Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. And the same way that I hope as well that any vendor would also want to keep my company in check. And how they want to get people into contracts and kind of force you to work with them and things like that.

Vendor 271

Vendor Contracts Contracts Website 271

Social Tables

OCTOBER 5, 2023

It could involve applications for creating schedules, managing budgets, coordinating logistics, sending invitations, and overall streamlining the planning process. This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. Sourcing solutions. Mobile apps.

Event Technology 88

Event Technology Technology Technology Vendor 88

Convene by PCMA

AUGUST 4, 2023

Partnering with a third-party provider like CM can free up time for organizations to focus on the bigger picture while CM takes care of event logistics. Stress Reduction An annual meeting is typically the largest revenue generator of the year, requiring organizations to be all hands on deck.

Management 52

Management Logistics Site Selection Vendor 52

Bizzaboo

AUGUST 30, 2023

The ability to organize, manage logistics, and ensure that everything runs smoothly is a skill honed over time. Recognize which tasks you must oversee and which can be handled by team members or vendors. Centralize Documentation Keeping all event-related documents, contracts, and communications in one central location.

Event Planning 95

Event Planning Vendor Events Automation 95

Traveler's Q

APRIL 3, 2023

Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event. When selecting a venue, it’s important to consider all of the available options and resources that are available to maximize efficiency and ensure that all logistical demands are met.

Organization 130

Organization Contracts Contracts Automation 130

Endless Events

FEBRUARY 7, 2019

In the event world, you could create a channel for the AV team, a channel for people working on programming, and a channel for the logistics team. Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Its cloud-based technology means you can access it anywhere.

Planner 396

Planner Management Automation Vendor 396

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Vendor management. Connect With Us. Budget management. Food and beverage.

Management 52

Management Automotive Registration Contracts 52

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Social Media 120

Eventtia

OCTOBER 20, 2022

Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors. 5th Phase: D-day.

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Bizzaboo

SEPTEMBER 1, 2023

At this point, it’s time to figure out the logistics: Do some digging to find out whether the venue you’re considering can accommodate your event strategy and whether it has the tools, space, and resources you need to execute a successful event. Does the venue have any partnerships with environmentally responsible organizations or vendors?

Venue 93

Venue Booking Conference Vendor 93

Achieve Incentives

AUGUST 21, 2023

To do it right, you’ve got to plan a pool party that will make sense for your group and take into account the many detailed logistics that will make it awesome. Make sure the place you plan to host your attendees will meet your needs, and whenever possible – get the function space confirmed in your contract.

Logistics 98

Logistics Incentives Entertainment Retreat 98

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. Food and Beverage. Audio Visual. Event Staffing. Transportation. VIP Guests.

Management 52

Management Conference Rehearsal Vendor 52

Tembusu Events and Communications

SEPTEMBER 1, 2024

The Importance of Data Protection for Event Planners As an event planner , you are charged with a good amount of people’s sensitive information: details about attendees, some vendors’ contracts, and some logistical data. This is where ISO 27001 certification comes in. What Is ISO 27001?

Planner 40

Planner Certification Logistics Regulations 40

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Eventtia

JULY 24, 2023

This undertaking could quickly become a logistical nightmare without a scalable event tech solution. A user-friendly interface ensures that event organizers can efficiently manage event logistics, registrations, and communication with attendees. A smooth and intuitive registration process enhances attendees’ overall event experience.

Retail 62

Retail Vendor Platform Registration 62

Convene by PCMA

JANUARY 27, 2022

Logistical Hurdles. But testing just hours prior to travel or entry at an event presents huge logistical hurdles for both organizers and attendees. In talking with two other potential providers, we’ll have to contract very soon (and absolutely no later than 45 days out) or risk them being unavailable as well.”.

Logistics 98

Logistics Venue Insurance Vendor 98

Stova

MAY 25, 2023

What logistical needs do you have, such as capacity, layout, amenities, parking etc.? Inquire about restrictions on vendors. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common. What are the budget constraints?

