Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. Uses Paper or Office Online to allow on-the-fly editing.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles.

Preparation 246

Preparation Online Contracts Contracts 246

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Eventtia

OCTOBER 10, 2023

Online registration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. In most cases, it provides an extensive online registration solution that includes a variety of capabilities that may be lacking in the case of independent registration software.

Registration 118

Registration Online Automation Platform 118

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Now that’s above and beyond.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

APRIL 20, 2023

From online tools, resources, and event planning software options to tips from the experts—this list has it all! Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

MAY 30, 2019

58% will use search engines and 34% use online listings and marketplaces. If you’re interested in going green and sending paperless invites, check out services like evite , Paperless Post , Greenvelope , and Minted’s online invitations. September 9th is the most popular birth date according to recent data reports. Book an event venue.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

JANUARY 17, 2018

You can also use a free online app, such as Asana or Podio , that allows you to design your own process and work collaboratively with your event staff. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Eventtia

JANUARY 15, 2025

Keep the buzz going online with social media. Read 7 Tips to Master Your Online Event Page for ideas on design and calls to action. Journalists and influencers attend, try the device, and share their experiences online, and sales skyrocket from day one. They can be in person or online. Want tips for your page?

Event Marketing 62

Event Marketing Marketing Marketing Social Media 62

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Social Tables

OCTOBER 5, 2022

Step 6: Book event vendors, suppliers, and on-site entertainment. After securing your venue, work quickly to confirm event vendors and outsourced party services, such as day-of food or bartending service. Request an example event contract to review before making a firm commitment.

Vendor 29

Vendor Venue Entertainment Booking 29

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 117

Management Registration Vendor Proposal 117

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Bizzaboo

MARCH 4, 2020

Nothing’s better than in-person, but if it’s a choice between having an event virtually or not having one at all, some organizers are choosing to move things online. As a result, we have made the difficult but important decision to make Summit/Imagine 2020 an online event this year and cancel the live event in Las Vegas.

Conference 128

Conference Speakers Vendor Registration 128

Bizzaboo

AUGUST 3, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year ( Bizzabo , 2023) 72.5% Be sure to ask the vendor to walk you through an in-person conference registration setup to see what it looks like from start to finish. Do I have to sign a multi-year contract?

Management 98

Management Registration Vendor Event Apps 98

AltexSoft Travel

MARCH 13, 2020

Our article explains why services of airfare wholesalers are still sought-after, what problems they solve, and how their air offerings differ from standard fares you can find online. It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them. No direct access.

Airlines 113

Airlines Travel Agent Publishing B2B 113

Convene by PCMA

AUGUST 25, 2021

Project managing their organization’s first-ever virtual conference was a significant accomplishment in itself for this planner, but the end result was even more meaningful: The online event helped 7,000 acute and critical care nurse attendees “who are severely burned out and many are on the verge of leaving this industry.”

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. No Pivots to Be Made.

Vendor 98

Vendor Transportation Contracts Contracts 98

MeetingsNet

JULY 9, 2021

During Professional Convention Management Association’s annual meeting known as EduCon, held July 7-9 in Phoenix as well as online, one session that drew an unexpectedly large number of longtime planners was titled “Settling and Scaling Budgets in an Uncertain Landscape.”. Other staffers can be responsible for, say, procuring attendee gifts.

Vendor 105

Vendor Events Planner Communications 105

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Negotiate with Vendors Vendors, ranging from caterers and decorators to technical providers and entertainment professionals, play pivotal roles in bringing an event to life. However, costs can escalate quickly if not kept in check.

Event Planning 95

Event Planning Vendor Events Automation 95

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. The course takes place online and is open to event professionals in a variety of countries.

Website 98

Website Planner Certification Publishing 98

Convene by PCMA

AUGUST 28, 2023

Here are the key components she shared in her session: Benchmarking of current demographics and spend — Moore said that she has worked with clients who have never known the demographics of their suppliers and vendors. And of course, the pushback is, ‘Why is that even important if we’re meeting the clients’ needs?’”

Vendor 98

Vendor Consulting Organization Contracts 98

Social Tables

OCTOBER 5, 2023

This technology aims to simplify the process of finding and contracting with suppliers or partners. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering. Finding the perfect vendors and suppliers can be a daunting task.

Event Technology 88

Event Technology Technology Technology Vendor 88

Bizzaboo

SEPTEMBER 1, 2023

Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers? Want to learn more about building a sustainable event?

Venue 93

Venue Booking Conference Vendor 93

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 96

Management Registration Vendor Proposal 96

MeetingsNet

AUGUST 19, 2019

Meeting planners connect keynote speakers with clients and negotiate the deals and contracts, relieving a ton of administrative burdens off both parties, but as a result, oftentimes have access to sensitive information. Most companies use a Gmail or Outlook email hosting service, which provides access to online storage for sensitive files.

Banking 98

Banking Speakers Contracts Contracts 98

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. They will connect with the press, generate buzz for the fundraiser, send invitations, create email campaigns, and advertise the event (both online and offline).

Event Planning 78

Event Planning Social Media Vendor Advertising 78

AltexSoft Travel

AUGUST 26, 2020

Connectivity with direct software vendors of hotels. Sourcing inventories of the largest online travel agencies. About half of all hotel bookings happens indirectly, meaning that travelers book rooms at Booking.com, Expedia, Orbitz, and other online travel agencies (OTAs). You just register online and start using them.

Booking 85

Booking Management Banking Contracts 85

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. Before making any calls, check online reviews to see what other people have to say about their stay.

Planner 68

Planner Contracts Contracts Logistics 68

Eventtia

OCTOBER 20, 2022

Decide on an event theme Develop an event name, logo, tagline, and hashtags Develop an event website (with an online registration function) Create social media profiles Develop a publicity plan. Develop an event press release Online social media campaign Email marketing plan Printed marketing materials (signage, posters, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

MeetingsNet

SEPTEMBER 10, 2021

That’s because their annual event, called IASA Xchange and OnPOINT, was set to host 550 in-person attendees, presenters, and exhibitors at the Morial Convention Center from August 29 to September 1, while also beaming in more than 500 online attendees. Hurricane Ida struck New Orleans on what would have been the event’s opening day.

Meeting 84

Meeting Insurance Virtual Events Preparation 84

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors. After, carefully document your time and receipts so your records are easy to reference if needed.

Planner 99

Planner Contracts Contracts Vendor 99

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting.

Management 52

Management Automotive Contracts Contracts 52

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Send your event schedule to your vendors. Touch base with all your vendors.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Bizzaboo

MARCH 26, 2020

Some organizers have had to postpone their events others have decided to take theirs online with a virtual solution , others yet have had to make the very tough decision of outright cancelling their events. Even if you are not sure if your event will be cancelled, postpone, or moved online. Original Event Date: May 12 - 14, 2020.

Sponsors 82

Sponsors Events Vendor Registration 82

Social Tables

DECEMBER 27, 2022

Who will pay venue and vendor deposits? Planning Tip: Avoid hidden fees by discussing setup requirements, noise restrictions, cut-off time requirements, and other venue policies before signing a contract. Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services.

Vendor 78

Vendor Booking Venue Registration 78