Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. Stay on time! It seems obvious to do this. Or so I thought.

Rehearsal 79

Rehearsal Logistics Contracts Contracts 79

Social Tables

MAY 16, 2019

Set up meetings with each group and put down deposits. Meet with the officiant to go over the ceremony and paperwork. Book your rehearsal and rehearsal-dinner venues. Use the online storage to hold your contracts, photos, videos, diagrams, guest list, and more for your wedding. Meet with your photographer.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. The post 7 Reasons to Consider Hiring an Outside AV Provider appeared first on Meeting Tomorrow. We’ve got it all under one roof.

Rehearsal 80

Rehearsal Venue Contracts Contracts 80

Social Tables

SEPTEMBER 21, 2023

Have you ever attended a birthday party, holiday gathering, or business meeting at a restaurant? As the demand for private events grows and booking windows get shorter, more customers are looking for restaurant event spaces that meet their needs. In this guide, we cover the ins and outs of restaurant events.

Events 88

Events Rehearsal Venue Booking 88

Gavel International

JUNE 10, 2024

INCORPORATING DRONES INTO CORPORATE EVENTS Drone light shows offer great potential to elevate offsite meetings and incentive trips. Rehearse the Show Much like you should rehearse any event, rehearsing a drone light show is crucial. They add a touch of innovation, spectacle, and flair.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Blue Spark Event Design

JUNE 7, 2021

When it comes to producing meetings or conferences, we find this to be extremely applicable. Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. You’ll want to start looking for and booking as early as possible.

Management 52

Management Conference Rehearsal Vendor 52

Social Tables

JUNE 29, 2023

Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose. Before the meeting, create a list of big-picture topics to discuss and questions to ask, including: How much money are you hoping to raise at this event?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Social Tables

NOVEMBER 16, 2023

It may surprise you to learn that restaurants can offer party packages for a wide range of private occasions, such as: Anniversaries Holiday parties Birthday parties Business meetings Corporate events Fundraisers Rehearsals Cocktail parties Showers (e.g., What do planners look for in a restaurant party package?

Rehearsal 78

Rehearsal Social Media Venue Booking 78

Eventtia

OCTOBER 9, 2023

Once an agreement is reached, ensure all terms are laid out in a written contract. Finalizing details against the event master plan Gather all your team members in a plenary meeting to review the event master plan and ensure everyone is on the same page. Document everything. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Social Media 88

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. The post 7 Reasons to Consider Hiring an Outside AV Provider appeared first on Meeting Tomorrow. We’ve got it all under one roof.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. The letter also sets a time frame for progressing to a contract. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Logistics 162

Endless Events

JULY 26, 2019

Maybe they are running dress rehearsals and notice that videos are buffering, or the AV company tells them they don’t have adequate speeds to Livestream, they find dead zones and can’t get WiFi in certain rooms and the list goes on. Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed. Any outages?

Vendor 282

Vendor Events Venue Contracts 282

ADMEI

MAY 19, 2021

Common threads in both the survey and the roundtables for many were the need to change the proposal process, incorporate a Letter of Engagement to protect both the planner and DMC prior to executing a contract, and improve site inspection policies. If the client advances to contract, the Letter becomes null and void. PROPOSAL PROCESS.

Proposal 190

Proposal Contracts Contracts Destination Management 190

Endless Events

MARCH 4, 2020

So when we sit on meetings with our clients and do site visits with them, some of these things are on here, but honestly, our checklist is like 20 times longer because there’s a lot more technical things on there as well, that we need to go through. A lot of times we assume that “Hey, I’m going to sign the contract.

Venue 321

Venue Contracts Contracts Conference 321

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g. Have fun!

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Bizzaboo

MARCH 28, 2025

vendor backups, contract flexibility) By the end of this phase, you should have a clear vision, a set budget, and a high-level plan in place. Seeing the space in person will help you visualize the attendee experience and ensure the venue meets all your needs. Checklist: Define event goals and objectives (e.g.

Event Planning 83

Event Planning Sponsors Logistics Vendor 83

Eventtia

JANUARY 28, 2025

Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly. For a fashion event, this could be cocktails, a runway show, and a meet and greet. Lock it all down with a clear contract.

Event Planning 62

Event Planning Rehearsal Social Media Events 62