Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

Preparation 164

Preparation Management Contracts Contracts 164

Smart Meetings

DECEMBER 27, 2021

With the pandemic and public concern fluctuating in the midst of uncertainty, event planners and professionals are left with an enormous responsibility to prepare themselves, their guests and their contracts for whatever comes next. Event Contract Essentials in the Covid Era. But we’ve anticipated this. State laws are varied.

Contracts 130

Contracts Contracts Insurance Planner 130

Endless Events

FEBRUARY 27, 2019

It includes some contract language when it comes to this. And more and more planners actually understand this more, they’re putting it in their contract more and more often now, that hey, if I’m going to bring my group to this venue, you’re going to throw in wifi for my attendees. Brandt Kruger: Wifi. Negotiating.

Venue 249

Venue Contracts Contracts Preparation 249

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

Contracts 244

Contracts Contracts Meeting Government 244

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Prepare for GDPR. Do Your Homework. In the same fashion, planners need to do their research when hiring vendors.

Planner 209

Planner Contracts Contracts Vendor 209

MeetingsNet

MAY 21, 2019

When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

Contracts 61

Contracts Contracts Preparation Meeting 61

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Smart Meetings

NOVEMBER 15, 2022

In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. By the Numbers.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. If you have a blueprint and are prepared, you’re already in the top 30% of event professionals.”. Once you are both in agreement, sign the contract!

Contracts 189

Contracts Contracts Booking Online 189

MeetingsNet

AUGUST 6, 2024

Potential Contract Complications Savannah received more than eight inches of rain and a four-foot storm surge on Monday, August 5, causing widespread flooding and leading the mayor to designate Enmarket Arena as an emergency shelter for residents. It was cancelled.

Contracts 59

Contracts Contracts Preparation Banking 59

Endless Events

APRIL 26, 2019

You should actually hire your AV company before you even sign your venue contract. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals. Prepare a Detailed schedule. Before signing any contracts make sure your quote is final.

Vendor 267

Vendor Events Preparation Venue 267

Smart Meetings

JANUARY 6, 2022

She said the announcement was being made now to allow clients, customers, supplies and partners the time to prepare. However, in life we should always respond and never react—these circumstances are what we have all prepared for, it is where we excel. 31 at Crypto.com Arena in Los Angeles. “I

Preparation 246

Preparation Online Contracts Contracts 246

ADMEI

MARCH 20, 2024

ADMEI Conference attendees can walk away with templates for contracting, employee onboarding materials, supplier relations, answers to burning legal questions from our well-loved “ask an attorney” session, and more. Prepare for awards. Start preparing your award submissions early this year. Maximize your benefits.

Conference 234

Conference Destination Management Trends Consulting 234

ADMEI

DECEMBER 13, 2023

Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? A DMC partner can help you compile a risk assessment that covers every aspect of your event, from contracts to catastrophes.

Management 207

Management Destination Management Vendor Certification 207

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Instead of concentrating on the number of screens you had last year or equipment assignments per room, different questions during the preparation stage may help you find the right, long-term AV provider.

Planner 235

Planner Meeting Training Audience 235

Endless Events

OCTOBER 31, 2018

It’s best to be educated and prepared when working with an AV Union to prevent being caught off guard. He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Here’s our contract.” However, it’s definitely true.

Contracts 199

Contracts Contracts Venue Rehearsal 199

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 101

Preparation Contracts Contracts Marketing 101

Endless Events

AUGUST 22, 2018

You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. AV companies can be willing to discount their quote if it means they can boost their cash flow with upfront payments, to offset some of their contracts that pay on those longer terms. But, it doesn’t hurt to ask.

Contracts 523

Contracts Contracts Vendor Transportation 523

Smart Meetings

MARCH 1, 2024

The Big Easy prepares for its 11th Super Bowl When the NFL added another week to its usual 17-week schedule in 2021, this created a small problem between the Super Bowl LVIII and this year’s Mardi Gras in New Orleans.

Corporate Meeting 264

Corporate Meeting Contracts Contracts Media 264

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. With this experience, he is well-prepared to successfully lead the reopening of British Colonial. Dringham enters as director of marketing. In 2022, he was named HSMAI General Manager of the Year for South Florida.

Hospitality 246

Hospitality Social Media Promotion Government 246

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost. Hiring Your AV Company Too Late. Skimping on Audio.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

OCTOBER 30, 2018

More : Preparing to Travel? Lopez Obrador, who takes office in January, had repeatedly questioned the project’s cost and whether construction contracts were awarded fairly. Mexican president-elect Andres Manuel Lopez Obrador said on Oct. Know Which Airports are the Best. Mexico City International Airport.

Contracts 183

Contracts Contracts Preparation Travel 183

Smart Meetings

AUGUST 11, 2023

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise.

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

Insurance 263

Insurance B2B Conference Retail 263

Smart Meetings

OCTOBER 30, 2023

Planners should also be aware of the needs of attendees while preparing their future events, “Attendees have become more protective of their time and have high expectations for that time when they commit to being away from home,” Diem said. They want interaction, not lectures, they want more white space.

Insurance 246

Insurance Meeting Sustainability Hospitality 246

Smart Meetings

NOVEMBER 26, 2024

Since her mother was traveling in the 1990s, laws have changed to require hotels to contract for ADA rooms, guaranteeing they will be available when the person arrives, rather than making it upon request. That might mean sitting a person in a certain part of the ballroom or warning them about conditions so they can prepare.

Registration 246

Registration Transportation Speakers Contracts 246

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Preparation 89

Preparation Contracts Contracts Marketing 89

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

JANUARY 27, 2023

One of our top clients wanted us to help move a program’s contract. Once she successfully signed the contract, she ended up staying in Mexico. “I I was fascinated and wanted to understand how hotels and destinations were preparing for the return of travel. So in June 2020, I went to Mexico.

Education 177

Education Attendee Incentives Preparation 177

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract? Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

NOVEMBER 15, 2022

While they’re very effective for that purpose, vaccines and boosters don’t necessarily prevent you from contracting or spreading Covid, or protect you from Long-Covid. If you want to be prepared, you can maintain the safety of your attendees by keeping informed about Covid developments and planning your events accordingly. —.

Healthcare 246

Healthcare Hospitality Events Contracts 246

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. Consider closing your contract at the end of a quarter or year.

Contracts 52

Contracts Contracts Proposal Incentives 52

The MICE Blog

AUGUST 17, 2020

But her previous experience has prepared her to navigate through the uncertainty. It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I had a lot of support from everyone.

Management 246

Management Contracts Contracts Logistics 246

Smart Meetings

OCTOBER 5, 2022

She suggests not signing long-term contracts “because you don’t know what is going to happen.”. Establishing a relationship with your meeting platform before you need them, just like you do with your banker, is a smart way to be prepared for the things you don’t normally think about.

Meeting 276

Meeting Virtual Events Platform Attendee 276

MeetingsNet

JUNE 27, 2023

Be prepared for how deposits, billing, rebooking, concessions, and more are being handled by meeting properties today. Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. This is no longer the case.

Contracts 111

Contracts Contracts Trends Incentives 111

MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. If that happens, pressure on other airlines to follow suit will increase.

Airlines 122

Airlines Planner Contracts Contracts 122