Smart Meetings

FEBRUARY 3, 2023

Shannon Copeland The seamless coordination of countless logistics required to produce a productive and enjoyable meeting or event is a Herculean task. In today’s world, you cannot overlook the possibility of Mother Nature becoming an unwanted attendee at your meeting or event.

Attendee 246

Attendee Meeting Speakers Communications 246

Smart Meetings

MAY 31, 2022

After two years of testing streaming platforms, meeting professionals are asking for more comprehensive solutions and a number of event technology companies have risen to the challenge. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace.

Meeting 246

Meeting Platform Vendor Networking 246

Motivation Excellence

DECEMBER 10, 2019

But what about vendors? Problems with a vendor can disrupt even the most well-structured of businesses, and that kind of disruption stresses your employees and often spells disaster for your clients. To avoid this particular domino effect, you need to manage your vendors well. A Vendor Management Definition.

Vendor 130

Vendor Management Contracts Contracts 130

Smart Meetings

APRIL 15, 2022

When more than 2,000 meeting professionals gather in person in Las Vegas and 10,000 register to stream Cvent Connect to both learn about new products and experience the platform for themselves. Attendees could share the sessions or talk about how they are adjusting their programs with other meeting professionals through the app.

Meeting 264

Meeting Vendor Platform Proposal 264

Endless Events

FEBRUARY 7, 2019

No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. Experiment with these programs until you find one that meets your needs. Slack claims to be the future of business communication. Image via Slack.

Planner 396

Planner Management Automation Events 396

Smart Meetings

DECEMBER 27, 2021

All Covid protocols will be observed at the meeting space, and people who choose not to travel will be accommodated with some digital options. “At Hybrid meeting programs offer a silver lining. Vendors will host virtual experiences to familiarize participants with their products, and some companies still plan to be on site.

Meeting 264

Meeting Sponsors Travel Safety Retail 264

Smart Meetings

JUNE 15, 2024

At the annual user conference Cvent Connect for a record 4,000 attendees in San Antonio this week, the event technology company which was purchased by Blackstone last year announced new products and acquisitions designed to better meet the needs of meeting professionals, whether planning simple events or complex hybrid affairs.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. When pre-planning, buyers often have the option of in-house or outside AV.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

SEPTEMBER 22, 2021

However, if you’re planning a corporate meeting, six months might be all you need. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

SEPTEMBER 12, 2024

When crisis strikes a meeting professional’s host city and hotel, it’s comforting to know that—despite the uncertainty that surrounds unexpected events—the hotel in which you’re hosting your event is well prepared to take on the challenge. The post Case Study: Overcoming Challenges at Loews Atlanta Hotel appeared first on Smart Meetings.

Communications 245

Communications Communications Sustainability Preparation 245

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. The meeting room is private and dedicated to our most important stakeholders. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Smart Meetings

APRIL 10, 2023

Mentorships, transparency and white whales For meeting planners new to the industry, experience and connections are the glue that holds the universe together and ultimately provides the tools for current and future success. Everyone wants a meeting right now. We asked meeting planners whether they saw any value in their connection. “As

Meeting 236

Meeting Social Media Incentives Hospitality 236

ADMEI

DECEMBER 23, 2024

How can it be communicated most effectively? Like an architect coordinating with contractors and engineers, the DMC sources vendors, manages budgets, and ensures that all moving parts come together smoothly and effectively. They ask essential questions: What is the message of the event? What will make this event stand out?

Events 162

Events Destination Management Logistics Certification 162

Bizzaboo

JANUARY 6, 2025

Types of Conferences: A Diverse Landscape Conferences come in all shapes and sizes, each tailored to meet specific goals and engage a unique target audience. From selecting the right vendors to managing on-site operations, every detail plays a vital role in delivering a smooth and impactful conference.

Conference 105

Conference Management Automation Social Media 105

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Our audience needed the show; the industry wanted to meet,” she said.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. Forgetting To Communicate Event Changes. If you fail to communicate changes in your event whether it’s the schedule, event location or something else this can lead to surprise costs for event labor, equipment and more. Always communicate with every person involved.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

MAY 17, 2021

Here are some ways you can make attendee experience a differentiator for your next event: Communication. Every time you communicate with customers is an opportunity to create an experience, yet most of the time this critical aspect is ignored or just phoned in. It is a critical role in making the experience memorable.

Speakers 299

Speakers Social Media Sponsors Communications 299

Endless Events

JUNE 21, 2018

They need to know the strategies, evacuation procedures and communication methods that come from overseeing such a large volume of people. It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. Excellent communication comes into play here too.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. Communicate clearly with the stakeholders and event participants.

