Social Tables

APRIL 20, 2023

Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 13, 2018

Preferably, there should also be enough time for rehearsals before the big day. In the end, you need to make sure the contract is properly accomplished. There should be enough space for all slated activities (including the tech to be used), and the area should also allow for a timely set-up of equipment.

Attendee 159

Attendee Trade Show Audience Rehearsal 159

Endless Events

MARCH 18, 2019

This can be a great deal but you want to ask a few things before signing the contract and locking in. If either of these doesn’t turn out to be the case, you can probably negotiate this out of your contract but only before signing! Are rehearsals included? We have heard of WiFi costing upwards of 30K at venues.

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Lock in your run-of-show and rehearse more than ever before. Chances are high that 10 percent or so of your coworkers will either get COVID or need to quarantine because of potential exposure. Space Conflicts. There were many re-bookings during the pandemic.

Organization 105

Organization Rehearsal Preparation Events 105

Social Tables

MAY 16, 2019

Book your rehearsal and rehearsal-dinner venues. In addition to sharing a meal with friends and family, couples use the rehearsal dinner to host informal toasts and play ice breaker games so people can get to know each other before the big day. Invite guests to your rehearsal dinner. Complete your final dress fitting.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Conferences that Work

MARCH 25, 2019

The session required extensive set up, so my crew and I worked solidly for three hours to get the room ready and rehearse our workshop tasks. From my perspective as a presenter and facilitator, I’m not sure there’s much I can do when others cause truncation of my contracted sessions or fill them with hungry, tired attendees.

Rehearsal 79

Rehearsal Logistics Contracts Contracts 79

Social Tables

SEPTEMBER 21, 2023

Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in event contracts. Outline any attendee cleanup responsibilities in the contract, such as requiring them to place all trash in cans or place any moved furniture back in its original position. Make the most out of the booking process.

Events 88

Events Rehearsal Venue Booking 88

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Just let your event manager know what you’re looking for and voilá— you just saved yourself a whole bunch of searching, contracting, and calling.

Rehearsal 80

Rehearsal Venue Contracts Contracts 80

Gavel International

JUNE 10, 2024

Rehearse the Show Much like you should rehearse any event, rehearsing a drone light show is crucial. Hiring the right professionals and rehearsing the run-of-show at the venue greatly decreases any potential risks. Creating drone light show designs is a very different matter than designing for other mediums.

Incentives 52

Incentives Rehearsal Regulations Technology 52

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. When it comes to producing meetings or conferences, we find this to be extremely applicable.

Management 52

Management Conference Rehearsal Vendor 52

Social Tables

NOVEMBER 16, 2023

It may surprise you to learn that restaurants can offer party packages for a wide range of private occasions, such as: Anniversaries Holiday parties Birthday parties Business meetings Corporate events Fundraisers Rehearsals Cocktail parties Showers (e.g.,

Rehearsal 78

Rehearsal Social Media Venue Booking 78

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session. Promote fun event activities, new speaker additions, event swag, or behind-the-scenes footage of your rehearsal to build one last burst of energy for the big day.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

Once an agreement is reached, ensure all terms are laid out in a written contract. Plan practice sessions for speakers Plan practice sessions for all speakers and performers so that they can rehearse their presentations and ensure that everything runs smoothly on the day of the event. Document everything. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Social Media 88

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Just let your event manager know what you’re looking for and voilá— you just saved yourself a whole bunch of searching, contracting, and calling.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Endless Events

JULY 26, 2019

Maybe they are running dress rehearsals and notice that videos are buffering, or the AV company tells them they don’t have adequate speeds to Livestream, they find dead zones and can’t get WiFi in certain rooms and the list goes on. Negotiating allows freedom and preserves negotiating rates BEFORE the contract is signed.

Vendor 282

Vendor Events Venue Contracts 282

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. The letter also sets a time frame for progressing to a contract. Proposal Process. Site Inspections.

Proposal 162

Proposal Contracts Contracts Logistics 162

ADMEI

MAY 19, 2021

Common threads in both the survey and the roundtables for many were the need to change the proposal process, incorporate a Letter of Engagement to protect both the planner and DMC prior to executing a contract, and improve site inspection policies. If the client advances to contract, the Letter becomes null and void. PROPOSAL PROCESS.

Proposal 190

Proposal Contracts Contracts Destination Management 190

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. Can we add that onto our contract?” We told you about that during the site visit.”

Venue 321

Venue Contracts Contracts Conference 321

Endless Events

NOVEMBER 7, 2018

Essentially, they’re the ones that are kinda being the glue to tie everybody together on the management side of things, usually so that person can focus on the technical direction of the event, not having to run out to go grab coffee or lunch or something like that if rehearsals go late, for example.

Production 227

Production Management Vendor Rehearsal 227

Endless Events

NOVEMBER 7, 2018

Essentially, they’re the ones that are kinda being the glue to tie everybody together on the management side of things, usually so that person can focus on the technical direction of the event, not having to run out to go grab coffee or lunch or something like that if rehearsals go late, for example.

Production 120

Production Management Vendor Rehearsal 120

Traveler's Q

FEBRUARY 16, 2023

photographers) Send out save the dates Purchase your dress/tux Plan and book your desired events Within 6 to 9 months Book your rehearsal dinner venue (make sure that your guests are invited; it is customary) Decide the menu with your caterer Send out wedding invitations Book the remaining support teammates (e.g.

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Bizzaboo

MARCH 28, 2025

vendor backups, contract flexibility) By the end of this phase, you should have a clear vision, a set budget, and a high-level plan in place. Contracts should outline detailed deliverables, timelines, and contingency plans because surprises happen. Checklist: Define event goals and objectives (e.g.

Event Planning 83

Event Planning Sponsors Logistics Vendor 83

Eventtia

JANUARY 28, 2025

Final Preparations and Rehearsals : Check every detail against your plan, have backup solutions for any hiccups, and run rehearsals to make sure everything runs smoothly. Lock it all down with a clear contract. Set up a tech rehearsal to prevent hiccups. Phase 4: Final Preparations and Rehearsals Its crunch time!

Event Planning 62

Event Planning Rehearsal Social Media Events 62