Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

MeetingPool

MAY 17, 2022

Contracts, company accounts, sensitive documentsThe results seem to be strongly tied to the fact that everyone’s sending and receiving secure documents remotely, more than ever before. In the past year, roughly two-thirds (64%) said the number of secure documents received either stayed the same - or increased.

Technology 52

Technology Technology Telecommunications Contracts 52

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Endless Events

FEBRUARY 7, 2019

Trello is an effective way to connect with others, share documents, give assignments, and create checklists. Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers.

Planner 396

Planner Management Automation Events 396

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Oh and make sure you follow up the meeting with written documentation of everything you’ve discussed. Form relationships with your favorite wedding vendors. Brainstorm together to fill in the gaps.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Eventtia

OCTOBER 20, 2022

Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. Use platforms such as Capterra to compare and evaluate.

Management 117

Management Registration Vendor Automation 117

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 91

Planner Vendor Insurance Contracts 91

Smart Meetings

AUGUST 16, 2018

Ask the vendors to use reusable containers rather than disposable items. Use the blank side of your printed documents. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Try and avoid single servings as much as possible and serve condiments in bulk. Food service.

Manufacturing 170

Manufacturing Events Venue Contracts 170

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. Use platforms such as Capterra to compare and evaluate.

Management 96

Management Registration Vendor Automation 96

Eventtia

APRIL 18, 2022

Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue. Finalize your catering after carefully researching and interviewing different vendors.

Sponsors 62

Sponsors Social Media Registration Events 62

MeetingsNet

JULY 9, 2021

The other element that must be ingrained in the budgeting process is clear communication between the lead planner and his or her peers, managers, C-suite executives, and vendors. Keeping in mind, Schwartz said, that the latter is the most expensive meeting format and that executives probably don’t know that.

Vendor 105

Vendor Events Planner Communications 105

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. million lodging properties, car rental APIs for 40 car vendors, rail booking APIs for 50 rail carriers, and. Signing a contract.

Airlines 52

Airlines Automation Contracts Contracts 52

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. After, carefully document your time and receipts so your records are easy to reference if needed. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors.

Planner 99

Planner Contracts Contracts Vendor 99

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. If the event is small (and most meetings are small meetings ) consider holding a short session for all tradeshow vendors, allowing each supplier a minute at most to pitch their offerings to attendees.

Communications 62

Communications Communications Meeting Sponsors 62

AltexSoft Travel

APRIL 30, 2021

In this article, we will explain how hoteliers and hospitality technology vendors can set up an integration between OPERA PMS and third-party hotel solutions. So, both hospitality technology vendors and hoteliers themselves have been interested in building the system up with modern integrations. What integrations, you ask?

Hospitality 52

Hospitality Platform Vendor Production 52

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Send your event schedule to your vendors. Touch base with all your vendors.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Alcor Mice

APRIL 24, 2021

They make a valuable addition to your team as their services include handling all things related to the documentation of your events; this includes communicating with technology suppliers and venues. As you compile this list, start combing through the list one by one and reaching out to your vendors for quotations.

Vendor 52

Vendor B2C Preparation Events 52

Gavel International

OCTOBER 24, 2022

PRO TIP: Contracting work can be a great way to navigate staffing shortages, especially regarding larger events such as high profile, in-person global meetings or group incentive travel programs. It’s ideal for handwritten, printed, or typed documents such as business cards. 4) Create Training Programs.

Automation 40

Automation Meeting Social Media Training 40

Endless Events

MARCH 4, 2020

As you’re doing this, you might want to turn this into your own checklist and actual physical document. Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. Can we add that onto our contract?” ” Oh, yikes.

Venue 321

Venue Contracts Contracts Conference 321

Stova

MARCH 16, 2023

Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Be specific about customization options and ideas and understand them before signing a contract. Talk to meeting management software vendors. Always keep your budget in mind and up to date. Check security needs and protocol.

Management 40

Management Meeting Vendor Registration 40

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Proposal 149

Proposal Communications Communications Venue 149

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Traveler's Q

MARCH 2, 2023

Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where. Try to find wedding vendors that offer discounts, deals, and coupons. Consider items that you can do yourself.

Insurance 26

Insurance Transportation Vendor Planner 26

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Events Entertainment 52

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Vendors, Sponsors, and Staff. This can include cancellation or postponement policies, and even COVID liabilities.

Communications 98

Communications Communications Virtual Events Events 98

Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Document everything. Once an agreement is reached, ensure all terms are laid out in a written contract. Ensure that all partnership and collaboration agreements are legally documented. Identify and document areas ripe for improvement.

Event Planning 88

Event Planning Registration Retail Social Media 88

Eventtia

OCTOBER 10, 2023

LinkedIn Use LinkedIn to discover industry leaders or vendors in the online registration software. Here’s how you should proceed: Contract Negotiation Pricing Flexibility : Approach the negotiation with a clear understanding of your budget and the value the software offers.

Registration 118

Registration Online Automation Platform 118

Bizzaboo

APRIL 27, 2023

CIC recommends that those interested first consult the CMP International Standards document and then focus on studying the areas that planners are least familiar with. They need to communicate effectively with clients, vendors, and staff. Learn more: CGMP 5. GTP: Global Travel Professional What Is GTP Certification?

Certification 98

Certification Event Planning Trade Show Planner 98