Endless Events

FEBRUARY 7, 2019

Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers. The program can help event planners find the perfect vendors in their area. Image via Social Tables.

Planner 396

Planner Management Automation Events 396

Endless Events

OCTOBER 24, 2018

Well, nowadays, 2018, we’re seeing a really extremely common trend, and I was just at a conference literally this last weekend and people were asking me this exact same question that hotels are now saying if you don’t use our hotel AV, now there will be $30,000 for hotel WIFI. Test the WIFI Before the Conference.

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

Endless Events

OCTOBER 12, 2018

A live stream focused on giving people the same experience remotely as they would have at a professional event is going to be much different from a live stream that simply acts as a way to spread the brand’s message by showing potential customers what’s happening during a specific conference session. Find a Vendor. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Transportation is included for all participants.”

Proposal 201

Proposal Vendor Destination Management Contracts 201

Endless Events

FEBRUARY 25, 2019

We were just talking with a bunch of those guys up in Edmonton for the Go West Conference. And not necessarily little properties but properties all over the place that have one vendor doing it. But there’s obviously still the ability right now at least for you to bring a third party vendor in. Will Curran: Totally.

Contracts 249

Contracts Contracts Events Planner 249

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. As an event planner, you’re juggling a dozen or more balls. Is totally free.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. And the same way that I hope as well that any vendor would also want to keep my company in check. “I mean, we sit at all of these conferences. And I don’t think it’s just price.

Vendor 271

Vendor Contracts Contracts Website 271

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. So let’s say, for example, you have a digital marketing conference. This will allow the vendors to speak to each other, alleviating you of playing the middle-man.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. This is probably my number one asked question whenever I’m at conferences. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue.

Contracts 199

Contracts Contracts Venue Rehearsal 199

Bizzaboo

MARCH 4, 2020

Should screening reveal an elevated risk for an attendee, the person will be isolated immediately to prevent exposure to conference participants. The RSA Conference—a gathering of thousands of cybersecurity professionals that wrapped up at the end of February—kept a running list of updates leading up to and after the event.

Conference 128

Conference Speakers Vendor Registration 128

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles. 18-20 this year.

Preparation 246

Preparation Online Contracts Contracts 246

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. I only need it from this date to this date, because that’s when the actual conferences.”

Venue 321

Venue Contracts Contracts Conference 321

Smart Meetings

JUNE 28, 2024

MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 If you can contract far enough in advance, you can secure better rates before supply is squeezed. percent between 2024 and 2030, according to Grand View Research, and the European market is on a similar track.

Incentives 187

Incentives Contracts Contracts Vendor 187

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. Your platform technology might have built in a lot of labor hours to help build out your conference. I think this transparency is important because your vendors are experts too. No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Budget & Supplier Management DMCs have established relationships with local vendors and can often negotiate better rates than going direct.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Bizzaboo

SEPTEMBER 1, 2023

According to Bizzabo’s 2023 The state of in-person conferences report, venue selection is one of the top three major pain points for event organizers, and 64.6% of attendees said conference venues can make or break their experience. Does the venue have any partnerships with environmentally responsible organizations or vendors?

Venue 93

Venue Booking Conference Vendor 93

Motivation Excellence

JANUARY 8, 2020

This might include tasks such as: Coming up with ideas for the event’s theme Deciding on a color scheme and designing invitations Working with the client to create a budget Locating the best venue Planning the event’s entertainment Finding a caterer and deciding on a menu Negotiating contracts with hotels and vendors.

Event Planning 130

Event Planning Management Vendor Events 130

Endless Events

FEBRUARY 6, 2019

.” You can’t really expect that, but if they want to do that, that’s a great partner, that’s a great relationship, and that’s someone who you wanna keep a hold of as you move on as a vendor. Don’t Force Us to Understaff. Moving onto the next one. All right, don’t force us to understaff.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. Make sure you understand the AV contract. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Get quotes from multiple AV vendors. Also, ask for different options at various price points. Want more?

