Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Let them know what they will miss out on in terms of hotel blocks and speakers if they don’t act on a proposal right away and give a roadmap for what to expect in the months to come.”.

Insurance 245

Insurance Medical Meetings Contracts Contracts 245

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Convene by PCMA

NOVEMBER 20, 2024

Since the pandemic, the problem of fewer registrants booking within in the contracted room block has become more acute. This leads them to book directly with hotels, even if the rates are slightly higher than the contracted room-block rates because they can’t seamlessly integrate loyalty programs into the housing process.

Registration 102

Registration Booking Contracts Contracts 102

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. In general, don’t ever sign the first version of the contract. Hotel reps expect you to come back with a counter-proposal. This is Contracts 101.

Contracts 189

Contracts Contracts Booking Online 189

Smart Meetings

AUGUST 11, 2023

Aggregate travel spend to increase the value of regular contract proposals. Planning ahead allows organizers to explore more options at a better price, while enjoying better leverage. Consolidate and compromise. Compromising on when staff travels can also be beneficial. Focus on ROI.

Travel 246

Travel Travel Transportation Airlines 246

Smart Meetings

NOVEMBER 1, 2018

HyperloopTT Proposed Station Design. 17 shined favorably on the proposed route and the economics behind it. The multistate proposal, known as Great Lakes Hyperloop, is in the midst of a feasibility study of its own due to conclude in 2019. Over the past year, Musk received approval to begin digging between Washington, D.C.,

Transportation 200

Transportation Proposal Technology Technology 200

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal. Step 4: Site Tour and Evaluation Thoroughness and attention to detail are key.

Conference 246

Conference Site Selection Logistics Contracts 246

Smart Meetings

JUNE 2, 2023

Be sure when you’re reviewing the cost proposal, to ask the vendor what it actually includes.” Nguyen suggested asking vendors what exactly is included in the total price tag. Sometimes the cost of an event tech platform does not include the initial build or the support hours. Support: What resources are available?

Vendor 246

Vendor Meeting Planner Events 246

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process. Consider closing your contract at the end of a quarter or year.

Contracts 52

Contracts Contracts Proposal Incentives 52

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Contact nearby hotels for room block quotes and rate proposals. Request a sample contract of your event to review and confirm the deposit deadline.

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! It’s a giant cost!

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. We suggest you check the fine print before signing your contract to see if there is a fee involved for using those points.

Contracts 204

Contracts Contracts Vendor Events 204

Motivation Excellence

DECEMBER 10, 2019

Their assigned tasks will include: Selecting vendors and negotiating contracts Acting as liaisons between the vendors and the departments that use them Tracking vendor performance and identifying risks Understanding the role of each vendor and eliminating redundant contracts Assessing vendor ROI and shopping for new vendors when necessary.

Vendor 130

Vendor Management Contracts Contracts 130

Endless Events

FEBRUARY 6, 2023

I shared my world-famous request for a proposal (RFP) back in the day. They might give you a discount to help you get through this year, but they need the commitment that you’ll come back to X budget number next year.” He also suggests taking on multi-year contracts to save money. “If

Contracts 177

Contracts Contracts Events Vendor 177

Social Tables

APRIL 17, 2019

Event professionals who responded to our survey proposed solutions including private group check-in versus lobby check-in, digital check-in to ensure rapidity, and even assigning arrival times in tiers or waves. Both planners and venues agree, the hotel contract negotiation process could be a lot better. The takeaway? ” 17.

Proposal 149

Proposal Communications Communications Venue 149

ADMEI

JUNE 22, 2021

More specifically, DMCs are reevaluating their existing proposal, site-inspection, time tracking, contracting, payment, and procurement processes, as well as their overall pricing models. This writing sets out to not only provide context around the foregoing, but also deliver tangible ideas and proposed solutions.

Affiliate 100

Affiliate Proposal Panel Insurance 100

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Proposal 105

Proposal Incentives Contracts Contracts 105

MeetingsNet

JANUARY 27, 2023

With Unite Here Local 737’s nearly 800 workers at Orlando’s Orange County Convention Center threatening to strike since the end of 2022, a tentative contract agreement was reached on January 24 between the union and Sodexo, the foodservice provider at the facility. Vote ‘No’ to Disney’s contract proposal on February 2 and 3!”

Contracts 98

Contracts Contracts Proposal Prospect 98

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Contracts Proposal Planner 98

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. Based on his answer, Nguyen reiterated the reason the original venue was chosen versus others in the destination and how it did, in fact, fit the executives’ goals.

