Convene by PCMA

NOVEMBER 20, 2024

Since the pandemic, the problem of fewer registrants booking within in the contracted room block has become more acute. This last-minute uptick in registration makes it challenging for planners and hotels to accurately forecast and for hotels to manage inventory. Stay to play” policies have limited appeal.

Registration 102

Registration Booking Contracts Contracts 102

Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise. Use price optimization tools.

Travel 246

Travel Travel Transportation Airlines 246

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. Hotel blocks are crucial for event planners, but they also make a big difference for guests. In general, don’t ever sign the first version of the contract.

Contracts 189

Contracts Contracts Booking Online 189

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

MeetingsNet

JUNE 26, 2023

It’s a baffling trend, and one that hotel guests and meeting planners alike must contend with: The percentage of U.S. To ensure the level of service they expect, planners should include in meeting contracts minimum personnel numbers for the hotel’s event-services team as well as for meals and receptions.

Planner 98

Planner Proposal Contracts Contracts 98

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Vendor Events 204

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Venue 149

Social Tables

MARCH 2, 2021

Pricing For Properties For Planners Resources Blog Customer Stories Resource Library Training & Certification Podcast Product Updates About Cvent Log In Get Started Sign Up Free Request a Demo Home » Event Planning » How Much Do Wedding Planners Make? 7 Factors That Impact Salary How Much Do Wedding Planners Make?

Planner 99

Planner Contracts Contracts Vendor 99

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. But there must be boundaries for change in the course of planning a big meeting, and planners are responsible for enforcing those boundaries. Those who don’t are only inviting failure.

Rehearsal 114

Rehearsal Contracts Contracts Proposal 114

MeetingsNet

AUGUST 17, 2023

Planners should look more carefully at the fine print and consider changing some terms, says industry attorney Joshua Grimes. If you're the event planner—or the host hotel, which can also invoke force majeure—you would have to do so” within the next few days, he notes. Joshua Grimes, Esq., What Are the Alternatives?

Contracts 98

Contracts Contracts Proposal Planner 98

Endless Events

NOVEMBER 14, 2019

But if I’m talking to a planner, an in-house planner for a corporate company, I adapt it” “Think about a legal contract”, says Dustin. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. RFP – Request For Proposal.

Events 166

Events Insurance Contracts Contracts 166

Endless Events

FEBRUARY 6, 2023

I shared my world-famous request for a proposal (RFP) back in the day. They might give you a discount to help you get through this year, but they need the commitment that you’ll come back to X budget number next year.” He also suggests taking on multi-year contracts to save money. “If So, proceed with caution.

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

MAY 30, 2019

69% of event planners select venues based on word of mouth recommendations. Guest list etiquette states that party planners should give hosts or key stakeholders a strict number of people they can invite. If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

MAY 6, 2019

Thanks to these and other wedding statistics, we know that being a wedding planner can be both financially and emotionally rewarding. It takes some time but this is one wedding planning tip that event planners can use at every single wedding they do. You’ll also want to spend this time reviewing your contract.

Vendor 134

Vendor Contracts Contracts Planner 134

MeetingsNet

JULY 5, 2022

Planners: Are you sure that your next in-person meeting will have enough service staff on property to deliver the quality of experience your audience expects? In labor contracts with hotels in Boston, Las Vegas, San Francisco, and Hawaii, the union requires 180 days’ notice before new technologies are implemented.

Advertising 119

Advertising Proposal Contracts Contracts 119

Endless Events

OCTOBER 24, 2018

Hotels are learning that, hey, planners are realizing that it’s hard to get wifi. Brandt Kruger has this great saying, well, I guess this is a longtime saying, but we say this in all of our sessions, if you are negotiating, it’s asking before the contract. After the contract, it’s called begging. Conclusion .

