Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). Meetings and Events Costs across different sectors of the events world increased. In 2022, air travel saw a 72.2% Focus on ROI.

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Step 6: Meeting Logistics Plan and On-site Execution Blueprint Flawless execution is every meeting planner’s dream.

Conference 246

Conference Site Selection Logistics Contracts 246

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Convene by PCMA

NOVEMBER 20, 2024

Historically, a guaranteed room block has enabled event organizers to have greater negotiating power for meeting space and other concessions, but the risk of attrition has made this model no longer viable for many. Since the pandemic, the problem of fewer registrants booking within in the contracted room block has become more acute.

Registration 102

Registration Booking Contracts Contracts 102

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. What rooms do you have reserved for meetings and presentations? Make sure everything about the property meets your needs. This is Contracts 101.

Contracts 189

Contracts Contracts Booking Online 189

Smart Meetings

NOVEMBER 1, 2018

Imagine if attending a meeting in a different city, or even a different state, required nothing more than a quick afternoon trip. HyperloopTT Proposed Station Design. 17 shined favorably on the proposed route and the economics behind it. HyperloopTT Concept Design. What’s Happening Now. A week later, on Oct.

Transportation 200

Transportation Proposal Technology Technology 200

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Contact nearby hotels for room block quotes and rate proposals. Request a sample contract of your event to review and confirm the deposit deadline.

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. Negotiate payment terms. Remember to treat them like partners.

Contracts 204

Contracts Contracts Vendor Events 204

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. There are new rules, clauses, and regulations to be mindful of. Be Detailed Upfront.

Contracts 52

Contracts Contracts Proposal Incentives 52

MeetingsNet

APRIL 17, 2023

Session proposals are now being accepted for the MeetingsNet track at CaterSource + The Special Event show happening February 12 to 15, 2024, in Austin, Texas. We invite you to submit an idea for an informative session, sharing meeting expertise or research that can help event professionals to succeed. The deadline for is June 16.

Education 79

Education Proposal Meeting Speakers 79

Social Tables

APRIL 17, 2019

56% of event professionals believe health and wellness programs impact the overall success of meetings. Sure, wellness programs don’t dictate the success of meetings, but they certainly enhance results. Plus, when attendees can keep up with their wellness practices, it removes a potential deterrent to attendance.

Proposal 149

Proposal Communications Communications Venue 149

Motivation Excellence

DECEMBER 10, 2019

Are your vendors meeting those standards? Look for something with: Vendor communication channels Project management functionality Payroll and contract management tools Compatibility with your existing systems Database creation capabilities. Are your vendors giving you the highest-quality product or service you can afford?

Vendor 130

Vendor Management Contracts Contracts 130

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. But there must be boundaries for change in the course of planning a big meeting, and planners are responsible for enforcing those boundaries. Those who don’t are only inviting failure.

Rehearsal 114

Rehearsal Contracts Contracts Proposal 114

MeetingsNet

FEBRUARY 11, 2021

Here’s a third party’s advice to hotels, DMCs, and other partners for streamlining the RFP process as we get back to meetings and incentive travel. Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. RFPs aren’t going anywhere.

Proposal 105

Proposal Incentives Contracts Contracts 105

MeetingsNet

JANUARY 27, 2023

per-hour boost in pay for unionized employees could alter the hospitality-pay standards in the country’s second-largest meeting destination. Vote ‘No’ to Disney’s contract proposal on February 2 and 3!” A sizable minimum-wage increase plus a $5.50-per-hour

Contracts 98

Contracts Contracts Proposal Prospect 98

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. Joshua Grimes, Esq., Joshua Grimes, Esq., What Are the Alternatives?

Contracts 98

Contracts Contracts Proposal Planner 98

MeetingsNet

JULY 5, 2022

Planners: Are you sure that your next in-person meeting will have enough service staff on property to deliver the quality of experience your audience expects? In labor contracts with hotels in Boston, Las Vegas, San Francisco, and Hawaii, the union requires 180 days’ notice before new technologies are implemented.

Proposal 119

Proposal Advertising Contracts Contracts 119

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q. florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

MeetingsNet

FEBRUARY 3, 2023

Few would argue that the experience of connecting groups via screens is better than the in-person meeting experience. However, far fewer would say that the experience of traveling by air to get to that meeting is better than, well, not traveling by air. lawmakers are trying. The full text of the bill is here.

Travel 105

Travel Travel Airlines Government 105

Endless Events

NOVEMBER 14, 2019

When we’re having these meetings and conferences and we’re saying all these acronyms. But if I’m talking to a planner, an in-house planner for a corporate company, I adapt it” “Think about a legal contract”, says Dustin. AIMM – Accredited In House Meeting Manager. GFX – Graphics.

Events 166

Events Insurance Contracts Contracts 166

Social Tables

MAY 6, 2019

Organize an initial wedding planning meeting. Initial planning meetings set the foundation of success for the wedding in all aspects. You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Brainstorm together to fill in the gaps.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

MAY 14, 2019

While attendance is a mark of success no matter the meeting purpose, success usually has multiple layers. While you may not be able to negotiate enough of a boost to close the gap everywhere, you might be able to meet in the middle with a little extra budget for the pieces you care about most. Then comes the most important part.