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. Consider the Logistics. Last but not least, always keep logistics in mind when it comes to property selection.

Planner 68

Planner Contracts Contracts Logistics 68

ITA Group

JANUARY 17, 2022

Communication and pre-event logistics webinar. Contract design, build, tracking and recording. Vendor/supplier management and communications. Decorator RFP process and management. Exhibitor resource center build and management. Engagement pre-, during and post-event. Interactive show floor design and booth pricing.

Sponsors 52

Sponsors Events Logistics Vendor 52

Convene by PCMA

NOVEMBER 27, 2023

I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” The lack of responses from vendors, and when they don’t read the details of the RFP issued.” “I would like my boss to recognize that it’s okay to say no to people and ideas.

Contracts 59

Contracts Contracts Events Logistics 59

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

DECEMBER 13, 2016

The design stage is also a good time to finalize a clients allotted budget and narrow down the vendor options to form a suitable team of professionals that will help turn the couple’s dreams into a reality. If you are working with a Pinterest couple, ask them to pull up their wedding board and get a good feel for the vibe that they are after.

Vendor 96

Vendor Logistics Events Contracts 96

Social Tables

JANUARY 30, 2017

There are twice the logistics, twice the details, and is often twice the effort. From the beginning, be sure you are setting expectations for all vendors that will be working the event. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page.

Management 90

Management Logistics Preparation Events 90

National Association For Catering ane Events

OCTOBER 13, 2021

Knowing the reputable vendors in your area isn’t just great for establishing trust but will help you earn referral business as you’re starting out. It also needs to make logistic and financial sense! Do you have an ironclad contract ready to go? Do you have what it takes to build a strong network?

Venue 52

Venue Prospect Social Media Logistics 52

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. Can you beat this vendor? And I might think I need something but you’re the expert, and that’s why I work with a handful of selected trusted supplier partners, vendors” Nick’s Take.

Events 289

Events Logistics Vendor Proposal 289

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Review Refund Policies and Financial Implications. Need to cancel your event?

Management 97

Management Automation Social Media Communications 97

Eventtia

APRIL 18, 2022

Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue. Logistic manager. If possible, have contracts finalized and signed.

Sponsors 62

Sponsors Social Media Registration Vendor 62

Bizzaboo

AUGUST 19, 2024

Focusing on cost-effective solutions that maintain quality — like negotiating vendor contracts, exploring alternative options, and considering secondary markets — makes it easier to strike the perfect balance. But first, you need to master event budgeting to make sure every event dollar you spend packs the biggest punch. Scope creep.

Sponsors 52

Sponsors Events Social Media Audience 52

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. Like this interview?

Vendor 40

Vendor Registration Trade Show Logistics 40

Alcor Mice

APRIL 24, 2021

The next step would be to list down all the resources and logistics you will need to make it happen. Like a production team, some decorators and FnB vendors are usually part of an in-house team or are already partnered with the venues you are looking to hire. A good tip would be to build good relationships with your vendors.

Vendor 52

Vendor B2C Preparation Events 52

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Sponsors 91

Social Tables

SEPTEMBER 21, 2023

Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Outline any attendee cleanup responsibilities in the contract, such as requiring them to place all trash in cans or place any moved furniture back in its original position. Make the most out of the booking process.

Rehearsal 88

Rehearsal Events Venue Preparation 88

Gavel International

JUNE 10, 2024

It is essential to allocate plenty of time to developing the concept, programming the drones, planning logistics, and correcting errors. PRO TIP: When reviewing your contract with your drone light show vendors, pay special attention to clauses that relate to weather and cancellation policies.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Entertainment Events 52

Endless Events

MARCH 4, 2020

These are again, what you want to do as part of a site visit, but again, I’m going to do them kind of in logistical order from start to finish for an event on there, as well. Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions.

Venue 321

Venue Contracts Contracts Conference 321