Smart Meetings

FEBRUARY 3, 2023

Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? In addition, forming solid relationships with your venue hosts and maintaining good communication with them will benefit you if an emergency arises and you need to make changes on short notice.

Attendee 246

Attendee Meeting Speakers Communications 246

Stova

AUGUST 4, 2021

The word of the day is preparation. If the past year has taught us anything, the power of preparation is one lesson that should not be overlooked. Clear, effective, and comprehensive pre-event communication is more important than ever, especially now in the midst of evolving situations.

Communications 105

Communications Communications Planner Preparation 105

Smart Meetings

JANUARY 10, 2024

What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can. Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. A second storm is predicted to move across the U.S.

Meeting 264

Meeting Preparation Vendor Transportation 264

Endless Events

AUGUST 19, 2021

However, the odds are there will be a few bumps along the way, no matter how prepared you are. If you have an effective crisis communication plan and a COVID-compliance strategy , attendees will be much more forgiving. To sum up, the underlying message is to always be prepared. Strategize a plan B in advance.

Preparation 296

Preparation Training Events Vendor 296

MeetingsNet

NOVEMBER 29, 2020

And because they are viewed on screen, your nonverbal communication is just as important as the message you prepare. But as his research shows, spoken words, tone, and body language account for 7%, 38%, and 55% of what we’re communicating to other people. Consistent, engaged eye contact is essential to communicating.

Communications 122

Communications Communications Meeting Audience 122

Smart Meetings

AUGUST 25, 2023

Based on my 20 years of experience working in the events world, here are a few things we need from planners at the beginning of a partnership to enable trust, honesty and open communication for a fruitful and successful event. Be Transparent with Your Budget On that note, come prepared with a budget.

Planner 246

Planner Venue Meeting Communications 246

Smart Meetings

JANUARY 9, 2025

Stay up to date on the fires movements and be prepared to evacuate. If they do not have power, limit your communication to a need-to-know basis to conserve phone battery and battery banks. Red flag warnings have been extended for Los Angeles County. If possible, keep in touch over text rather than calls.

Banking 130

Banking Publishing Location Preparation 130

Smart Meetings

SEPTEMBER 29, 2023

As she prepared to graduate, she took on a role as a marketing coordinator at a major healthcare company. To manage the team communication necessary to execute a great event, Dolecki develops a staff playbook. This preparation falls in line with her favorite quote, by Chicago architect Daniel Burnham: “Make no little plans.

Certification 246

Certification Preparation Sponsors Education 246

Endless Events

APRIL 1, 2022

Finding, pitching, and keeping event sponsors is not a gamble – it’s a process that event planners need to carefully prepare for. And vice versa – event planners should prepare questions for sponsors too and assess whether they fit their ideal sponsor persona. . Communication is key. Source: Sponseasy.

Sponsors 296

Sponsors Proposal Events Preparation 296

Endless Events

AUGUST 4, 2022

Cross-training is preparation so people have other skill sets and can help in more than one area.” Communicating your Value and Talking to C Level. You can help keep your team intact by communicating your value to the C-Suite people making decisions. “This is a pre-active thing to do,” says Will.

Events 334

Events Training Communications Communications 334

Endless Events

AUGUST 31, 2018

This could leave a bad taste in the mouth of your would-be attendees unless you manage the communications right. The Different Remote Communication Styles to Use. There are many situations wherein remote communication applies. You can either communicate just by stating the facts, or by coming up with a more human approach.

Certification 212

Certification Virtual Events Event Planning Trade Show 212

Smart Meetings

AUGUST 20, 2024

Read More : Elevate the ‘Video’ in Your Event Video Production Strategy Communicate your needs and goals clearly and consider adding an AV representative to your next conference call, as that person can likely bring an important perspective to your planning process.

Contracts 246

Contracts Contracts Rehearsal Vendor 246

Endless Events

MAY 19, 2020

This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!

Virtual Events 334

Virtual Events Trends Events Communications 334

Smart Meetings

FEBRUARY 23, 2023

As leaders, it’s our job to ensure our teams feel motivated and prepared to achieve ambitious goals. Be prepared to interpret data and respond. Embrace always being in pursuit of making things better by valuing candid communication, getting comfortable experimenting and nurturing change with strategy.

Organization 288

Organization Audience Preparation Planner 288

Endless Events

APRIL 30, 2021

How will food preparation work? It’s funneling all your content, communication, and it’s the primary tool to figure out your ROI. And it’s extremely important that your venue supports you in ensuring that all guidelines are met and everyone involved is protected. What’s the capacity? Technology.

Venue 358

Venue Events Audience Technology 358

Smart Meetings

JUNE 21, 2023

VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both. At Moscone Center in San Francisco in 2023 , plans called for a four-day build-out to prepare the stage.

Logistics 314

Logistics Vendor Education Trade Show 314

Endless Events

JUNE 19, 2020

So that means that both preparing your virtual event speakers and being the one who does the speaking entails quite a bit of preparation and a series of best practices that wouldn’t apply to in-person events. 2 Prepare Your Background. Hopefully, your standards are very high. It goes wonderfully with a cup of tea! #2

Virtual Events 352

Virtual Events Speakers Rehearsal Events 352

Endless Events

APRIL 12, 2019

Forgetting To Communicate Event Changes. If you fail to communicate changes in your event whether it’s the schedule, event location or something else this can lead to surprise costs for event labor, equipment and more. Always communicate with every person involved. This mistake can create a huge blow to your budget! Conclusion.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Endless Events

APRIL 6, 2018

The term refers to maintaining year-round communication with your audience, building trust and loyalty along the way, as well as allowing you to easily get ideas and feedback from your community. Communications should also be strongly secured, and two-factor authentication (preferably using a physical token) is strongly encouraged.

