Remove Contracts Remove Preparation Remove Proposal
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Tips for Difficult Conversations from FICP22

Smart Meetings

In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. By the Numbers.

Insurance 245
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Venue Contracts for AV, Electric, and Internet: Read the Fine Print

MeetingsNet

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

MICE professionals

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CWT Study: Business Travel Costs Are Still Going Up, Slightly

Smart Meetings

Approaching Planning Differently With all this, CWT presents buying strategies heading into 2024 that may help planners prepare for increased business travel prices. Aggregate travel spend to increase the value of regular contract proposals. Shift to long-term planning. Consolidate and compromise.

Travel 246
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How to Negotiate Hotel Blocks

Endless Events

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. If you have a blueprint and are prepared, you’re already in the top 30% of event professionals.”. Once you are both in agreement, sign the contract!

Contracts 189
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How to Save Money on Event AV

Endless Events

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204
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Negotiating Hotel Contracts

Brightspot Incentive Events

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. There are new rules, clauses, and regulations to be mindful of. Be Detailed Upfront.

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A Planner’s Guide to Event Vendors 

Social Tables

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Contact nearby hotels for room block quotes and rate proposals. Request a sample contract of your event to review and confirm the deposit deadline.

Vendor 158