Convene by PCMA

DECEMBER 9, 2024

Stakeholder engagement participants complained about client indecision, resistance to change, and lack of internal understanding about the important role events play at their organizations. Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners.

Planner 115

Planner Registration Events Logistics 115

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 215

Management Destination Management Vendor Certification 215

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Contracting for Internet.

Contracts 105

Contracts Contracts Vendor Certification 105

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. These collaboration tools are based in the cloud and help you stay organized and in touch even if you’re running around. Allows you to create multiple workspaces to keep yourself organized. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

Vendor 246

Vendor Virtual Events Audience Venue 246

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Traveler's Q

APRIL 3, 2023

Organizing a corporate event can be a difficult and stressful task. Additionally, staying organized and utilizing resources such as experienced professionals can help you ensure that all aspects of the event are properly taken care of. You can download free charts that contain a timeline for what should be done and when.

Organization 130

Organization Contracts Contracts Automation 130

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. After brainstorming all of your key points, I recommend organizing your thoughts into different categories using a Mind Mapping tool. Know When to Hire Your AV Company.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

SEPTEMBER 9, 2021

” “The vendors that live in both the corporate and the social world are okay right now because there’s such a flood for social coming back,” he explains. “If I’m an organization that’s trying to produce an event, I don’t think I’m going to do it this year.

Regulations 311

Regulations Social Media Organization Contracts 311

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. This is having a huge impact on event organizers and their teams during both the planning and execution phases of events. Short-staffed.

Organization 105

Organization Rehearsal Preparation Events 105

Endless Events

APRIL 8, 2019

One of the most common questions related to organizing events is “How can I save money on AV?” Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. Closing The Gap.

Education 299

Education Events Vendor Regulations 299

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. Sometimes, unfortunately, that is easier said than done.

Planner 235

Planner Meeting Training Audience 235

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Social Media 120

Social Tables

MAY 6, 2019

Whether you have one or a dozen weddings on your schedule this year, here are some wedding planning tips all professional event organizers and wedding planners can use to make the most out of their clients’ special days! Organize an initial wedding planning meeting. You’ll also want to spend this time reviewing your contract.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. But if you’re using the same vendor again, there might be a chance they don’t need as much time because they understand the technology even better. No,” he says. They’ll note those hidden items.

Contracts 177

Contracts Contracts Events Vendor 177

Smart Meetings

AUGUST 16, 2018

Ask the vendors to use reusable containers rather than disposable items. Set up a composting collection program for any food and organic waste generated. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Recycle food and beverage containers as much as possible.

Manufacturing 170

Manufacturing Events Venue Contracts 170

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g. florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Eventtia

OCTOBER 20, 2023

By creating an effective event budget plan, organizers can exercise financial control and achieve maximum returns on their investments. It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions.

Vendor 117

Vendor Events Venue Entertainment 117

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Based on the purpose of the event, you might be able to decide on the type of event you are going to organize, but it will especially help in dictating the objectives of the event.

Organization 91

Organization Social Media Insurance Events 91

Social Tables

MAY 30, 2019

To give you an idea of how much is appropriate, children’s party entertainers usually expect $15-$20 in tips each while wedding vendors like chefs often see anywhere from $50 to $100 an event, on average. If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

APRIL 20, 2023

Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Event collaboration software helps planners keep vendors, suppliers, and even stakeholders communicating prior to the event.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. It requires a lot of systems that keep everything organized.

Vendor 98

Vendor Contracts Contracts Incentives 98

Bizzaboo

AUGUST 3, 2023

The pandemic accelerated the need for solutions to help event organizers plan, execute, and measure the success of virtual, in-person, and hybrid events. But which event management platform is the best for you and your organization? Look for vendors who are transparent and publish service level stats online.

Management 98

Management Registration Vendor Event Apps 98

Eventtia

NOVEMBER 10, 2023

Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. This diversity allows organizers to choose the solution that best aligns with their unique circumstances and objectives. Gathering attendee feedback is essential for improving future events.

