Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Raise your registration fee.

Conference 279

Conference Sponsors Trade Show SEO 279

Convene by PCMA

FEBRUARY 20, 2023

Registration forecasting for 2023 was the top challenge identified by Louisville Tourism’s Client Advisory Council members. The assessment included analysis of CAC members’ registration data, insights discovered about attendee behavior, and suggestions for how and when this information should be communicated.

Registration 98

Registration Events Communications Communications 98

Eventtia

OCTOBER 10, 2023

Online registration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. It is especially beneficial for organizers who need to manage a large number of registrations or who need to collect complex attendee data. The short answer is “No.”

Registration 118

Registration Online Automation Platform 118

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. You don’t have to worry about collecting business cards or messing around with paper registration forms at the event. How can you track attendee metrics? Or engagement?

Platform 330

Platform Event Apps Events Online 330

Smart Meetings

AUGUST 12, 2021

Bohrer’s organization has a detailed of duty of care that is a part of the registration process, where attendees opt in and learn what Covid-related requirements there will be on site. “We I try to make sure that everything in cancelation says if we have to postpone, we’ll apply a percentage of this contract to a future meeting,” she said. “I

Meeting 246

Meeting Contracts Contracts Vendor 246

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Can my IT folks prevent a hack or act in case a virus invades your onsite registration system? We’re moving into year three of what will most likely be a continuation of the dreaded ‘P’ word: pivoting. Here are some things to consider.

Trends 264

Trends Meeting Site Selection Contracts 264

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 229

Contracts Contracts Events Vendor 229

Smart Meetings

NOVEMBER 9, 2018

Though registration information is handy, it is far from comprehensive. Example: An attendee registers for an event and immediately following the registration fills their personal session agenda with topics related to security for cloud-based server. The main sources of insight into attendees result in pretty sparse data.

Registration 203

Registration Prospect Contracts Contracts 203

Endless Events

MARCH 7, 2022

When we talk about the most popular event platform features , we typically think of registration and ticketing , integrations, gamification, and analytics reporting, for example. As soon as you sign the contract, we arrange a private Zoom for you and your staff. Brandt recommends being mindful of the onboarding process.

Platform 380

Platform Event Apps Events Planner 380

Smart Meetings

SEPTEMBER 3, 2023

That included a gifting experience at registration that allowed all attendees to choose their own swag from a shopping lounge, feathered friends both evenings and a light show that highlighted the fun of the destination care of Go Drone Shows. Smart Meetings Florida Experience elevated the gathering at every turn.

Meeting 264

Meeting Retreat Seminar Events 264

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Planner 130

Planner Management Contracts Contracts 130

Smart Meetings

NOVEMBER 15, 2023

What is new is the ability for non-programmers to use the cognitive tool for everything from writing marketing copy and agendas to answering attendee questions and managing registration. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human.

Insurance 263

Insurance B2B Conference Retail 263

Endless Events

MAY 12, 2022

” But on the other hand, there are many events with low registration numbers. As a planner, I am happy to sign all the contracts, but I need those dollars to buy all that labor. They typically like to get out of the office and use the conference as an excuse to have an expense-paid trip with their boss.

Planner 320

Planner Events Virtual Events Trade Show 320

Endless Events

JANUARY 22, 2019

They will answer questions regarding speeds, signal strengths, contract negotiations, and so much more. There is so much information and data held on event websites and registration platforms such as credit cards, flight info, home addresses and more, it is a jackpot of information for hackers. This is a can’t miss episode!

Trade Show 224

Trade Show Telecommunications Events Contracts 224

Smart Meetings

AUGUST 23, 2024

Food handling and requirements belong in the contract. Read More: Eat, Drink, Sip and Savor Resource Guide Smart food and beverage programs start at the RFP process where you ask about their sourcing and waste management. A chat with the chef in the kitchen should be a part of every site visit.

Entertainment 217

Entertainment Sustainability Panel Contracts 217

Smart Meetings

JUNE 2, 2023

Once you start doing demos, ask a lot of questions and involve your teammates. Consider doing a comparative analysis between the vendors with your team.

Vendor 246

Vendor Meeting Planner Events 246

Endless Events

FEBRUARY 4, 2020

And so this really opens up and even for people with hearing impairment, you have just their natural language, that capability that would not have been possible before” “ Using facial recognition for expedited registration is a possibility that is happening right now. You wear your name badge around your neck.

Trends 328

Trends Events Technology Technology 328

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Ticketing vendors, like online ticketing platforms, can streamline pre-event planning, speed up registration, and sell more event tickets through automation.

Vendor 158

Vendor Contracts Contracts Events 158

Motivation Excellence

NOVEMBER 4, 2024

We Take Care of the Details, Including Contract Negotiations Our team is skilled at contract negotiations with hotels and suppliers. We know how to manage risk, bolster budgets and alleviate headaches with every contract. We Handle Registration, Engagement and Follow Up You and your team have enough on your plates.

Incentives 130

Incentives Travel Travel Contracts 130

Endless Events

FEBRUARY 11, 2021

Yes, there are a million logistical questions, but if you’re bringing together 1000 people, you should make it part of your registration process”, says Will. You don’t immediately contract it and start spreading it. Can This Work? So there’s a period in which you’re most at risk of spreading it.

