ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Are they responsive communicators?

Destination Management 220

Destination Management Vendor Site Selection Entertainment 220

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Events 246

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Select your venue, virtual platform, and major vendors. After your set your goals and know your event’s vision, your venue should be one of your first selections to secure your event dates. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

JANUARY 22, 2024

You can take a photorealistic, accurately scaled venue space and lay it out in any configuration to see it in different lights and look at different layers—electricity, guestlist, catering, AV production, anything—and show infinite possibilities using a digital twin,” said Prismm CEO Yaron Lipshitz. Now it is unified,” Lipshitz said.

Technology 242

Technology Technology Event Planning Platform 242

Social Tables

APRIL 20, 2023

Pay attention to your business trends, such as changes in ticket sales or community support, to catch potential issues or identify repeating concerns. Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. 17 common event planning mistakes and how to fix them 1.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. The expanded venue was a hit with attendees. Vendors said they were just happy they could be there. That requires working closely with the venue and the destination to understand what is required. All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

FEBRUARY 14, 2023

Avoid similar dramas by being clear on dress codes in your advance communications so they can pack appropriately. If jackets are required at a dining venue, don’t assume participants will intuit that. One major plot point in rom-coms is when the hero or heroine comes to an event or a party woefully mis-dressed. Be a great matchmaker.

Planner 246

Planner Meeting Vendor Venue 246

ADMEI

JANUARY 17, 2024

Resources Looking for the perfect vendor for an upcoming event? Destination Management Companies offer the perfect balance to that big picture, as they typically specialize in details — from specific venues and vendors to transportation logistics and unique activities. Need advice for a transportation hiccup?

Organization 222

Organization Destination Management Transportation Logistics 222

Dana Communications

DECEMBER 5, 2023

Sliding further down the funnel, you’ll also want to build bonds with nearby host venues, area colleges and universities (think of all the multi-day visitors for residence hall move-ins, parents’ weekends and graduations!) Being named a preferred vendor for overnight accommodations can really boost your bottom line.

Travel 218

Travel Travel Events Advertising 218

Motivation Excellence

JANUARY 8, 2020

When putting together a major event, communication is key. One area where communication can fail, especially for clients, is understanding the difference between event management and event planning. However, it leads to communication issues when job titles aren’t clearly understood. The confusion is understandable.

Event Planning 130

Event Planning Management Vendor Events 130

MeetingsNet

FEBRUARY 8, 2024

They can be tailored to your groups to better assess the experience of attendees, speakers, and vendors. Below are 29 sample questions you could ask your attendees, speakers, or vendors. Open ended) Sample Questions for Speakers/Presenters/Vendors • How would you rate your overall event experience?

Vendor 111

Vendor Event Apps Speakers Events 111

Smart Meetings

MAY 31, 2022

Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Techsytalk

JULY 25, 2016

Check out a recent post I shared on EliteMeetings.com : Event planners and venues. Venues and event planners. Venues are one of the first things that event planners look to secure when we are hosting an event. Because venues are getting so many RFPs, the delay in response time is simply too long. The two go hand-in-hand.

Planner 167

Planner Venue Website Events 167

Traveler's Q

FEBRUARY 8, 2024

Consider these ideas: The Venue The wedding venue is perhaps the most important aspect of a luxury wedding. When choosing a venue, consider factors such as the ambiance, location, size, and amenities. Opt for elegant and sophisticated venues that leave an unforgettable impression on your guests.

Vendor 130

Vendor Trends Venue Banking 130

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. They will also help negotiate out any unnecessary venue fees.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Clear Communication Budgets are not just internal tools; they are communication devices.

Vendor 117

Vendor Events Venue Entertainment 117

Smart Meetings

DECEMBER 27, 2021

This year may see fewer people wandering the venue halls Las Vegas Convention Center , but promoters are confident that the show will go on, with some pandemic tweaks. Vendors will host virtual experiences to familiarize participants with their products, and some companies still plan to be on site.

Meeting 264

Meeting Sponsors Travel Safety Retail 264

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. Team Communication.

Production 282

Production Management B2B Meeting 282

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! 29 to Oct 1. Hargrove, however, was prepared with a swift response.

