Endless Events

SEPTEMBER 12, 2018

Imagine for a moment that it’s the day of your event and a presenter notices that the monitor they were expecting to see, isn’t there. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! It’s a giant cost!

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. Negotiations are vital to delivering a next-level experience, and there is no better time than the present to dust off these skills. 5 Key Tips for Negotiating Hotel Contracts. There are new rules, clauses, and regulations to be mindful of.

Contracts 52

Contracts Contracts Proposal Incentives 52

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Event stage design involves incorporating production elements into an event or presentation space to amplify the venue’s aesthetics and enhance the attendees’ experience.

Vendor 158

Vendor Contracts Contracts Events 158

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. To do that, Nguyen advised planners “to create backup plans for event spaces, session presenters, technology, and any other element” that will have an impact on the attendee experience.

Rehearsal 114

Rehearsal Contracts Contracts Proposal 114

ADMEI

JUNE 22, 2021

More specifically, DMCs are reevaluating their existing proposal, site-inspection, time tracking, contracting, payment, and procurement processes, as well as their overall pricing models. This writing sets out to not only provide context around the foregoing, but also deliver tangible ideas and proposed solutions.

Affiliate 100

Affiliate Proposal Panel Insurance 100

Endless Events

OCTOBER 14, 2019

You’re trying to turn over a whole bunch of presenters real fast and man that, I would say, it takes about five minutes per presentation to get their laptop set up, get them mic’d up, get them all settled in. Andrew’s proposal might not always fly with every client. Crunching The Numbers.

Management 218

Management Rehearsal Proposal Production 218

Endless Events

AUGUST 9, 2019

If you didn’t know this already, write it down: there’s always important information that should be presented in the beginning. Don’t shy away on saying that this is what you expect, you see what’s being presented, and you won’t accept anything less than what’s being proposed.

Proposal 184

Proposal Contracts Contracts Vendor 184

Social Tables

APRIL 17, 2019

Event seating presents a unique challenge because attendance is dynamic and often changes up to and throughout an event. Event professionals who responded to our survey proposed solutions including private group check-in versus lobby check-in, digital check-in to ensure rapidity, and even assigning arrival times in tiers or waves.

Proposal 149

Proposal Communications Communications Venue 149

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Proposal 105

Proposal Incentives Contracts Contracts 105

Motivation Excellence

DECEMBER 10, 2019

The problem with this model is that it presents the vendor as an “other,” a separate third party, functioning apart from what the company does. Look for something with: Vendor communication channels Project management functionality Payroll and contract management tools Compatibility with your existing systems Database creation capabilities.

Vendor 130

Vendor Management Contracts Contracts 130

Social Tables

MAY 30, 2019

If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point. If you need audio or visual equipment for slideshows or presentations, does the venue offer those tools? Prep your event space. Here are some cleaning tips to get your house party ready in an hour or less. Where is it?

Venue 199

Venue Entertainment Preparation Event Planning 199

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. The amount of time that they put in for the actual design work and creativity and all the other intangibles that are present. So I have a template in which I send our RFP, request for proposal out.

Events 289

Events Logistics Vendor Proposal 289

MeetingsNet

JUNE 26, 2023

Specifically, housekeeping and food & beverage are the areas where shortfalls are presently the greatest. To ensure the level of service they expect, planners should include in meeting contracts minimum personnel numbers for the hotel’s event-services team as well as for meals and receptions.

Planner 98

Planner Proposal Contracts Contracts 98

Social Tables

MAY 14, 2019

That’s usually a question of 1) who’s going to benefit from the purpose of the event or 2) who needs to be present to work towards a goal. Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Traveler's Q

APRIL 3, 2023

Does the Venue Include a Flexible Contract with “Force Majeure”? Force majeure is a legal clause that allows both parties to contract the flexibility to terminate or modify the agreement in cases of extraordinary events beyond their control, such as natural disasters or pandemics. This will help ensure quality control for your event.

Location 130

Location Venue Insurance Regulations 130

Eventtia

NOVEMBER 10, 2023

This consistency ensures that your brand identity is present throughout the event, from pre-event promotions to the event experience. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 117

Management Registration Vendor Proposal 117

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! It’s a giant cost!

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Travel Daily Media

AUGUST 11, 2019

The new contract will see Inspiravia S.L. The new contract will see Inspiravia S.L. Gonçalo Teixeira, marketing, brand and partner relations director foe Inspiravia and Viewtravel, said: “We are delighted with this opportunity to present our portfolio to Travelport Customers. Travelport and Inspiravia S.L Inspiravia S.L.

Proposal 52

Proposal Airlines Contracts Contracts 52

Eventtia

NOVEMBER 10, 2023

This consistency ensures that your brand identity is present throughout the event, from pre-event promotions to the event experience. Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers.

Management 96

Management Registration Vendor Proposal 96

Hotel Engine

AUGUST 7, 2022

By sharing their life online and presenting themselves authentically, they increase the likelihood that their followers will feel comfortable following their recommendations. Influencers at the micro-levels and above are used to receiving outreach partnership proposals. When you submit your proposal, be clear and concise.

