Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. Contracts are self-inflicted wounds,” he says.

Planner 209

Planner Contracts Contracts Vendor 209

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

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Preparation Management Contracts Contracts 164

Smart Meetings

AUGUST 28, 2023

But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Meeting planners are the leaders of event teams.

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Planner Meeting Training Audience 235

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. But we’ve anticipated this.

Contracts 130

Contracts Contracts Insurance Planner 130

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract. The long form is the exhausted list.

Contracts 244

Contracts Contracts Meeting Government 244

Endless Events

FEBRUARY 27, 2019

It includes some contract language when it comes to this. And more and more planners actually understand this more, they’re putting it in their contract more and more often now, that hey, if I’m going to bring my group to this venue, you’re going to throw in wifi for my attendees. Brandt Kruger: Wifi.

Venue 249

Venue Contracts Contracts Preparation 249

Smart Meetings

JUNE 4, 2021

As Anh Nguyen, head of community engagement at the serendipitous networking platform twine pointed out in her guest post, “ Jury, Judge or…Event Planner ?” As event planners, we’ve always taken responsibility for the safety and security of our attendees while they were in our care. was an early question. TheEventVaxDebate.

Contracts 264

Contracts Contracts Regulations Events 264

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Smart Meetings

OCTOBER 30, 2023

Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurance meeting planners may be thinking about what they should be keeping on their radar. That is the question planners could be asking themselves. Off-Site To host your event on or off-site? with 6-12 months out, 15.7%

Insurance 246

Insurance Meeting Sustainability Hospitality 246

MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. If that happens, pressure on other airlines to follow suit will increase.

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Airlines Planner Contracts Contracts 122

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. Hotel blocks are crucial for event planners, but they also make a big difference for guests. “I Once you are both in agreement, sign the contract!

Contracts 189

Contracts Contracts Booking Online 189

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

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Management Destination Management Vendor Certification 215

Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise. Use price optimization tools.

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Travel Travel Transportation Airlines 246

MeetingsNet

AUGUST 6, 2024

Potential Contract Complications Savannah received more than eight inches of rain and a four-foot storm surge on Monday, August 5, causing widespread flooding and leading the mayor to designate Enmarket Arena as an emergency shelter for residents. It was cancelled.

Contracts 59

Contracts Contracts Preparation Banking 59

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Knowing how to negotiate event AV is a must-have skill for any event planner.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

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Trade Show Planner Communications Communications 164

Smart Meetings

OCTOBER 5, 2022

My advice for planners is to look for a solution with the breadth to support lots of different use cases,” he said. Many planners have post-traumatic stress disorder and want to minimize risk to satisfy the CFO sitting on our shoulders.” She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

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Meeting Virtual Events Platform Attendee 276

MeetingsNet

MAY 21, 2019

When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

Contracts 50

Contracts Contracts Preparation Certification 50

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

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Vendor Contracts Contracts Events 158

Endless Events

AUGUST 22, 2018

You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. AV companies can be willing to discount their quote if it means they can boost their cash flow with upfront payments, to offset some of their contracts that pay on those longer terms. But, it doesn’t hurt to ask.

Contracts 523

Contracts Contracts Vendor Transportation 523

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 89

Preparation Contracts Contracts Marketing 89

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Hiring Your AV Company Too Late. Skimping on Audio.

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Rehearsal Vendor Events Venue 297

Endless Events

OCTOBER 12, 2018

Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. If you know you’ll be live streaming a large portion of your event to people around the world, make sure the venue’s internet can handle it before you sign the venue contract.

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Remote Vendor Audience Events 298

Social Tables

MAY 30, 2019

Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself. 69% of event planners select venues based on word of mouth recommendations. Prepare tip envelopes for party entertainers and staff. Choose a theme. Determine your budget.

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Venue Entertainment Preparation Event Planning 199

Social Tables

DECEMBER 5, 2016

Planners today have to be on top of every detail to ensure an event is flawless. However, any event planner can tell you, that in reality, that’s no easy task. Here are just a few things that planners commonly forget to consider. Contracting a venue can be a chore within itself. You Lose the Venue.

Contracts 122

Contracts Contracts Website Registration 122

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. And this, of course, includes the AV company you’re signing a contract with. We said it several times, but it’s definitely worth repeating – event planners are some of the busiest people out there. Oh, event AV costs.

Events 308

Events Vendor Technology Technology 308

Endless Events

FEBRUARY 4, 2020

I think the issue though is a lot of people on the planner side don’t understand that they’re already using a lot of that already. We’re at a point where there’s no more money movement or should we be prepared for more in 2020?” . “I mean, it’s a huge, huge part of what’s happening.

Trends 328

Trends Events Technology Technology 328

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. .

Advertising 327

Advertising Events Technology Technology 327

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 78

Preparation Contracts Contracts Marketing 78

Endless Events

JANUARY 27, 2023

One of our top clients wanted us to help move a program’s contract. Once she successfully signed the contract, she ended up staying in Mexico. “I I was fascinated and wanted to understand how hotels and destinations were preparing for the return of travel. So in June 2020, I went to Mexico.

Education 177

Education Attendee Incentives Preparation 177

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. and are prepared to expedite the process by bringing their own equipment such as carts. Technology Labor.

Planner 81

Planner Vendor Insurance Contracts 81

MeetingsNet

JUNE 27, 2023

Be prepared for how deposits, billing, rebooking, concessions, and more are being handled by meeting properties today. Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. This is no longer the case.

Contracts 111

Contracts Contracts Trends Incentives 111

Social Tables

FEBRUARY 17, 2017

Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Allergies and preferences can complicate things, so having a chef that foresees and prepares for these details is important. Preparation. Flexibility.

Vendor 122

Vendor Certification Preparation Contracts 122

MeetingsNet

JANUARY 13, 2023

Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. For planners, most clients haven’t changed their expectations from pre-pandemic days. There are times when planners can get tons of concessions, low room rates, and all the meeting space they need with no rental fees.

Management 98

Management Marketing Marketing Contracts 98

Smart Meetings

DECEMBER 14, 2022

Their answer should provide a 360-degree view of what you can expect after you have contracted with the vendor; you need to know how they will handle your account from signing to the event execution. Here are the 10 questions you need to ask the event tech vendor before you get started. What does my post-sale journey look like?

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Vendor Events Communications Communications 219