Smart Meetings

SEPTEMBER 12, 2024

Navigating Emergencies This break left venues, hotels and businesses around the city without water and under boil water advisories. Fortunately, Loews Atlanta’s access to water was never shut off or minimized, as it was miles away from the main break.

Communications 245

Communications Communications Sustainability Preparation 245

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

Techsytalk

JULY 25, 2016

Check out a recent post I shared on EliteMeetings.com : Event planners and venues. Venues and event planners. Venues are one of the first things that event planners look to secure when we are hosting an event. Because venues are getting so many RFPs, the delay in response time is simply too long. The two go hand-in-hand.

Planner 167

Planner Venue Website Events 167

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. Team Communication.

Production 282

Production Management B2B Meeting 282

Endless Events

MAY 19, 2020

This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. The expanded venue was a hit with attendees. Vendors said they were just happy they could be there. That requires working closely with the venue and the destination to understand what is required. All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Endless Events

JUNE 21, 2018

They need to know the strategies, evacuation procedures and communication methods that come from overseeing such a large volume of people. When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. Excellent communication comes into play here too.

Vendor 265

Vendor Events Planner Certification 265

Dana Communications

FEBRUARY 20, 2024

Mindful destinations are communicating green initiatives through their websites, offering guests eco-conscious stays they can feel good about. Also, if you’re taking steps to be socially sound and helping the community by collaborating with local vendors, let that be known too. Let your potential guests know it.

Hospitality 246

Hospitality Sustainability Retreat Vendor 246

Endless Events

SEPTEMBER 8, 2022

Communicate Your Commitment to Sustainability. Check with your venue to ensure enough water refill stations for everyone’s needs. For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. Sustainability doesn’t have to be complicated or expensive, either. Get a Reusable Stage Setup.

Sustainability 334

Sustainability Virtual Events Events Vendor 334

Endless Events

NOVEMBER 15, 2019

This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. Strategic Crisis Communications . Everyone at events as a role to play when it comes to crisis communications. And they are right!

Trends 314

Trends Events Communications Communications 314

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. Are there any areas of the event venue prone to flooding? Can attendees come to the venue or should they stay where they are? How does transportation need to be arranged? How does transportation need to be arranged?

Meeting 264

Meeting Preparation Vendor Transportation 264

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Social Media 246

Smart Meetings

OCTOBER 3, 2023

Green Miami Hotels and Venues Greater Miami boasts a number of LEED-certified healthy, efficient and cost-saving hotels. Their free option offers guidelines, a sustainable gatherings program guide and a preferred vendors list. They don’t have the time or resources, so they’re looking to the vendor to do it for them.

Certification 245

Certification Sustainability Vendor Venue 245

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Are they responsive communicators?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Smart Meetings

MAY 31, 2022

Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Endless Events

JUNE 8, 2019

The city, the venue, the rooms, everything should be clear as water. Zoom or Skype are great options, but then again, pay attention to the WiFi capacity of the venue. They usually have to be at the venue at 5 AM to set up everything and then load out. All in all, the most important thing is communication.

Vendor 254

Vendor Insurance Speakers Venue 254

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Smart Meetings

DECEMBER 27, 2021

This year may see fewer people wandering the venue halls Las Vegas Convention Center , but promoters are confident that the show will go on, with some pandemic tweaks. Vendors will host virtual experiences to familiarize participants with their products, and some companies still plan to be on site.

Meeting 264

Meeting Sponsors Travel Safety Retail 264

Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

Venue 321

Venue Contracts Contracts Conference 321

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! You want to make sure you are still happy with the vendor’s services and getting what you deserve.

Vendor 204

Vendor Contracts Contracts Venue 204

Dana Communications

DECEMBER 5, 2023

Sliding further down the funnel, you’ll also want to build bonds with nearby host venues, area colleges and universities (think of all the multi-day visitors for residence hall move-ins, parents’ weekends and graduations!) Being named a preferred vendor for overnight accommodations can really boost your bottom line.

