Endless Events

OCTOBER 12, 2018

Instead of paying to send people to an event, which can add up with airfare, car rental, registration fees, per diem, and missed work time, companies can simply allow those people to watch a live stream of the event. Be prepared to deal with people who are frustrated their internet can’t handle the live stream. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Bizzaboo

AUGUST 25, 2021

There’s a lot of uncertainty regarding COVID variants and in response, event organizers are creating event contingency plans to prepare for the future. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. Flexible Registration & Ticketing.

Registration 105

Registration Contracts Contracts Platform 105

AltexSoft Travel

FEBRUARY 20, 2020

To get it, you need a heavy package of documents to prepare and quite a few steps to make. To apply for an IATA number, you’ll need quite a few documents prepared in the following order : 2. Prepare the proof of general business operations. Use the registration page and proceed with the registration process.

Travel Agent 124

Travel Agent Airlines Travel Travel 124

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. The meeting rooms you contracted for may have been double booked. Be prepared for missed deadlines, late fees, and a lot more handholding.

Organization 105

Organization Rehearsal Preparation Events 105

Social Tables

APRIL 20, 2023

General Admission or VIP) Early bird registration specials Generating excitement early in the promotional stages but failing to keep the momentum going is a common mistake new event planners make. Early bird registration offers, “last chance” reminders, and other dynamic ticket pricing strategies help boost ticket sales.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. However, if all you need is a registration service, it may make sense to purchase it a la carte or work with a third party to do that for you. Make sure you understand the AV contract. Talk it out with your AV vendor.

Vendor 122

Vendor Events Contracts Contracts 122

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. This can include cancellation or postponement policies, and even COVID liabilities. Event Insurance. Source: Cort Events.

Communications 98

Communications Communications Virtual Events Events 98

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people. If you plan to offer presale tickets or registrations, decide on release dates for them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Skift Meetings

AUGUST 19, 2024

There has been a significant increase in what we call variable or on-demand planner contracting tied to third-party planning organizations,” said Todd Taranto, president of Cadre , a placement firm for event industry freelancers. The most commonly outsourced tasks are sourcing, registration, and gifting.

Contracts 66

Contracts Contracts Meeting Insurance 66

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Streamline the process.

Event Planning 88

Event Planning Registration Retail Social Media 88

MeetingsNet

SEPTEMBER 10, 2021

The convention center and local hotels told the association’s staff that they were prepared to host the event, arranging for extra food and supplies as well as generators for back-up power. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Event Experience Leaders know how different contracts look these days. Prepare action items that you can kick into gear if needed. What is risk management in event planning? It’s preemptively identifying possible issues. It’s embracing adaptability. Communicate Changes As They Happen.

Management 97

Management Automation Social Media Communications 97

MeetingsNet

NOVEMBER 8, 2022

Section, says, “After looking at the hotel-menu prices for my next meeting, we’re calculating a registration fee increase because we just have no room to absorb the inflation in our budget … There really isn’t a magic solution” when it comes to F&B. Check the contracts for deadlines. she says. • Put soda and bottled water on ice.

Contracts 105

Contracts Contracts Sponsors Attendee 105

MeetingsNet

JANUARY 8, 2019

These steps from communication, legal, and risk management professionals will help you lay the groundwork for reaching out to your attendees and preparing information before an event so that you won’t be left scrambling during one. Get emergency contact preferences from your attendees during the registration process. •

Communications 71

Communications Communications Social Media Registration 71

Eventtia

APRIL 18, 2022

Phase 1: Planning and Preparation. If it’s a virtual event or it’s a smaller in-person event, you’ll have more leniency, but at the very least, make sure you have at least two months in advance to prepare the event. Sign contract with venue and vendors. Online event registration/ event ticketing solution.

Sponsors 62

Sponsors Social Media Registration Events 62

Eventtia

OCTOBER 20, 2022

If you are planning a smaller event (or a simpler virtual-only event), you can have a shorter preparation time. an internal meeting), try to have at least one month of preparation time. Launch event registration. For an event with a 6-month preparation time, we can start this second phase around the 4-month mark.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

APRIL 3, 2023

of event organizers were able to reach a wider audience with virtual events ( Bizzabo , 2020) 54% of virtual event registrants convert to virtual attendees. of event organizers were able to reach a wider audience with virtual events ( Bizzabo , 2020) 54% of virtual event registrants convert to virtual attendees.

Marketing 105

Marketing Marketing Trends Virtual Events 105

Alcor Mice

APRIL 29, 2021

As you can see, there are quite a lot of things that go into preparing a memorable event experience. Before jumping into preparations, ask yourself a set of questions that will serve as a framework for how you’ll go about organizing your event. These questions will ultimately help you create a more comprehensive preparation plan.

Vendor 52

Vendor Registration Advertising Preparation 52

Alcor Mice

MAY 5, 2021

Hiring these production companies will definitely make your preparation much smoother; however, as an organizer, it’s best that you are aware of all the little things that are needed to make an event work. On-site Lead Depending on your event, you may need extra workers on the ground to act as ushers, handle guest registrations, etc.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

OCTOBER 5, 2023

Planning technology These are innovative tools and software designed to assist event planners and organizers in efficiently managing various aspects of event preparation. This technology aims to simplify the process of finding and contracting with suppliers or partners. Check out our favorite tools and how you can use them.

