Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. I shared my world-famous request for a proposal (RFP) back in the day. I think this transparency is important because your vendors are experts too. No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q. florist, hairstylist, DJ, etc.) Within 1 to 2 weeks Pick up your dress/tux Confirm your travel plans Ensure you have the proper cash (in the right currency!)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Clients, vendors, event space managers.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

AUGUST 9, 2019

When you hit the rigging section, make sure you ask your vendor for a diagram or plot. Don’t shy away on saying that this is what you expect, you see what’s being presented, and you won’t accept anything less than what’s being proposed. Ask For a Rigging Diagram. Terms & Conditions.

Proposal 184

Proposal Contracts Contracts Vendor 184

Social Tables

MAY 30, 2019

To give you an idea of how much is appropriate, children’s party entertainers usually expect $15-$20 in tips each while wedding vendors like chefs often see anywhere from $50 to $100 an event, on average. If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point.

Venue 199

Venue Entertainment Preparation Event Planning 199

Social Tables

APRIL 17, 2019

Event professionals who responded to our survey proposed solutions including private group check-in versus lobby check-in, digital check-in to ensure rapidity, and even assigning arrival times in tiers or waves. Both planners and venues agree, the hotel contract negotiation process could be a lot better. The takeaway? ” 17.

Proposal 149

Proposal Communications Communications Venue 149

Endless Events

MARCH 12, 2020

If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. Can you beat this vendor? So I have a template in which I send our RFP, request for proposal out. It’s like there’s straight pricing. How does the quoting process work? It’s really detailed.

Events 289

Events Logistics Vendor Proposal 289

Eventtia

NOVEMBER 10, 2023

Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Discover how Eventtia compares with other event management software vendors.

Management 117

Management Registration Vendor Proposal 117

Social Tables

MAY 14, 2019

Planners can compare venues, filter results based on event specifics, and even submit eRFPs (electronic request for proposal). When you have your list of finalists in hand you’ll have to submit a request for proposal to most of them (especially hotels!) In most cases, the details of the proposal aren’t set in stone.

SEO 141

SEO Proposal Sponsors Events 141

Eventtia

NOVEMBER 10, 2023

Vendor evaluation Create a list of potential software vendors that offer solutions meeting your criteria. Investigate each vendor’s reputation, customer reviews, and client references to assess their reliability and performance. Discover how Eventtia compares with other event management software vendors.

Management 96

Management Registration Vendor Proposal 96

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. Beware of Free Internet Services .

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors. After, carefully document your time and receipts so your records are easy to reference if needed.

Planner 99

Planner Contracts Contracts Vendor 99

MeetingsNet

SEPTEMBER 26, 2024

7 business-event pros weigh in on how to get what you need in an event contract and stay on budget. Get Off to a Good Start In this sellers’ market, timeliness is one of the most important elements of securing an event contract that works for all parties. Sound familiar?

Meeting 52

Meeting Contracts Contracts Vendor 52

Social Tables

JUNE 29, 2023

Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). When is your event? About 42.6% About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Of those 50%, half of couples include their loved ones in the actual proposal and the other half host a party about a month afterwards. Send your event schedule to your vendors. Purchase the rings.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Blue Spark Event Design

APRIL 22, 2022

Once you have your overall theme in place and your event flow is well designed, reach out to your trusted partners and vendors to complete your vision. Finding quality, trusted vendors who love what they do and who can complete your vision can be difficult. Finalize theme and design. Prepare floor plans. This is the exciting part.

Event Design 52

Event Design Vendor Preparation Proposal 52

Eventtia

OCTOBER 20, 2022

Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors.

Event Planning 62

Event Planning Vendor Registration Social Media 62

AltexSoft Travel

AUGUST 26, 2020

Connectivity with direct software vendors of hotels. In this business model, a wholesaler (bed bank) contracts with a hotel for a period of time to sell a bulk of its rooms for a fixed price. Sometimes, wholesalers do dynamic pricing , but this type of contract is uncommon. Exclusive contracted rates. Wholesale APIs.

Booking 85

Booking Management Banking Contracts 85

Stova

MAY 25, 2023

Improve Request for Proposal (RFP) efficiency. Inquire about restrictions on vendors. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common. This enables you to: Spread the web to narrow your search.

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

APRIL 29, 2021

At this stage, you should also start requesting proposals and quotations from your prospective vendors. Speaker and Vendor dates: Your event wouldn’t be complete without vendors and speakers! BOOK YOUR VENDORS. As the event day approaches, it’s time to start booking your vendors and signing contracts.

Vendor 52

Vendor Registration Advertising Preparation 52

Alcor Mice

APRIL 24, 2021

Venue sourcing has also been made much more convenient with the availability of electronic requests for proposals (eRFP). Like a production team, some decorators and FnB vendors are usually part of an in-house team or are already partnered with the venues you are looking to hire. STEP 3: FINALIZE YOUR BUDGET.

Vendor 52

Vendor B2C Preparation Events 52

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Eventtia

OCTOBER 10, 2023

LinkedIn Use LinkedIn to discover industry leaders or vendors in the online registration software. Here’s how you should proceed: Contract Negotiation Pricing Flexibility : Approach the negotiation with a clear understanding of your budget and the value the software offers.

Registration 118

Registration Online Automation Platform 118

AltexSoft Travel

MARCH 23, 2022

As you have your tour elements arranged, scheduled, and rated, you can easily create a proposal with a readable itinerary description using customizable templates. For example, you have to be able to easily create custom commercial documents like proposals and quotes. Booking engine and payments processing. Customer support.

Booking 52

Booking Technology Technology Travel Agent 52

AltexSoft Travel

OCTOBER 24, 2020

In 2020, they published a contract opportunity called Passenger Self Screening Systems for Aviation Checkpoint looking for manufacturers who would create this technology. Currently, TSA is looking for proposals and additional information from checked-in vendors, among which are IBM, Salesforce, EY, MIT, and many more.

Technology 69

Technology Technology Travel Travel 69

Stova

MARCH 16, 2023

Get a clear view of their goals including time frames and performance indicators, and then communicate it back to them with how you propose to measure it. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Talk to meeting management software vendors.

Management 40

Management Meeting Vendor Registration 40

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event. Vicky’s team creates standard company contract clauses that auto-populate on every RFP.

Social Media 40

Social Media Events Automation Planner 40

Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Reach out to potential partners and influencers with a clear and enticing proposal. Once an agreement is reached, ensure all terms are laid out in a written contract. Here’s how to form your ideal team: Appoint leadership and assign an event manager.

Event Planning 88

Event Planning Retail Registration Social Media 88

ADMEI

MAY 19, 2021

And, like a general contractor, DMCs possess the skills, resources, and vendor relationships to “build” the event. PROPOSAL PROCESS. In an ADMEI focus group discussion, some participants estimated that 75% or more of their proposals were never contracted.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Smart Meetings

MAY 25, 2021

And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. Proposal Process. In the past, many DMCs have been expected to develop a comprehensive proposal and complete costing—essentially a full blueprint—without any compensation, contract or commitment.

Proposal 162

Proposal Contracts Contracts Logistics 162