Venue 287

Venue Logistics Contracts Contracts 287

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Can you count on the ship you book being the ship you get?

Contracts 63

Contracts Contracts Planner Insurance 63

Skift Meetings

AUGUST 19, 2024

Skift Take: Companies are leaning heavily on “just-in-time” talent, hired for tasks like sourcing or registration, or to spend a couple of weeks doing site inspections or hotel contracting. Barbara Scofidio Read the Complete Story On Skift Meetings

Meeting 104

Meeting Contracts Contracts Registration 104

Endless Events

JANUARY 27, 2023

One of our top clients wanted us to help move a program’s contract. Once she successfully signed the contract, she ended up staying in Mexico. “I We forget about the hype up; our registration experience is really boring. “The catalyst for my [nomadic living] was covid. So in June 2020, I went to Mexico.

Education 177

Education Attendee Incentives Preparation 177

Endless Events

JUNE 29, 2020

By implementing distancing regulations, and no-touch tools such as QR Codes, NFC tags, Big Data, and more, it lowers the risk of contracting the virus and adds a layer of security. . Attendees can simply scan their face (if consented to during registration), and be granted access to the event once they are recognized. .

Advertising 327

Advertising Events Technology Technology 327

Motivation Excellence

NOVEMBER 22, 2024

Were flexible and can handle everything meetings and events-related, including: destination/venue consultations contract negotiations registration and air bookings pre- and post-engagement with your participants wow-worthy elements on-site including entertainment, A/V, gifting and more Pick and choose how to use us.

Meeting 130

Meeting B2B Logistics Contracts 130

Smart Meetings

NOVEMBER 23, 2021

In the event that you contracted Covid within 90 days prior to your trip, documentation of your recovery should be carried with you and presented in place of a negative test or vaccination. citizens and nonimmigrants must be fully vaccinated , the last dose having been received no fewer than 14 days before flight, to enter the country.

Airlines 278

Airlines Travel Travel Website 278

Social Tables

DECEMBER 5, 2016

Contracting a venue can be a chore within itself. At times, a venue could offer space to two organizations, sometimes issuing contracts to both. In some rare cases, you can find yourself answering a call of someone alerting you that your signed contract is invalid due to another organization’s booking. You Lose the Venue.

Contracts 122

Contracts Contracts Website Registration 122

Smart Meetings

JANUARY 2, 2024

We] are on a contract basis now to do their meetings and I still get to be part of a really meaningful and important mission. We are collecting data from every point, from registration all the way to reconciliation. When you look at [our work with] the Kidney Cancer Association, a door opened where they needed some budget cutting.

Meeting 130

Meeting Registration Events Logistics 130

Convene by PCMA

NOVEMBER 20, 2024

Too many event registrants are booking outside hotel blocks — an issue discussed during three PCMA roundtable conversations over the past year. When only two out of five of your registrants book their housing within the designated room block, you know you’re trying to work with a flawed industry model.

Registration 102

Registration Booking Contracts Contracts 102

Bizzaboo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. For example, numerous properties in Vegas are investing in on-site studios for broadcasting and Lowe's is packaging a virtual piece so that your contract includes almost a ready-made hybrid checklist.”.

Registration 105

Registration Contracts Contracts Platform 105

Endless Events

OCTOBER 12, 2018

Instead of paying to send people to an event, which can add up with airfare, car rental, registration fees, per diem, and missed work time, companies can simply allow those people to watch a live stream of the event. Live streaming events can also be incredibly cost-effective for everyone involved. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Smart Meetings

OCTOBER 12, 2022

To ease the rush of registration, attendees were urged to print badges at home and grab a lanyard in the hall. “It was important to us that their voices are being heard and that they’re a part of how EIC champions things and advocates and leads, says Sherrif Karamat, CEO of Professional Convention Management Association and EIC chair-elect.

Attendee 293

Attendee Airlines Tourism Tourism 293

Endless Events

MARCH 11, 2019

As event profs, we hold so much data within our registrations, software, and events. It wasn’t that Target themselves got hacked it was I believe in that case it was an HVAC company that they contracted with that they’ve given somebody access to something, so the hackers came in through the HVAC company.

Events 269

Events Registration Networking Banking 269

Endless Events

JULY 13, 2018

For example, repeat registrants would mean they are really engaged, and a high level of social media activity means they are spreading the word. In the end, you need to make sure the contract is properly accomplished. Attendee satisfaction is more than just a survey with a happy and a sad face. Tribal Marketing to Engage Audiences.

Attendee 159

Attendee Trade Show Audience Rehearsal 159

Bizzaboo

AUGUST 3, 2023

Can I monitor event registration and campaign performance in real time? Given that event registration is a leading metric for event marketing success, you need to be able to assess performance so you adjust your strategy in real time if needed. How many payment processors/types does your registration platform support?

Management 98

Management Registration Vendor Event Apps 98

MeetingsNet

NOVEMBER 8, 2022

The major platforms offer everything from marketing and event apps to registration and attendee metrics. However, if all you need is a registration service, it may make sense to purchase it a la carte or work with a third party to do that for you. Make sure you understand the AV contract. Talk it out with your AV vendor.

Vendor 122

Vendor Events Contracts Contracts 122

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners.

Management 117

Management Registration Vendor Automation 117