Smart Meetings

SEPTEMBER 28, 2022

The new contract-based permitting model allowing restaurants to operate sidewalk dining parklets in Miami Beach was upheld by a Miami-Dade County judge this week following a legal challenge brought by a small group of businesses who disputed the new model, which goes into effect Oct. Read More: Epic Lessons from an Only-in-Miami Experience.

Contracts 241

Contracts Contracts Planner Venue 241

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects.

Preparation 164

Preparation Management Contracts Contracts 164

Traveler's Q

APRIL 3, 2023

When it comes to corporate event planning, selecting the right venue is one of the most important decisions you need to make. Not only does the venue need to be able to accommodate your desired number of guests and any audio/visual needs, but it should also reflect the desired mood and atmosphere for your event.

Location 130

Location Venue Insurance Regulations 130

Endless Events

APRIL 8, 2019

. ” The more accurate your schedule is from day one, the more accurate your final bill is gonna be” Dive Into The Regulations. We had to do it as far as we had to start putting it in our contract because even though this stuff is pretty common across AV companies, people would always be shocked”, says Will. .

Education 299

Education Events Vendor Regulations 299

Smart Meetings

JULY 26, 2024

Considerations such as sustainability and F&B add-ons can be integrated into your finalized contract terms. Eliminating alcohol reduces costs, especially at highly regulated pharma events and it puts the focus on the learning and the education.

Incentives 239

Incentives Vendor Regulations Contracts 239

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Vendor 158

Vendor Contracts Contracts Events 158

Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

Venue 100

Venue Insurance Audience Proposal 100

The MICE Blog

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

Management 246

Management Contracts Contracts Logistics 246

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

Venue 93

Venue Booking Conference Vendor 93

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Require that the venue or other internet supplier take measures to keep the network secure. a meetings industry attorney with Grimes Law Offices.

Contracts 57

Contracts Contracts Regulations Venue 57

The MICE Blog

MAY 2, 2022

So don’t worry about having too much stuff up on stage, because people want to get together, because otherwise, your audience will be in front of your venue networking while you are preparing all kinds of stuff up on the stage.’ . Brief overview of COVID related regulations in the UK and Germany, as of April 2022.

Regulations 130

Regulations Networking Audience Contracts 130

Brightspot Incentive Events

JULY 8, 2022

When negotiating hotel contracts, it is fair to say things have changed. There are new rules, clauses, and regulations to be mindful of. 5 Key Tips for Negotiating Hotel Contracts. A hotel partner recently shared that you should be ready to sign a hotel contract tomorrow when you begin your sourcing process.

Contracts 52

Contracts Contracts Proposal Incentives 52

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venue 78

Venue Conference Automotive Booking 78

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

MARCH 17, 2022

“The Future of the Force Majeure: Negotiating Contracts Amid Uncertainty” was such a popular session at Convening Leaders 2022 that the breakout room at Caesars Forum quickly filled to capacity and in-person attendees had to join the online audience to participate. He shed some light on contract considerations when we spoke in late February.

Contracts 105

Contracts Contracts Regulations Government 105

Smart Meetings

JULY 7, 2021

Providing resources on local regulations of the destination and what to expect was suggested, as well as fostering understanding when stricter protocols were in place by reminding attendees these protocols are temporary and chosen to enhance safety for all. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know.

Incentives 130

Incentives Travel Travel Prospect 130

Social Tables

OCTOBER 5, 2022

In this article, we break down exactly how to throw a Halloween party and guide you step-by-step through the entire process, from selecting the right venue and refining the party’s theme to sending invitations and making a menu. When you think of your dream venue, what do you see? How many guests would you like to invite?

Vendor 29

Vendor Venue Entertainment Booking 29

The MICE Blog

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? So in the contract, it has already mentioned these six guests from Ukraine and Russia and they cannot travel. You always need a backup. We negotiate exit windows with the suppliers.

Incentives 162

Incentives Travel Travel Contracts 162

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

MeetingsNet

APRIL 29, 2020

A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly. We will need to modify contract verbiage to address unforeseen cancellations due to epidemic and pandemic outbreaks.