SEO 141

SEO Proposal Sponsors Events 141

Endless Events

OCTOBER 14, 2019

Andrew’s proposal might not always fly with every client. Have them go throw the pre-con meeting up ahead of time. So, it is kind of at that point hopefully the show is contracted. Someone that’s either one of your techs or you can pull off two of the guys that are helping to set up your general session.

Management 218

Management Rehearsal Proposal Production 218

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Eventtia’s platform provided solutions for robustness and scalability, meeting stringent timelines and supporting Pernod Ricard’s ambitious deployment plan.

Management 117

Management Registration Vendor Proposal 117

MeetingsNet

AUGUST 29, 2023

As with recent hotel-labor agreements around the country plus a new contract for UPS workers, fresh contracts for more than 45,000 airline pilots may well affect costs around business events. The compensation and benefits for American pilots will be more than $9 billion across the four-year contract.

Contracts 52

Contracts Contracts Airlines Meeting 52

MeetingsNet

JUNE 26, 2023

It’s a baffling trend, and one that hotel guests and meeting planners alike must contend with: The percentage of U.S. To ensure the level of service they expect, planners should include in meeting contracts minimum personnel numbers for the hotel’s event-services team as well as for meals and receptions.

Planner 98

Planner Proposal Contracts Contracts 98

MeetingsNet

SEPTEMBER 26, 2024

7 business-event pros weigh in on how to get what you need in an event contract and stay on budget. It featured seven planners and suppliers who offered their perspectives and advice for meeting organizers to get what they need while staying on budget. Sound familiar?

Meeting 52

Meeting Contracts Contracts Vendor 52

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. So I have a template in which I send our RFP, request for proposal out. And if you meet those requirements then we’re a good fit. It’s like there’s straight pricing.

Events 289

Events Logistics Vendor Proposal 289

Traveler's Q

APRIL 3, 2023

Additionally, you will want the space to meet all safety and fire regulations, as well as any legal requirements that may come into play, depending on the type of event being hosted. Team-building exercises, public speaking, dancing, dining, workshops, and one-on-one meetings are all popular activities that can be included in your event.

Location 130

Location Venue Insurance Regulations 130

MeetingsNet

JULY 3, 2023

The reason: an expired labor contract for about 15,000 Local 11 workers across 65 hotels. On the flip side, the hotel-management group has proposed wage hikes of 2.5 Related Article: For Meetings, Wage Hikes at Hotels Have Upside and Downside dollars an hour in the first 12 months and another 6.25

Meeting 52

Meeting Contracts Contracts Healthcare 52

Traveler's Q

MARCH 2, 2023

Ask the venue about what they are doing to meet or exceed compliance with the laws. Does the venue include a flexible contract with “Force Majeure”? All of the above? Consider geographically specific legalities and safety regulations The laws will differ per geographical region. Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Proposal 100

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Eventtia’s platform provided solutions for robustness and scalability, meeting stringent timelines and supporting Pernod Ricard’s ambitious deployment plan.

Management 96

Management Registration Vendor Proposal 96

Executive Group Travel

APRIL 7, 2023

After spending ten years working with clients on sourcing and contracting I find one mistake many make is the focus on negotiation of a hotel's room rate. Reality is securing a large discount on room rate from the original proposal does not happen a majority of time but instead a $20-30 nightly rate improvement.

Proposal 52

Proposal Contracts Contracts Meeting 52

PRA

APRIL 20, 2021

Meet our Executive Creative Team! I’ve pitched versions of it in my proposals for years and always find myself going back to it for inspiration. Fun Fact: Kristi has a recording contract and worked with the top concert producers in the world! It can bring joy. It can foster community. It can change the way someone thinks.

Training 98

Training Proposal Contracts Contracts 98

Conferences that Work

JULY 1, 2024

PSFG has a deep appreciation for the importance of meeting design. ” —Extract from an interview with Cath Thompson of Peace and Security Funders Group (PSFG) by Alec Saelens on January 25, 2024 Rachel contracted me in 2022 for design consultation on PSFG’s first online peer conference. Why does it matter? Find friends.

Conference 96

Conference Speakers Proposal Online 96

Travel Daily Media

AUGUST 11, 2019

The new contract will see Inspiravia S.L. Yvonne Valies – Travelport’s partner relations manager in Europe, added: “Travelport is delighted to introduce this unique sales proposal and digital travel itinerary, called Viewtravel plug-in, into the Travelport GDS. Travelport and Inspiravia S.L Inspiravia S.L.

Proposal 52

Proposal Airlines Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Defining the purpose of your event will let you choose a venue that meaningfully meets the goals of your event with a suitable venue. Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). How many people will attend? About 42.6%

Venue 52

Venue B2B Proposal Contracts 52