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With the onset of the pandemic, organizers were forced to move quickly to online events and discovered they were reaching brand new audiences. Clear Communication with Clients and Attendees. Clear and precise communication is crucial in producing a successful event during these unpredictable times. Flexible Contract Language.
Communicate openly: Keep lines of communication open with regular check-ins and updates. Use tools like Slack or Trello to stay organized. Regulatory Compliance: Stay updated on local and international labor laws and regulations, especially those concerning freelance and gig workers.
Event strategists and destination organizations have been going out of their way to make sure safety elements are over-communicated and that safety components, like sanitization stations, are accessible at every turn. Not All Audiences Are the Same. The necessity of hybrid meetings brought many things to light.
From a focus on flexibility to communication and advocacy for the local community, these go-getters grew stronger and wiser. Following, in their own words are their stories of growing more flexible, resilient advocates for their communities who are now armed with an understanding of the importance of communication and humanity.
“You’ll see with different event technologies the General Data Protection Regulation (GDPR) requirements specifically for sharing files,” says Kyle. “We That way, the client is always touching the data themselves, and the organizer is just helping them move it to the right places. Communication Tools for Event Day.
Some of the primary upcoming concerns for event organizers will include re-organizing events with the limited timescale, adhering to strict safety guidelines to protect their guests and attendees, and discover solutions that potentially curb the spread of the virus. Will we adapt to a new way of marketing and communications?
We helped many organizations, state governments, hospitals, and others who were in need for those supplies. ” “CrowdPass exists for the event organizer and the attendee,” he explains. We keep the organizers separated from all the data, such as vaccination documentation. That’s still ongoing.”
Note that recently, Google integrated a new feature with which travelers searching for hotels will find an eco-certified badge next to the names of those meeting high standards of sustainability from organizations like Green Key or EarthCheck. They can also click on their “About” tab to discover more details about their efforts.
This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!
The EPCP teaches that preparedness is "a continuous cycle of planning, organizing, training, equipping, exercising, evaluating, and taking corrective action to ensure effective coordination during incident response.
Most of my work focuses around destination marketing organizations. A: What drove me to this was really my passion of travel and culture and cross-cultural communication. A: Cannabis and hemp are the same plant, but they are regulated differently because of the altering effects of that psychoactive molecule.
The term refers to maintaining year-round communication with your audience, building trust and loyalty along the way, as well as allowing you to easily get ideas and feedback from your community. Communications should also be strongly secured, and two-factor authentication (preferably using a physical token) is strongly encouraged.
Do you belong to any professional organizations in the industry? Participation in professional industry organizations demonstrates that the DMC is consistently acquiring industry insights and upholding its commitment to maintaining high-quality skills and services. Are they responsive communicators?
This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!
As the official destination marketing organization for Los Angeles, visitor safety is our utmost priority. Follow local regulations if you burn trash or debris. Establish a chain of command, communicate assembly points, keep a list of guests, including individuals with special needs. Prevent wildfires from starting. Plan ahead.
That leaves an opportunity for organizers of business events to help attendees find a healthier approach to work by making wellness an essential component of their event programming. Marina Bay Sands is making it easier on organizers to achieve that goal. They will gain valuable insights for better communication and problem-solving.
Your job, when dealing with risk management, is to protect your organization,” Devlin said. In the end, there is little a planner or an organization can do to prevent from being sued. For example, with data security—especially with the looming regulations of GDPR —it is best to avoid the situation all together.
A venue manager has to be cordial and approachable as well as a great communicator. Organization, flexibility, and the ability to organize your time (and budget!) Dressing up appropriately and making sure you have TSA regulations handy also helps. This creates a good environment for collaboration.
In fact, CDP is a not-for-profit organization, and in the U.K., And we’ve done this on behalf of investors and we’ve done this on behalf of purchasing organizations. So the reason why 23,000 organizations report into CDP is because they’re really reporting to their investors and they’re reporting to their customers.
Ignoring local policies and regulations Rules and regulations can vary from town to town and city to city. Event planners who fail to research local policies, regulations, and restrictions could end up paying expensive fees for violating policies. Are their venue parking regulations, or street-parking restrictions?
In June, professional congress organizer AIM Group International published its first Sustainability Report, taking into account its activities in 2023. The report identifies the most relevant sustainability issues facing the organization as well as shares AIM’s sustainability goals and values with internal and external stakeholders. “We
Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. Conference Confidence.