Government 239

Government Trade Show Planner Rehearsal 239

Social Tables

OCTOBER 17, 2017

The irony is, even with so many productivity tools for every task out there, collaboration in event planning still involves email communication. We’re touching base with everyone including our teams, clients, venue managers, and vendors. That’s what effective email communication is all about. Click To Tweet.

Communications 84

Communications Communications Event Planning Events 84

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. We have to keep communicating to all our customers all the time to set expectations.” Value your vendor relationships.” As a North Carolina-based company, TSEC has a limited pool of venues and services to draw from.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

Traveler's Q

FEBRUARY 14, 2024

Make sure to account for travel time and any additional logistics, such as guest transportation and vendor setup. Start by considering the venue’s layout and decor, ensuring that all elements complement one another. The Ceremony Details The ceremony is undoubtedly the main event.

Rehearsal 130

Rehearsal Logistics Transportation Vendor 130

Smart Meetings

APRIL 10, 2023

Many organizations want to host conferences at expensive venues but do not want to pay the price or are unaware of how expensive hotel venues and banquet food are,” Pappas said. On the other hand, many hotels, venues and vendors that we have worked with are understaffed as a result of the pandemic,” said Ramos. “We

Meeting 236

Meeting Social Media Incentives Planner 236

Smart Meetings

APRIL 13, 2022

GBT suggested focusing on building internal team relationships at off-sites and within off-site programming, and having an active company communication channel that markets travel programming effectively. Expanding vendor deals to utilize spa facilities, wellness-based accommodation and better team training are good places to start. “On

Culture 263

Culture Travel Travel Remote 263

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Poor Venue Choice The choice of venue can make or break an event. Prevention strategy: Select a venue that aligns with the event’s objectives and audience size.

Logistics 103

Logistics Events Advertising Event Planning 103

Endless Events

JUNE 21, 2018

They need to know the strategies, evacuation procedures and communication methods that come from overseeing such a large volume of people. When you’re planning a safe event, you probably think in terms of how many people you can comfortably fit in the venue. Excellent communication comes into play here too.

Vendor 265

Vendor Events Planner Insurance 265

Traveler's Q

NOVEMBER 2, 2023

With features such as event agendas, venue maps, speaker bios, and attendee networking, mobile apps enhance the overall event experience. By utilizing event presentation software and taking the time to design effective slides, organizers can better communicate their message to the audience.

Event Technology 130

Event Technology Technology Technology Social Media 130

InEvent

DECEMBER 6, 2023

You’ll have to coordinate with your clients while communicating with vendors and venue coordinators. Planning a successful event requires many considerations. It’s also essential to keep track of event accessibility details so attendee accommodation doesn’t get lost in the rewarding chaos.

Vendor 52

Vendor Events Communications Communications 52

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. Venue internet service. Make sure the venue has reliable and fast internet. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Convene by PCMA

MAY 13, 2024

It shares the story of the vendor relationship and how you can work together to make better decisions. We live in a time of uncertainty and protests, weather events, and communication challenges are prevalent in our day-to-day planning. Create a list of local women- and minority-owned businesses, or host pop-up shops in your venue.

Planner 98

Planner Events Audience Communications 98

Unique World Global Destinations

JULY 22, 2024

Understanding your goals will guide every decision you make, from choosing a venue to selecting activities and speakers. We further break down your budget into categories such as venue, catering, entertainment, transportation, and marketing and completely manage the event at our end. What do you hope to achieve?

Social Media 52

Social Media Seminar Events Financial Services 52

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Avoid the use of the word “all” in place of “any” when referring to obligations or commitments you made with the venue. “If Post-Covid Contract Solutions.”.

Contracts 195

Contracts Contracts Insurance Government 195

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend. Conference Confidence. Attendee Insights.

Incentives 130

Incentives Travel Travel Meeting 130

Blue Spark Event Design

MAY 3, 2022

Communication with the venue, hotel or event space is critical for any successful event, especially when installing custom décor. we can more effectively communicate how we’ll bring in each element and where it will be placed. we can more effectively communicate how we’ll bring in each element and where it will be placed.

Event Design 52

Event Design Vendor Communications Communications 52