUNE 15, 2024

Thousands of event professionals and leading third-party planners already rely on Reposite for their vendor sourcing needs and now they will be part of Cvent’s supplier discovery and coordination engine that sources more than $16 billion in 2023.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

OCTOBER 27, 2023

As she prepared for the exam herself, she turned to vendors for many of her questions. As future CMPs study for the exam, Horan says, “Don’t get overwhelmed with the amount of information. None of these events can come together without constant communication. “We We are a small but mighty team,” Horan says.

Certification 246

Certification Preparation Sports Speakers 246

Smart Meetings

OCTOBER 10, 2023

With any great plan, be willing to be nimble and shift that plan when new information comes out or the needs change,” says Miller. A performance at the World Culture Festival 2023 “It is important that planners and producers work together with vendors, venues and clients to understand all rules and constraints,” she says.

Government 239

Government Trade Show Rehearsal Planner 239

Endless Events

MARCH 11, 2019

We have peoples addresses, credit card numbers, emails, phone numbers, even flight, and hotel information. If you aren’t protecting people’s information you are making yourself and your clients an easy target for a cyber breach. The amount of information that we are the guardians for is really pretty ridiculous.

Events 269

Events Registration Networking Banking 269

Endless Events

SEPTEMBER 10, 2021

Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. So it’s extremely important that you stay up to date with design trends , technology trends , and make a point to communicate your goals clearly.

Events 308

Events Vendor Technology Technology 308

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Contracts 296

Contracts Contracts Venue Vendor 296

Techsytalk

JULY 25, 2016

When doing online research, it’s often hard to find information about various rooms available, capacities and good shots of the rooms so I can see how they would be used for an event. I recommend listing some pricing information on venue websites, even if it’s a price on a menu or a range on a room rental. Comprehensive communication.

Planner 167

Planner Venue Website Events 167