Although event planners, designers, and organizers build the outline for an event, vendors help bring it to life; they are the people and companies that make your event stand out. They work with the event planner or organizing team to formulate a clear understanding of their vision. city or county regulators). Decorators.
said Tommy Goodwin, FASAE, CAE, PMP, CMP, vice president of the Exhibitions and Conferences Alliance, applauding both the Federal Trade Commission for finalizing an anti-impersonation fraud rule and the many business event industry organizations that advocated for it.
Online registration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports.
For neurodivergent people to excel within an organization, though, their learning styles and interactive abilities must be accounted for in meetings. UDL is an approach to curriculum design that can help organizations customize content delivery to everyone, regardless of ability, disability, age, gender, or cultural and linguistic background.
For instance, planners could make it known to the convention and visitors bureau in a host destination that the issue is important to their organization, and that such hospitality training is expected by their executive stakeholders. In fact, New York isn’t the first state to pass this kind of regulation.
And soon, a new year will bring even more new tools, tactics, and technologies that will enable us to better reach and communicate with our trade-show and conference audience and participants. Event marketers should prioritize year-round campaigns to gather engaged first-party data, protecting themselves from evolving cookie regulations.
said Tommy Goodwin, FASAE, CAE, PMP, CMP, vice president of the Exhibitions and Conferences Alliance, applauding both the Federal Trade Commission for finalizing an anti-impersonation fraud rule and the many business event industry organizations that advocated for it.
Meeting automation can do wonders for any business in terms of organization. How careful you can be with the data of the customer and how you maintain privacy and not violate any regulations are all constantly evolving. There are quite a few things to tap into when it comes to the world of automation. There’s GDPR in Europe.
Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. This diversity allows organizers to choose the solution that best aligns with their unique circumstances and objectives. Gathering attendee feedback is essential for improving future events.
As COVID-19 vaccines are slowly rolled out and organizations start to plan for the return of in-person events, meeting professionals should consider protocols needed for in-person events to resume safely, including rigorous plans to prevent, detect and respond to potential outbreaks. Assessing the Risk of Your In-Person Event.
Organized by NACE, the National Association for Catering and Events, the CPCE Certification is a nationally recognized event planner course meant to provide organizers with the opportunity to be recognized as an expert in the catering, hospitality, and events industry. Learn more: ILEA 3. Learn more: CGMP 5.
This is true of hotels, convention centers, event organizers, technology companies, etc. GDPR and Data Privacy Regulations Different regions and implementations have different requirements. Otherwise, they are exposing themselves to liabilities. A legal review takes place before starting to use a new service in this manner.
These organizations exist to provide factual and thoughtful guidance and connections to tourists and meeting professionals. Serving as the strategist and decision-maker for safety regulations is overwhelming. Additionally, they have the most up-to-date details from government agencies, health ministries, and hospital systems.
As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. Communicate Changes As They Happen. If plans change, communication is critical.
Organized by NACE, the National Association for Catering and Events, the CPCE Certification is a nationally recognized program meant to provide organizers with the opportunity to be recognized as an expert in the catering, hospitality and events industry. CPCE: Certified Professional in Catering and Events.
And if you’re a leader on any level, what happened that Saturday afternoon offers valuable lessons for your organization. High-performing organizations likewise build that culture through leadership, accountability, clear expectations, and practices like a regular cadence of team building and professional development training.
Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. This diversity allows organizers to choose the solution that best aligns with their unique circumstances and objectives. Gathering attendee feedback is essential for improving future events.
Employee recognition software is a system of technology that makes it possible for you to regulate how satisfied your employees are at their jobs. It also helps you monitor the relationships between your employees with the same purpose and efficiency that you regulate your sales goals and project deadlines.
Whether you’re a professional event planner with decades of experience or an average Joe learning how to throw a Halloween party for the first time, successful event execution requires getting organized, staying cool under pressure, and keeping track of each party-related task on your to-do list.
In this Safe Travels blog, Ashley provides the insights she gathered as she organized this safe meeting for event industry leaders: As event planners, we are tasked with the enormous responsibility of ensuring our attendees’ safety. This is an opportunity to dazzle them with helpful pre-event communications.
involves navigating a complex web of compliance regulations, visa requirements, and logistical hurdles. These regulations often appear suddenly, catching planners off guard. involves navigating a complex web of compliance regulations, visa requirements, and logistical hurdles.
Look for something with: Vendor communication channels Project management functionality Payroll and contract management tools Compatibility with your existing systems Database creation capabilities. The most important vendor management best practice is to keep the lines of communication active, honest, and specific.
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