Rehearsal 114

Rehearsal Contracts Contracts Proposal 114

MeetingsNet

JULY 5, 2022

In labor contracts with hotels in Boston, Las Vegas, San Francisco, and Hawaii, the union requires 180 days’ notice before new technologies are implemented. One potential concession he proposed: Robots could pay union dues or their companies could share a percentage of the leasing fees with unions.

Advertising 119

Advertising Proposal Contracts Contracts 119

ITA Group

AUGUST 3, 2021

So, making your proposal more memorable can help you land the sponsors you need who are often operating on a limited budget. Venue in-kind items or contracted concessions can be your best friend. These same venues can also offer concessions in your event contract that can be used as sponsored items.

Sponsors 98

Sponsors Contracts Contracts Proposal 98

Endless Events

OCTOBER 24, 2018

Brandt Kruger has this great saying, well, I guess this is a longtime saying, but we say this in all of our sessions, if you are negotiating, it’s asking before the contract. After the contract, it’s called begging. You don’t want to be in a position where you’re begging. Be in the position of negotiating.

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

AUGUST 9, 2019

Don’t shy away on saying that this is what you expect, you see what’s being presented, and you won’t accept anything less than what’s being proposed. Terms & Conditions. Most of the things you can see in this last page are pretty standard, including the deposits.

Proposal 184

Proposal Contracts Contracts Vendor 184

MeetingsNet

APRIL 17, 2023

Session proposals are now being accepted for the MeetingsNet track at CaterSource + The Special Event show happening February 12 to 15, 2024, in Austin, Texas. Strong proposals will include actionable takeaways for attendees, deep understanding of the meeting industry, and the promise of an engaging or inspiring delivery.

Education 79

Education Proposal Meeting Speakers 79

Endless Events

NOVEMBER 14, 2019

But if I’m talking to a planner, an in-house planner for a corporate company, I adapt it” “Think about a legal contract”, says Dustin. “The very first thing on the top of a legal contract is it defines who it is that they’re talking about. RFP – Request For Proposal.

Events 166

Events Insurance Contracts Contracts 166

MeetingsNet

FEBRUARY 3, 2023

The full text of the bill is here.

Travel 105

Travel Travel Airlines Government 105

Traveler's Q

MARCH 2, 2023

Know the whole playlist if you can, while setting terms and limitations for any requests that your attendees may make Photography Contract a photographer who has a vision or style that already aligns with yours. This way, you don’t have to guide them or train them in much of anything in particular.

Organization 100

Organization Contracts Contracts Events 100

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. But it’s better to keep these piles of contracts, vendor agreements, and proposals organized and out of sight until needed. Streamline wedding paperwork.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

MAY 14, 2019

Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Social Tables

MAY 30, 2019

If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point. Prep your event space. If it’s at your home or a private residence, hire a maid or clean the party areas and restrooms yourself. Here are some cleaning tips to get your house party ready in an hour or less.

Venue 199

Venue Entertainment Preparation Event Planning 199

Eventtia

NOVEMBER 10, 2023

Request Demos and Evaluate Proposals After researching and narrowing down your options, the next step is to request demos and evaluate proposals from software providers. Detailed feature analysis Carefully review the proposed features and functionalities. Contract Terms Thoroughly evaluate the contract terms and conditions.

Management 117

Management Registration Vendor Proposal 117

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. So I have a template in which I send our RFP, request for proposal out. It’s like there’s straight pricing. “And I’m wanting to protect our working relationship. . It’s really detailed.

Events 289

Events Logistics Vendor Proposal 289

MeetingsNet

JUNE 26, 2023

To ensure the level of service they expect, planners should include in meeting contracts minimum personnel numbers for the hotel’s event-services team as well as for meals and receptions. This legislation would help hotels address critical staffing needs by allowing asylum seekers to work as soon as 30 days after applying for asylum.”

Planner 98

Planner Proposal Contracts Contracts 98

Endless Events

OCTOBER 14, 2019

Andrew’s proposal might not always fly with every client. So, it is kind of at that point hopefully the show is contracted. And as much as I’d like to have a technical director and show caller on every single show and a lighting guy, there is a point where that’s not necessary.

Management 218

Management Rehearsal Proposal Production 218

Traveler's Q

APRIL 3, 2023

Does the Venue Include a Flexible Contract with “Force Majeure”? Force majeure is a legal clause that allows both parties to contract the flexibility to terminate or modify the agreement in cases of extraordinary events beyond their control, such as natural disasters or pandemics. So what are you waiting for?

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 2, 2023

Does the venue include a flexible contract with “Force Majeure”? Conclusion o Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post How To Choose The Best Venue For Your Corporate Event appeared first on Traveler's Q. Consider the reputation of the venue (reviews? testimonials?)

Venue 100

Venue Insurance Audience Proposal 100