Meeting 80

Meeting Logistics Contracts Contracts 80

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. If there’s no way around it, be strategic in the early event planning stages by learning the local union rules and regulations.

Venue 41

Venue Regulations Contracts Contracts 41

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts. FINANCES/REVENUE.

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. If there’s no way around it, be strategic in the early event planning stages by learning the local union rules and regulations.

Venue 40

Venue Regulations Contracts Contracts 40

Eventtia

NOVEMBER 10, 2023

Security and Compliance Risks Inadequate software may not provide security features and compliance with regulations such as GDPR and CCPA. This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. What integration capabilities are essential?

Management 117

Management Registration Vendor Proposal 117

Bizzaboo

JUNE 27, 2022

Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Double-checking local laws, rules, and regulations. Review Refund Policies and Financial Implications.

Management 97

Management Automation Social Media Communications 97

Gavel International

JUNE 10, 2024

Fewer Safety Regulations Fireworks and laser light shows have more safety regulations associated with their productions and are limited to where they can take place. Select a Drone-Friendly Venue Drone light shows are aerial displays – meaning you need a venue that can accommodate such a display.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Eventtia

OCTOBER 10, 2023

Emergency Notifications: In case of any changes in the event’s schedule, venue, or other critical aspects, the software should be able to send out emergency notifications. Scope of Service : Ensure that the scope of services you receive is clearly defined in the contract.

Registration 118

Registration Online Automation Platform 118

Eventtia

NOVEMBER 10, 2023

Security and Compliance Risks Inadequate software may not provide security features and compliance with regulations such as GDPR and CCPA. This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. What integration capabilities are essential?

Management 96

Management Registration Vendor Proposal 96

Social Tables

OCTOBER 5, 2023

We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. These resources could include venues, equipment, catering services, entertainment, and more. And it’s only just getting started. Align with sustainability innovations.

Event Technology 88

Event Technology Technology Technology Vendor 88

MeetingsNet

JANUARY 8, 2019

Enforce all safety regulations. Ask the venue if anything unusual happened at a previous group’s event, such as unauthorized entry to staff-only areas or badge theft. • Also read: Risk360: Do One Thing Risk360: Choosing a Location or Venue Risk360: The Contract Risk360: Communications Policy Risk360: Developing an Emergency Plan.

Regulations 59

Regulations Preparation Contracts Contracts 59

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. As such, you will need to formulate a contract that protects this investment. Every event production is an investment.

Production 52

Production Contracts Contracts Vendor 52

Redfin

JUNE 14, 2023

The city boasts a thriving arts and cultural scene, with renowned venues such as the Greensboro Coliseum Complex and the Carolina Theatre hosting concerts, performances, and exhibitions year-round. Coastal development regulations aim to protect the delicate coastal ecosystem and sustainably manage growth.

Insurance 59

Insurance Regulations Marketing Marketing 59

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( venue space, accommodation needs, food and beverage, transportation, travel, etc.), lodging, food/beverage providers, meeting venue, etc.)

Trends 52

Trends Meeting Vendor Planner 52

Stova

MARCH 16, 2023

Kiosks That Make Early Check-in Easy Check-in is typically the first touchpoint attendees have with an event, but that doesn’t always have to happen at the venue. While there are general guidelines across the country, there are also local and state safety regulations to consider.

Event Technology 40

Event Technology Technology Technology Registration 40

Unique World Global Destinations

MARCH 1, 2021

In the UK though, the roadmap for reopening businesses and venues looks positive to be this summer! One, for the larger scale events, you can consider crowd monitoring solutions, air filtration systems for ventilation in venues, electrostatic sprayers for disinfecting surfaces in function rooms among other safety measures for venues.

Travel 52

Travel Travel Destination Management Incentives 52

Smart Meetings

JUNE 4, 2021

“Do you think masks/no masks, vaccines/non-vaxed will or should be an addendum on contracts with venues? Or is it location based, and a mutual understanding between venue and planner?” Do you think masks/no masks, vaccines/non-vaxxed will or should be an addendum on contracts with venues? was an early question.

Contracts 264

Contracts Contracts Regulations Events 264