Social Tables

APRIL 20, 2023

Accepting event planning gigs with a quick-turnaround time could also lead to presenting less than your best work. Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. Can we add that onto our contract?” We told you about that during the site visit.”

Venue 321

Venue Contracts Contracts Conference 321

Endless Events

MARCH 18, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Are rehearsals included? We have heard of WiFi costing upwards of 30K at venues.

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Lock in your run-of-show and rehearse more than ever before. They may need to straighten out seating, throw away trash, or be present to help supervise room setup turnovers and between cleaning. Space Conflicts. There were many re-bookings during the pandemic.

Organization 105

Organization Rehearsal Preparation Events 105

Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. I did so, and noticed that the other presenter did not.

Rehearsal 79

Rehearsal Logistics Contracts Contracts 79

Endless Events

NOVEMBER 7, 2018

Essentially, they’re the ones that are kinda being the glue to tie everybody together on the management side of things, usually so that person can focus on the technical direction of the event, not having to run out to go grab coffee or lunch or something like that if rehearsals go late, for example. They’re running around.

Production 227

Production Management Vendor Events 227

Gavel International

JUNE 10, 2024

WHY DRONES ARE BECOMING A POPULAR OPTION The technology that powers drones gives their light shows several appealing benefits: Better Customization Working with designers, you can customize every detail of the presentation, from beginning to end. Direct them to perform a run-through of the entire presentation.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. They research services, collect event quotes, and execute event contracts. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

Cultivate your event branding Building a recognizable and cohesive brand for your event ensures it stands out and resonates with your target audience, especially in retail, where presentation matters greatly. Once an agreement is reached, ensure all terms are laid out in a written contract. Document everything.

Event Planning 88

Event Planning Retail Registration Social Media 88

Endless Events

NOVEMBER 7, 2018

Essentially, they’re the ones that are kinda being the glue to tie everybody together on the management side of things, usually so that person can focus on the technical direction of the event, not having to run out to go grab coffee or lunch or something like that if rehearsals go late, for example. They’re running around.

Production 120

Production Management Vendor Events 120

ADMEI

MAY 19, 2021

Common threads in both the survey and the roundtables for many were the need to change the proposal process, incorporate a Letter of Engagement to protect both the planner and DMC prior to executing a contract, and improve site inspection policies. If the client advances to contract, the Letter becomes null and void. PROPOSAL PROCESS.

Proposal 190

Proposal Contracts Contracts Destination Management 190

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. The letter also sets a time frame for progressing to a contract. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Logistics 162

Bizzaboo

MARCH 28, 2025

vendor backups, contract flexibility) By the end of this phase, you should have a clear vision, a set budget, and a high-level plan in place. Many sponsors are eager to align with influential speakers and high-visibility sessions, making keynote presentations a valuable sponsorship opportunity.

Event Planning 83

Event Planning Sponsors Logistics Vendor 83

Eventtia

JANUARY 28, 2025

Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly. Equipment : LED screens for presentations to QR code scanners for check-ins. Lock it all down with a clear contract. Have a Plan B for everything.

Event Planning 62

Event Planning Rehearsal Social Media Events 62