Vendor 246

Vendor Communications Communications Social Media 246

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 209

Management Destination Management Vendor Certification 209

Smart Meetings

APRIL 13, 2022

For travel managers (and meeting professionals), the job requires agility, delicate planning, awareness, intention over expenses and duty of care. GBT’s paper outlines several ways travel can reinforce this movement to revitalize connection and culture in meetings and business, further exemplifying the dynamics of business travel.

Culture 263

Culture Travel Travel Remote 263

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

Trends 313

Trends Virtual Events Platform Sponsors 313

Dana Communications

FEBRUARY 20, 2024

Mindful destinations are communicating green initiatives through their websites, offering guests eco-conscious stays they can feel good about. Also, if you’re taking steps to be socially sound and helping the community by collaborating with local vendors, let that be known too. Let your potential guests know it.

Hospitality 246

Hospitality Sustainability Retreat Vendor 246

Endless Events

APRIL 12, 2021

Those are different types of vendors,” says Brandt. “If you have vendors that are looking for targeting, online is great. The high level objectives behind exhibit booth should be to drive meetings, traffic to the website, and awareness.” You can qualify those leads before they even hit you.”

Virtual Events 317

Virtual Events Trade Show Vendor Events 317

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Additionally, let your client know what will happen next.

Proposal 196

Proposal Vendor Destination Management Contracts 196

Smart Meetings

JANUARY 3, 2023

Where we spend our event budget matters, but meeting professionals already have full-time jobs. Who has time to scour a city looking for locally made products and services from minority-owned communities? Small Business Voucher Booklets include coupons for free items from participating vendors. Meet Olga Sagan.

Vendor 225

Vendor Retail Marketing Marketing 225

ADMEI

NOVEMBER 8, 2023

Companies that meet Accredited Destination Management Company (ADMC) standards are guaranteed to be licensed, a registered business for at least 5 years, have a certified event professional (DMCP) on staff, and maintain at least three full-time employees to meet your needs as a client. How do you approach vendor relationships?

Destination Management 222

Destination Management Vendor Site Selection Entertainment 222

Smart Meetings

OCTOBER 3, 2023

Greater Miami is a top-notch destination for sustainable meetings Miami is known for its glittering beaches, dynamic culture and number of luxurious resorts. GMCVB’s website is full of resources for planners to organize the most sustainable Miami meeting or event possible. Planners] want their meetings and events sustainable.

Certification 245

Certification Sustainability Vendor Venue 245

Endless Events

MAY 19, 2020

This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!

Virtual Events 334

Virtual Events Trends Events Communications 334

Smart Meetings

JUNE 2, 2023

The two organizations have come together to make The Show as eco-friendly as possible, adhering to Questex’s Quest Zero initiative, through which the company has joined the Net Zero Carbon Event initiative, along with its vendor partners and colleagues.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Smart Meetings

MARCH 12, 2024

We asked three women at three powerhouse meetings hotels about their approach to bringing everyone along and were impressed by the passion that unites them. Read on to meet these brilliant meeting profs. Whether guests, employees, vendor partners, or friends; I do my best to show genuine hospitality.

Hospitality 246

Hospitality Retreat Vendor Logistics 246

Endless Events

JUNE 10, 2020

Far too many people think they just want to meet the attendees. Communicating With Attendees. Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Dana Communications

MARCH 20, 2023

Proactively offer preferred room rates to extend guests’ stays beyond the business trip, as well as arrange activities for travel companions to experience while meetings are happening. Offer flexible shuttle service between nearby airports and your resort or hotel – whether through an on-property fleet or third-party vendor.

Travel 246

Travel Travel Transportation Airlines 246

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. Plus, it’sits Paper feature offers document templates and meeting notes.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Endless Events

MAY 10, 2019

In both instances, there’s a high chance that franchisees will walk away feeling talked at rather than communicated with. Pre-event communication, the event itself, post-event communications, and follow-up surveys should all be impactful. You can gather this information before the meeting using simple survey tools.

Speakers 263

Speakers Rehearsal Audience Communications 263

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Read More: Lessons from a Harmonious Return to Meeting in Anaheim. We have to keep communicating to all our customers all the time to set expectations.” Value your vendor relationships.” A Mountain of Challenges. Takeaways for Planners.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Event on Ivy Tech Community College campus in Sellersburg; Photo credit: Courtney Cantor. Transitioning the Mission.

Events 244

Events Vendor Government Networking 244