Vendor 121

Vendor Events Contracts Contracts 121

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Smart Meetings

JULY 7, 2021

Conference Confidence. Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Incentives 130

Incentives Travel Travel Prospect 130

Convene by PCMA

MARCH 6, 2023

Event Planner Stressors For an association’s senior leadership team, annual conference revenue generation is more of a priority than ever before, and it’s natural for planners to feel overwhelmed and as if your job is on the line. Exhibitors are being more selective about the conferences they will support. Vendors to the Rescue?

Panel 111

Panel Planner Contracts Contracts 111

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% of organizers say their event management software played a major role in the success of their most recent conference ( Bizzabo , 2023) 62.9% Here are some telling statistics about event tech: 68.9%

Management 98

Management Registration Vendor Event Apps 98

MeetingsNet

MARCH 1, 2024

It’s tough to imagine a meeting that might run more smoothly than the Event Services Professionals Association’s annual conference, the most recent edition of which took place in late January in Indianapolis. And if I am not very familiar with a certain venue or vendor, someone else on our team will be.

Planner 97

Planner Contracts Contracts Vendor 97

Social Tables

APRIL 20, 2023

Are there other events, conferences, or retreats taking place? Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Will the area be busy in general due to holiday travel?

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

AUGUST 13, 2021

Over the next year or so, conference organizers will need to define their responsibilities for duty of care when it comes to their events. Over the next year or so, conference organizers will need to define their responsibilities for duty of care, as well as what is expected of those who choose to attend your conference in person.

Planner 105

Planner Publishing Communications Communications 105

Endless Events

MARCH 13, 2019

If you absolutely have to do it over the phone because the AV doesn’t have the ability to do a video conference or be able to it in person because you’re in another state, phone is fine, but doing video allows you see their reactions, allows you see what they’re like in person, see how they react to certain questions you have.

Consulting 240

Consulting Events Culture Conference 240

Social Tables

OCTOBER 5, 2022

Finding the perfect event venue may simply require rearranging your patio furniture or reserving a conference room at work. If you’re not sure where to start, research traditional event venues nearby, such as conference centers, hotels, and community centers. Step 6: Book event vendors, suppliers, and on-site entertainment.

Vendor 29

Vendor Venue Entertainment Booking 29

Convene by PCMA

OCTOBER 7, 2021

Mia Monroe has been an event planner and producer for more than 20 years, and her experience runs the gamut from “small, intimate dinners to large-scale, multi-day conferences, citywide concerts, festivals, and all the stuff in between,” Monroe told Convene. “I “To me, it’s a great change for our industry.”. I have a passion for events.

Virtual Events 111

Virtual Events Remote Contracts Contracts 111

Convene by PCMA

AUGUST 25, 2021

Not surprisingly, the achievement most often cited by participants was their ability to shift to virtual events — from remote classes to large conferences to international trade shows. VIRTUAL CONFERENCES. Building virtual conferences, trade shows, other events. (23 Turning our in-person users conference virtual.

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

Convene by PCMA

JULY 27, 2022

To best prepare you, here are seven kinds of curveballs we’ve seen thrown at event organizers of large conferences in 2022 — and how to deal with them. The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Short-staffed. Space Conflicts.

Organization 105

Organization Rehearsal Preparation Events 105

Eventtia

NOVEMBER 10, 2023

These events may include workshops, seminars, local conferences, or regional product launches. Large Conferences or Multi-Day Events In contrast, if you frequently host large conferences or multi-day product events, the software must be equipped to handle the complexity and volume associated with these types of gatherings.

Management 117

Management Registration Vendor Proposal 117

Blue Spark Event Design

JUNE 7, 2021

When it comes to producing meetings or conferences, we find this to be extremely applicable. Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Need Help Being Everywhere at Once for Your Next Conference?

Management 52

Management Conference Rehearsal Vendor 52