Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Post-Covid Contract Solutions.”. The Act of God: What To Include in Your Force Majeure Contract. Who’s Got Jurisdiction?

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Contracts Contracts Insurance Government 195

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

Meeting 264

Meeting Proposal Contracts Contracts 264

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

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Vendor Meeting Planner Events 246

Motivation Excellence

DECEMBER 10, 2019

But what about vendors? Problems with a vendor can disrupt even the most well-structured of businesses, and that kind of disruption stresses your employees and often spells disaster for your clients. To avoid this particular domino effect, you need to manage your vendors well. A Vendor Management Definition.

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Vendor Management Contracts Contracts 130

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

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Vendor Contracts Contracts Insurance 206

Smart Meetings

DECEMBER 7, 2018

For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.”

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Planner Contracts Contracts Vendor 209

Smart Meetings

AUGUST 28, 2023

Food, lodging and programming are critical factors for any meeting. But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. Meeting planners are the leaders of event teams. Surprises only work well at birthday parties.

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Planner Meeting Training Audience 235

Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors.

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Conference Site Selection Logistics Contracts 246

Convene by PCMA

DECEMBER 9, 2024

Business event planner respondents to Convene s 31st Annual Meetings Market Survey shared their biggest work challenges in open-ended responses, which fell into similar categories as the 2023 responses, but with budget woes taking the lead.

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Planner Registration Events Logistics 115

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Disclose and Contract Early. This is a reasonable request.

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Contracts Contracts Vendor Certification 105

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. So there’s a strict force majeure principle out there” “Now, what we’ve done in the meetings industry is broaden that.

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Contracts Contracts Events Vendor 229

Social Tables

JANUARY 29, 2017

From other vendors to family members to CEOs, it is important to be the central person who can work with everyone and make the magic happen. Vendor Conflicts. In that case, the best way to prevent unnecessary tension is simply to avoid having vendors that do not get along on the same event team. Easier said than done, right?

Vendor 107

Vendor Event Planning Management Contracts 107

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

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Management Destination Management Vendor Certification 215

Endless Events

FEBRUARY 7, 2019

Experiment with these programs until you find one that meets your needs. Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers.

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Planner Management Automation Events 396

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. If they aren’t willing to go the extra mile to see to it that everything meets or even exceeds your expectations, it might not be the best fit for your event. Consider your personal needs and event size.

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Vendor Certification Preparation Contracts 122

Smart Meetings

JULY 26, 2024

6 tips for budget-friendly, memorable rewards programs that are easy on the meeting prof Smart Meetings Vice President JT Long sat down with Melissa Moten, vice president of experience and event solutions at The Collective by BCD M&E, to discuss some key elements of planning a smooth and successful incentive trip.

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Incentives Vendor Regulations Contracts 239

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

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Vendor Events Venue Contracts 282

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. As an event planner, you’re juggling a dozen or more balls. Is totally free.

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Event Planning Vendor Sponsors Events 222

Endless Events

APRIL 26, 2019

I can’t stress this enough before you even meet with an AV company do your homework. Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Step 2: Prepare for the First Meeting With AV Company. Share Desired Layouts.

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Vendor Events Preparation Venue 267

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Will you reach out after booking to set up your first meeting?

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Proposal Vendor Destination Management Contracts 201

Endless Events

FEBRUARY 25, 2019

And not necessarily little properties but properties all over the place that have one vendor doing it. But there’s obviously still the ability right now at least for you to bring a third party vendor in. You can negotiate these contracts. But it’s in the contract is exclusive provider and that was non-negotiable.

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Contracts Contracts Events Planner 249

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

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Contracts Contracts Venue Vendor 98

Endless Events

JUNE 10, 2020

Far too many people think they just want to meet the attendees. Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it.

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Trade Show Virtual Events Vendor Production 248

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

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Vendor Virtual Events Audience Venue 246

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

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Rehearsal Vendor Events Venue 297

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Budget Realistically for Hybrid Meetings.

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Vendor Events Banking Contracts 240

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. Negotiate payment terms. Remember to treat them like partners.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

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Contracts Contracts Venue Vendor 296

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

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Vendor Contracts Contracts Venue 204

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles. “In

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Preparation Online Contracts Contracts 246

Smart Meetings

JUNE 28, 2024

Catherine Chaulet “Inflation continues to hit the meetings industry hard. MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 Like most things in life, timing makes a difference.

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Incentives Contracts Contracts Vendor 187

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

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Attendee Airlines Tourism Tourism 293

Social Tables

NOVEMBER 16, 2016

If you’re like me when planning a meeting or event, the rentals portion of the budget can consume all of your time and energy. If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. How Flexible Are Your Meeting Dates?

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Vendor Contracts Contracts Social Media 120

Endless Events

SEPTEMBER 10, 2021

And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. Building good, long-lasting relationships with your vendors goes a long way.

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Events Vendor Technology Technology 308

Smart Meetings

JULY 7, 2021

See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know. Third-party planning organizations expressed a desire for a clear set of recommendations from DMOs and CVBs in incentive destinations, including suggested protocols based on the local market and vendors. The post How to Win a ‘Yes!’

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Incentives Travel Travel Prospect 130

Social Tables

MAY 6, 2019

Organize an initial wedding planning meeting. Initial planning meetings set the foundation of success for the wedding in all aspects. You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors.

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Vendor Contracts Contracts Planner 134

Smart Meetings

AUGUST 16, 2018

5 Tips to Greenify Your Next Meeting. Ask the vendors to use reusable containers rather than disposable items. Review venue and event services contracts to check whether there are any opportunities for waste reduction. The post Making Your Event Environmentally Friendly By Planning Ahead appeared first on Smart Meetings.

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Manufacturing Events Venue Contracts 170