Promotion 88

Promotion Booking Social Media Events 88

Meeting Tomorrow

MAY 7, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. ” Be prepared to elaborate on the main components in a quote or proposal. Josh Linker, a professional speaker and author on innovation, has presented at hundreds of corporate meetings and events.

Speakers 60

Speakers Proposal Contracts Contracts 60

Meeting Tomorrow

APRIL 17, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. Be prepared to elaborate on the main components in a quote or proposal. Josh Linker, a professional speaker and author on innovation, has presented at hundreds of corporate meetings and events.

Proposal 60

Proposal Speakers Contracts Contracts 60

Redfin

JULY 16, 2024

inspection, financing), and proposed closing date. Present the offer: Your agent submits the offer to the seller. Ensure all terms are clearly outlined in the contract. Get a home inspection: Once your offer is accepted and the contract is signed, you arrange for a home inspection. Be prepared for negotiations.

Insurance 69

Insurance Contracts Contracts Banking 69

Convene by PCMA

APRIL 8, 2024

Nearly all the conference presentations came directly from the association’s call for proposals, Mesmer said during a presentation she made at PCMA’s Convening Leaders 2024 in January. Information is at the fingertips of your attendees 24/7,” Michel said during the Convening Leaders presentation.

Speakers 52

Speakers Proposal Human Resources Audience 52

Stova

MAY 25, 2023

Improve Request for Proposal (RFP) efficiency. Venues often present packages upfront, but that doesn’t mean you can’t get creative with seating, food, breaks, and more. Understand these details before signing a contract. Electronic contracts are also becoming more common. Filter out venues that don’t meet your criteria.

Venue 52

Venue Planner Contracts Contracts 52

Solimar International

JULY 18, 2023

I was able to piggyback my research onto an existing project in the area – USAID contracts Solimar to develop the Bangladesh Ecotourism and Conservation Alliance (BECA) in collaboration with BEDS. Existing research in Bangladeshi mangrove preservation has focused on the ecological stability of the region.

Sustainability 80

Sustainability Retail Tourism Tourism 80

MeetingsNet

NOVEMBER 8, 2022

As one respondent to a recent MeetingsNet survey about cutting meeting costs said, “We always present as many dates as possible during the RFP process and then ask the hotel to propose best rates for their need dates. Negotiate multi-year contracts with the same venue or hotel chain. Event-Tech. Ground-Transportation.

Venue 52

Venue Contracts Contracts Proposal 52

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. They research services, collect event quotes, and execute event contracts. Discuss event details with the organization, especially if you’re working with a strict budget.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 10, 2023

Event Landing Pages Your event’s landing page is the initial touchpoint for attendees, making its presentation crucial. Attend Presentations Arrange for the software providers to give you an overview of their company, clients, solutions, services, and pricing models.

Registration 118

Registration Online Automation Platform 118

AltexSoft Travel

AUGUST 26, 2020

In this business model, a wholesaler (bed bank) contracts with a hotel for a period of time to sell a bulk of its rooms for a fixed price. Sometimes, wholesalers do dynamic pricing , but this type of contract is uncommon. But while Hotelbeds has directly contracted most of its properties, WebBeds has direct contracts with only 30,000.

Booking 85

Booking Management Banking Contracts 85

Redfin

MARCH 3, 2022

Sometimes when a homebuyer wants to close on the home as quickly as possible, it can lead to unrealistic contract dates. For example, a buyer finds out that stringent building restriction lines created decades ago limits their ability to add to their house because the proposed addition would violate the building setback lines.”.

Banking 63

Banking Contracts Contracts Insurance 63

Eventtia

JUNE 2, 2023

Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. Having a comprehensive event plan will significantly help you in managing your team and coordinating volunteers, and can also help in securing talents and sponsorships.

Organization 91

Organization Social Media Insurance Events 91

Meeting Tomorrow

MAY 7, 2019

Maybe you needed to switch to a bigger venue, your presenters need larger screens, or perhaps union labor was more than you thought. Be prepared to elaborate on the main components in a quote or proposal. Josh Linker, a professional speaker and author on innovation, has presented at hundreds of corporate meetings and events.

Proposal 40

Proposal Speakers Contracts Contracts 40

Bizzaboo

SEPTEMBER 4, 2023

Craft Compelling Sponsorship Proposals Create a comprehensive sponsorship proposal outlining the benefits, reach, and ROI that sponsors can expect by agreeing to participate in your event. Result: More than 75% of the attendees tried the platform during the event, and the company secured contracts with 15 new schools within a month.

Sponsors 52

Sponsors Seminar B2B Events 52

AltexSoft Travel

NOVEMBER 19, 2022

According to the International Travel & Health Insurance Journal , only about 20 percent of travelers in the USA used to purchase travel insurance before the Covid-19 pandemic, but at present this number has increased to more than 60 percent. Ideally, all these benefits should be present altogether in a single plan or package.

Insurance 52

Insurance Travel Travel B2C 52