Travel 246

Travel Travel Events Advertising 246

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

JUNE 2, 2023

The two organizations have come together to make The Show as eco-friendly as possible, adhering to Questex’s Quest Zero initiative, through which the company has joined the Net Zero Carbon Event initiative, along with its vendor partners and colleagues.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Smart Meetings

JUNE 15, 2024

Read More: What to Expect at Cvent Connect in San Antonio Attendees experienced the culture with a “Neon Rodeo” at Smoke Skybar, indoor-outdoor venue featuring BBQ, beer and live music, and Lone Star Jam at The Espee live entertainment venue a block from San Antonio’s Pearl restaurant and brewery district.

Registration 264

Registration Meeting Proposal Trade Show 264

Smart Meetings

APRIL 13, 2022

GBT suggested focusing on building internal team relationships at off-sites and within off-site programming, and having an active company communication channel that markets travel programming effectively. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On

Culture 263

Culture Travel Travel Remote 263

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. This is your event, and you’re at the forefront of it!

Events 308

Events Vendor Technology Technology 308

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. We have to keep communicating to all our customers all the time to set expectations.” Value your vendor relationships.” As a North Carolina-based company, TSEC has a limited pool of venues and services to draw from.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

ADMEI

JANUARY 17, 2024

Resources Looking for the perfect vendor for an upcoming event? Destination Management Companies offer the perfect balance to that big picture, as they typically specialize in details — from specific venues and vendors to transportation logistics and unique activities. Need advice for a transportation hiccup?

Organization 231

Organization Destination Management Logistics Transportation 231

Motivation Excellence

JANUARY 8, 2020

When putting together a major event, communication is key. One area where communication can fail, especially for clients, is understanding the difference between event management and event planning. However, it leads to communication issues when job titles aren’t clearly understood. The confusion is understandable.

Event Planning 130

Event Planning Management Vendor Events 130

Endless Events

SEPTEMBER 12, 2018

When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Ask them whether it’s possible and be prepared that they may have fees involved if you do use third-party vendors. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

NOVEMBER 2, 2018

In 2015, the top entrants in the awards included mostly apps, allowing for easier networking, real-time communication or streamlined translation. Event Tech Tribe –group marketing of cloud-based event tech products, including an appointment management system and a venue sourcing site. Spacebase –a direct booking site for unique venues.

Management 185

Management Booking Technology Technology 185

Endless Events

JUNE 22, 2018

How to Excel at Venue Management. Venue management isn’t only about having a good eye for space and logistics. A venue manager has to be cordial and approachable as well as a great communicator. Make sure you are meeting not just the 'what' but also the 'why' of your trade show. Click To Tweet.

Trade Show 218

Trade Show Promotion Social Media Venue 218

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! 29 to Oct 1. Hargrove, however, was prepared with a swift response.

Government 239

Government Trade Show Rehearsal Planner 239

Social Tables

APRIL 20, 2023

Pay attention to your business trends, such as changes in ticket sales or community support, to catch potential issues or identify repeating concerns. Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. 17 common event planning mistakes and how to fix them 1.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

APRIL 10, 2023

Many organizations want to host conferences at expensive venues but do not want to pay the price or are unaware of how expensive hotel venues and banquet food are,” Pappas said. On the other hand, many hotels, venues and vendors that we have worked with are understaffed as a result of the pandemic,” said Ramos. “We

Meeting 236

Meeting Social Media Incentives Planner 236

Endless Events

DECEMBER 4, 2018

If you are considering adding workshops to your events, keep in mind to choose the appropriate venue that allows people to move freely to facilitate interaction. Of course, the venue itself can make or break a bleisure event. Various channels of communication, from in-person chats to SMS, can also be used. Data Encryption.

Trends 335

Trends Events Sustainability Sponsors 335