Conference 260

Conference Event Apps Booking Audience 260

Traveler's Q

JUNE 29, 2023

This would be so that they can come prepared and avoid any potential legal issues. The team ensures that all guests receive clear communication about their transportation schedules and are accompanied by a representative upon arrival. The organizer should establish communication channels and protocols beforehand.

Destination Management 246

Destination Management Management Travel Agent Transportation 246

Smart Meetings

MAY 3, 2022

In Tuesday’s webinar, Peckinpaugh addressed how to be a competitive and clued-in recruiter and leader, how to prepare the next generation for meetings and how to prepare the industry for the next generation of talent. Now, industry leaders are opening doors to encourage, engage with and invest in new faces in meetings and hospitality.

Meeting 264

Meeting Prospect Training Preparation 264

Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. None of these events can come together without constant communication. “We Horan says, “I love what I do.

Certification 246

Certification Preparation Sports Speakers 246

The MICE Blog

MARCH 27, 2025

After the main contact left the DMC, communication was initially bumpy, leaving the organization without a Saturday evening venue. Through this reorientation of the program, AER encouraged active participation and engagement from its members and ensured that the event was both informative and inspiring.

Conference 130

Conference Sustainability Tourism Tourism 130

The MICE Blog

JANUARY 15, 2024

Over 80 students fill positions in marketing, communications, PR, legal, finance, administration, content, brands and so on and work on this event almost full time and voluntarily, for which they receive study credits. This role plays a vital part in coordinating communication among all teams. I travelled to St.

Conference 264

Conference Advertising Speakers Communications 264

Motivation Excellence

JULY 18, 2023

It was the first time I had traveled alone and had to rely on myself for everything, including communicating solely in Chinese! When you have to get in front of people to speak, are there any things you definitely do to prepare? So, for a choral performance or public speaking, for me, preparation is key.

Rehearsal 246

Rehearsal Social Media Preparation Booking 246

Endless Events

SEPTEMBER 27, 2019

Because if something goes wrong, you want to make sure they are able to communicate with their loved ones. There is so much more to learn from Lori, check out her certificate course it is packed with six hours of information to have you prepared, Emergency Preparedness for Meetings & Events. Crisis Communications For Events.

Communications 199

Communications Communications Certification Events 199

Endless Events

NOVEMBER 15, 2019

This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!

Trends 314

Trends Events Communications Communications 314

Smart Meetings

MARCH 21, 2025

By offering a surprise perk, you communicate empathy for their needs and create a moment of stress relief. Consider this: A planner arrives at your hotel for a site visit, and youve prepared a personalized gift waiting for them in their room. It could be something as simple as their favorite snacks or a handwritten thank-you note.

Booking 130

Booking Retreat Planner Banking 130

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. Excellent communication comes into play here too. Determine how you will be communicating with them on the day.

Vendor 265

Vendor Events Planner Certification 265

Smart Meetings

JULY 24, 2023

The team may want to identify an alternate site and develop backups for critical systems, emergency response plans, crisis communication protocols and recovery strategies that are tailored to each individual risk. Communicate clearly with the stakeholders and event participants.

Vendor 246

Vendor Social Media Communications Communications 246

Smart Meetings

JULY 12, 2023

McCowan refers to “meeting cycles” where there is preparation, an agenda, and a format. “AI Looking at Language Language is important in everyday moments but is becomes even more important if meeting planners are utilizing AI to deal with customer service communications.

Meeting 245

Meeting Proposal Technology Technology 245

Smart Meetings

JANUARY 1, 2019

Smart Meetings contacted Sharlet Brennan, a content marketing consultant and president of Brennan Communications, for tips on how to leverage all that traffic for events. Language, literacy and small attention spans are huge barriers to overcome when it comes to global communication, pushing many internet users into video and audio formats.

Social Media 279

Social Media Media Consulting Sponsors 279

Endless Events

MAY 30, 2018

They will discuss what you need to know to be prepared for an alternative event venue. Some of the challenges we face with alternative venues is that sometimes floor plans are not that good, some of the internal communications are not professional enough.@Babs_Nijdam Why venue walkthroughs are so important. This is all for you!

Venue 239

Venue Events Trends Preparation 239

Smart Meetings

NOVEMBER 15, 2022

In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. Vicki Lester, head of intermediary marketing for Columbia Threadneedle Investments, echoed the importance of frank communication. By the Numbers. Jeff Calmus.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Smart Meetings

JUNE 27, 2022

To account for the diversity of habits, personalities and wants, American Express Global Business Travel (Amex GBT) put together a list of the most common “personas” and provided suggestions on how to make every type of attendee feel comfortable, included, engaged and prepared during your event. In-person Events. Main Takeaways.

Attendee 231

Attendee Virtual Events Speakers Events 231

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. But what do you do when something unexpected threatens the flawless experience you’ve worked so hard to create?

Government 239

Government Trade Show Rehearsal Planner 239

Endless Events

JUNE 29, 2020

Will we adapt to a new way of marketing and communications? Customize communication. Cater to the audience in ways that might help them feel confident about themselves, learn a new skill to upskill their resume, or even help them prepare themselves for new opportunities. . And will virtual events be the new normal?

Advertising 327

Advertising Events Technology Technology 327