Management 117

Management Registration Vendor Proposal 117

Convene by PCMA

MARCH 6, 2023

The truth is that most of the data points and recovery opinions are coming from the supplier — not the organizer — side of our industry. This perfect storm significantly threatens the sustainability of associations and adds tremendous pressure to those who are organizing events to find ways to improve their financial performance.

Panel 111

Panel Planner Contracts Contracts 111

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. Can you beat this vendor? It’s how I keep organized. It’s like there’s straight pricing. “And I’m wanting to protect our working relationship. How does the quoting process work?

Events 289

Events Logistics Vendor Proposal 289

Endless Events

AUGUST 9, 2019

When you hit the rigging section, make sure you ask your vendor for a diagram or plot. Ask your company upfront to have everything organized for you. Now, as the end client you might not know what it is you’re getting, so find a hire touch point with them. Ask For a Rigging Diagram. Separate Audio And Video.

Proposal 184

Proposal Contracts Contracts Vendor 184

Smart Meetings

JULY 7, 2021

See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know. Third-party planning organizations expressed a desire for a clear set of recommendations from DMOs and CVBs in incentive destinations, including suggested protocols based on the local market and vendors.

Incentives 130

Incentives Travel Travel Prospect 130

Social Tables

OCTOBER 5, 2022

Whether you’re a professional event planner with decades of experience or an average Joe learning how to throw a Halloween party for the first time, successful event execution requires getting organized, staying cool under pressure, and keeping track of each party-related task on your to-do list.

Vendor 29

Vendor Venue Entertainment Booking 29

Endless Events

APRIL 27, 2023

The one organization I worked for that did a ton of event sponsorships had a sales department that did the selling. By the time they came to me, the contract was signed, and I was just fulfilling it.” On the flip side, Deanna has worked for organizations that always paid to be a sponsor. That’s what I wrestle with.

Sponsors 177

Sponsors Events Attendee Audience 177

Convene by PCMA

AUGUST 13, 2021

Over the next year or so, conference organizers will need to define their responsibilities for duty of care when it comes to their events. Some of the host organizations were transparent and shared these reported cases with attendees. What guidelines or policies should we put into place for our staff and vendors?

Planner 105

Planner Publishing Communications Communications 105

Convene by PCMA

AUGUST 28, 2023

Leaders that talk the talk, Moore said, may have their organizations participate in Pride Month or Black History Month and stand in solidarity with an underrepresented group for a 30-day period. Committing to specific DEI goals also includes intentionally distributing RFPs to — and contracting and collaborating with — diverse businesses.

Vendor 98

Vendor Consulting Organization Contracts 98

Convene by PCMA

JULY 20, 2021

For Susan Kushner, president and CFO of Kushner & Associates, which organized transportation for the 2019 annual meeting of the American Society of Clinical Oncology, there was no there was no backup plan to pivot to during the pandemic. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild.

Vendor 98

Vendor Transportation Contracts Contracts 98

Bizzaboo

MARCH 4, 2020

For the most up-to-date information visit the dedicated knowledge centers on the WHO and CDC websites, and check with your local health organization. For more information on creating a preparedness plan, see the CDCs Interim Guidance for event organizers. Hopefully your contracts stipulate terms for last-minute changes like this.

Conference 128

Conference Speakers Vendor Registration 128

Convene by PCMA

OCTOBER 7, 2021

I’m the one that is securing those production vendors to come in and capture my content and to stream my event. I’m not the one who’s actually doing it — I’m the one signing the contract and paying for it. We have organizations coming to us to build their virtual events and we’re executing those events.

Virtual Events 111

Virtual Events Remote Contracts Contracts 111

Bizzaboo

MARCH 15, 2023

Event Industry News An online magazine delivering the latest event industry news, Event Industry News (EIN) is a go-to source for event organizers across industries edited by the one and only Adam Parry. PCMA PCMA (Professional Convention Management Association) is a nonprofit organization serving the business events industry.

Website 98

Website Planner Certification Publishing 98