Event Technology 88

Event Technology Technology Technology Vendor 88

Blue Spark Event Design

JANUARY 13, 2021

Prepare to be flexible during your trip as restrictions and policies may change during your travel period. If you test positive on arrival, you should be prepared to isolate for a period of time as may be required. Follow all state, local, and territorial travel restrictions. Get a flu shot before you travel.

Meeting 52

Meeting Registration Preparation Transportation 52

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. They research services, collect event quotes, and execute event contracts. In this guide, we walk you through the process of planning a nonprofit event step-by-step.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Atlas Travel

APRIL 30, 2020

Our hotel partners graciously added clauses to contracts that would allow them to rebook or cancel if it is still unsafe to travel which further demonstrates that we are all in this together. We also recently partnered with Groupize, another event sourcing and registration tool that specializes in simple meetings management.

Incentives 52

Incentives Meeting Airlines Registration 52

Stova

MAY 25, 2023

High numbers of attendees might make some solutions for attendance or registration better than others. Be prepared so you know what to expect. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

JULY 30, 2023

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Read the fine print: Thoroughly read through the contract to ensure that all details are accurately documented.

Venue 52

Venue B2B Proposal Contracts 52

Conferences that Work

DECEMBER 18, 2023

But our industry still faces ongoing challenges, such as: high travel, F&B, and production costs; staffing shortages; tight client budgets; and the rise of last-minute event registrations. Consequently, I spent more time than usual helping with precon preparation and the real-time run of show to ensure things ran smoothly.

Booking 83

Booking Conference Meeting Design Online 83

Stova

MARCH 7, 2023

Facial recognition self-check-in powers speedy, contactless onsite registration. Use these flexible solutions to map a seamless attendee journey from marketing and registration through engagement and reporting. Trade shows and exhibitions require a lot of preparation, which can present an obstacle to sales.

Event Technology 52

Event Technology Technology Technology Platform 52

Achieve Incentives

JUNE 29, 2022

As our attendees were welcomed to the private check-in and registration area, they were greeted with warm, lavender-scented neck pillows and a long-stemmed white rose to set the luxurious, yet relaxed tone we were aiming for. Don’t leave a seamless registration experience up to chance. What operating system do they use?

Events 52

Events Registration Hospitality Attendee 52

Alcor Mice

APRIL 14, 2021

Even though every company is different, there are a few services that most of them are likely to include in their contract. PREPARATION. They are there to make sure that your event runs smoothly from its preparation to its execution. Which is why many event organizers hire designers early on in the preparation stage.

Production 52

Production Vendor Events Preparation 52

Redfin

JUNE 24, 2022

This information may include your credit report with your credit history and credit score, rental history, proof of income (W-2, pay stubs, or tax returns if you work a cash or contract job), past landlord and personal references, and your social security number. Proof of vehicle insurance and registration. Credit report.

Insurance 66

Insurance Online Preparation Management 66

Redfin

NOVEMBER 5, 2021

Whether you’ve moved into a new apartment or are preparing to move after selling your house , the process of moving can make even the calmest of people feel a little stressed. And if you’re preparing to relocate and are moving across the country, you might feel like there’s even more on your to-do list. . Disable alarms.

Transportation 74

Transportation Insurance Online Preparation 74

PlannerWire

FEBRUARY 5, 2020

From budgeting, reports, and task management to attendee registration, check-in, floor plans, and everything in between, they have you covered… what what you need without the soul crushing cost and long term contracts that the other platforms suck you into. Welcome to the EventTech 12 PlanningPod Edition.

Events 52

Events Registration Training Online 52

Stova

MARCH 17, 2023

Ensure that people managing the tactic are prepared and supported with the help of an event. There’s simply so much to consider and prepare. This will help you prepare for every aspect of the event and ensure you save instead of overspending. Logistics Do you need special contracts, permits, or insurance in hosting your event?

Social Media 40

Social Media Events Automation Planner 40

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. Be prepared to cushion your budget with a 20% increase to cover inflation costs. The current state of the economy will impact budgets. What do you anticipate will change with event tech in 2023?

Trends 111

Trends Events Technology Technology 111

Stova

MARCH 16, 2023

Kiosks at transportation hubs can also notify an attendee’s hotel of their arrival and put their corresponding room on the priority list for preparation. The pre-check-in helps to ease peak morning registration at the beginning of the conference. Good preparation is key to a flawless check-in process.

Event Technology 40

Event Technology Technology Technology Registration 40

AltexSoft Travel

OCTOBER 24, 2020

Airlines overwhelmingly encourage customers to check-in online – it makes lines shorter and helps airlines prepare better. It allows passengers to come prepared to the flight and drop their bag without going through the kiosk screens. In airports, this is done on counters handled by airline staff, but there are alternatives.

Technology 69

Technology Technology Travel Travel 69