Vendor 222

Vendor Trade Show Venue Conference 222

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. Major cities use tax money to create these non-profits, which help connect events with venues at no cost to planners.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

MARCH 10, 2021

In addition to checking out our post on how to become a wedding planner , one of the first things we recommend doing is exploring some of the best online wedding planner courses the web has to offer. Explore 6 of the best online wedding planner courses: Wondering what type of course is best for a wedding planner?

Online 78

Online Planner Certification Training 78

Traveler's Q

MARCH 2, 2023

Know the whole playlist if you can, while setting terms and limitations for any requests that your attendees may make Photography Contract a photographer who has a vision or style that already aligns with yours. Learning how to negotiate may not seem like a big key to being a more organized event planner, but it is actually an integral skill.

Organization 100

Organization Contracts Contracts Events 100

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. But the idea that they would use somebody else forever with one opportunity like that, I think most planners are smarter than that. So I have a template in which I send our RFP, request for proposal out.

Events 289

Events Logistics Vendor Proposal 289

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. AI can be used to automate certain tasks such as scheduling, budgeting, and marketing, allowing planners to focus on the finer details of events. So what are you waiting for?

Location 130

Location Venue Insurance Regulations 130

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 117

Management Registration Vendor Proposal 117

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? Conclusion o Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post How To Choose The Best Venue For Your Corporate Event appeared first on Traveler's Q. Consider the reputation of the venue (reviews? testimonials?)

Venue 100

Venue Insurance Audience Proposal 100

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote.

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. This model allows for predictable budgeting and scalability, making it suitable for various event planners. However, there may be more economical choices for frequent and larger-scale event planners.

Management 96

Management Registration Vendor Proposal 96

MeetingsNet

SEPTEMBER 26, 2024

7 business-event pros weigh in on how to get what you need in an event contract and stay on budget. It featured seven planners and suppliers who offered their perspectives and advice for meeting organizers to get what they need while staying on budget. Sound familiar?

Meeting 52

Meeting Contracts Contracts Vendor 52

MeetingsNet

AUGUST 29, 2023

As with recent hotel-labor agreements around the country plus a new contract for UPS workers, fresh contracts for more than 45,000 airline pilots may well affect costs around business events. The compensation and benefits for American pilots will be more than $9 billion across the four-year contract.

Contracts 52

Contracts Contracts Airlines Meeting 52

Eventtia

FEBRUARY 27, 2024

It offers a suite of tools for venue managers and event organizers, including functionalities for lead management, proposal, and contract automation, event order creation, and analytics for performance tracking. PlanningPod PlanningPod is a platform designed to cater to the needs of event planners and venue managers.

Platform 62

Platform Hospitality Logistics Proposal 62

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get. How long should planners wait for an answer to their RFP from properties? “I Even so, planners should not simply sit back and wait once their RFPs go out. Every RFP is unique,” she says.

Proposal 52

Proposal Site Selection Preparation Events 52

MeetingsNet

JANUARY 26, 2018

Let’s face it: This year will be tough for meeting planners. Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. Meeting planners are forced to become more strategic and creative in their sourcing approach. And 2019 and 2020 don’t look much better. .

Marketing 61

Marketing Marketing Booking Proposal 61

Bizzaboo

JULY 30, 2023

Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). Budget: Provide a budget range or limitations to ensure the venue’s proposals are within your financial parameters. About 42.6% About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

PRA

APRIL 20, 2021

I’ve pitched versions of it in my proposals for years and always find myself going back to it for inspiration. Fun Fact: Kristi has a recording contract and worked with the top concert producers in the world! I’ve attended for the past 3 years (year 4 is coming up next month!) What’s an event you’d love to design? Albert Einstein.

Training 98

Training Proposal Contracts Contracts 98

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Blue Spark Event Design

APRIL 22, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. Review the event flow and proposed placement of each element to ensure the goals set forth in step one is being achieved throughout the event timeline and adjust as needed.

Event Design 52

Event Design Vendor Preparation Proposal 52