Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Traveler's Q

MARCH 2, 2023

Wedding Transportation Approximately two percent of your wedding budget should be allotted for transportation. This includes wedding party transportation and wedding guest transportation. Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where.

Insurance 26

Insurance Transportation Vendor Planner 26

Achieve Incentives

DECEMBER 17, 2020

With their partnership, your team expands to include a dedicated project manager, event planner, destination specialist, contract attorneys, graphic designer and website registration manager, flight reservation agent, on-site program leaders, and so much more. Third parties typically have contracts already in place with these systems.

Vendor 98

Vendor Contracts Contracts Incentives 98

Convene by PCMA

JULY 20, 2021

For Susan Kushner, president and CFO of Kushner & Associates, which organized transportation for the 2019 annual meeting of the American Society of Clinical Oncology, there was no there was no backup plan to pivot to during the pandemic. Obviously, virtual meetings do not need transportation,” she said. Then came the pandemic.

Vendor 98

Vendor Transportation Contracts Contracts 98

Convene by PCMA

DECEMBER 9, 2024

The dramatic increase in AV costs post-pandemic cited by planners as astronomical, ridiculous, and unreasonable has led to planners feeling trapped, with little flexibility to use outside vendors due to exclusive agreements.

Planner 115

Planner Registration Events Logistics 115

Smart Meetings

JULY 7, 2021

Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Incentives 130

Incentives Travel Travel Prospect 130

Social Tables

APRIL 20, 2023

If so, restaurant reservations, transportation, and other local accommodations may become more difficult to book as the event approaches. Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

OCTOBER 5, 2022

In addition to outlining how much you have to spend on the event overall, breakdown the budget for your party into various categories, including: Venue rental Food costs or catering services Alcoholic/non-alcoholic beverages Entertainment Decorations Guest transportation Party favors.

Vendor 29

Vendor Venue Entertainment Booking 29

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Better events, no stress.

Attendee 156

Attendee Social Media Entertainment Banking 156

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Are masks required while using rideshare or public transportation? Space Conflicts. There were many re-bookings during the pandemic. Some of these groups have been squeezed in. ON THE WEB.

Organization 105

Organization Rehearsal Preparation Events 105

Bizzaboo

SEPTEMBER 1, 2023

Transportation is a pivotal element of venue selection so that your guests can arrive on time without dealing with delays or unforeseen transit elements.” As you narrow your event venue choices, you must ask the following questions about location, transportation, accessibility challenges, and more.

Venue 93

Venue Booking Conference Vendor 93

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. The ink has dried and the room block contract is complete – what next? Click To Tweet. Click To Tweet.

Planner 68

Planner Contracts Contracts Logistics 68

ITA Group

JANUARY 28, 2022

Air and transportation. Vendor and speaker coordination. Our global buying power mitigates risk with better contract terms, generates cost savings, and saves you time negotiating with hotels and venues. Hotel booking and contracting. Venue sourcing and contracting. Vendor management. Air and transportation.

Management 52

Management Automotive Contracts Contracts 52

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Arrange transportation. Send your event schedule to your vendors.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. Transportation. Food and Beverage. Audio Visual. Event Staffing.

Management 52

Management Conference Rehearsal Vendor 52

Achieve Incentives

AUGUST 21, 2023

Make sure the place you plan to host your attendees will meet your needs, and whenever possible – get the function space confirmed in your contract. Even knowing a little of this information at the onset will help with planning for vendors and agendas. We can coordinate transportation. What’s the vibe on a scale of tame to wild?

Logistics 98

Logistics Incentives Entertainment Location 98

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Eventtia

OCTOBER 20, 2022

Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors.

Event Planning 62

Event Planning Vendor Registration Social Media 62

Endless Events

NOVEMBER 7, 2018

Usually, this person is working with vendors. Let’s say they need to go pick up something at a vendor. ” Well, typically in union venues there might be a contract that requires you to pay to have people as loaders. They’re working with the actual engineers working on the show.

Production 227

Production Management Vendor Rehearsal 227

AltexSoft Travel

AUGUST 26, 2020

Connectivity with direct software vendors of hotels. In this business model, a wholesaler (bed bank) contracts with a hotel for a period of time to sell a bulk of its rooms for a fixed price. Sometimes, wholesalers do dynamic pricing , but this type of contract is uncommon. Exclusive contracted rates. Wholesale APIs.

Booking 85

Booking Management Banking Contracts 85

Social Tables

JULY 13, 2023

Confirm which parties will be involved financially and work out a payment plan that ensures the required monies will be available for paying the venue, vendors, and event staff. Are golf carts (transportation) included in the pricing? Ask for an example contract for review ahead of signing. When are the bills due?

Venue 78

Venue Vendor Entertainment Attendee 78

Bizzaboo

APRIL 15, 2023

Choose a venue close to public transportation options. You could also incentivize public transportation or partner with a rideshare company like Lyft to offer event-specific discounts. Also, inquire about multi-year contracts for lower prices, flexible or off-season dates for discounted rates, and other discounts they might offer.

Venue 52

Venue Conference Sustainability Vendor 52

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Additional services: Mention any required services, such as event planning assistance, security, or transportation. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

AltexSoft Travel

JULY 14, 2022

Destination management companies: contracting local experiences. They sometimes act as hotel wholesalers ( bed banks ), contracting allotments from local accommodation providers. Though some vendors have solutions tailored specifically to the needs of DMCs (e.g., Connectivity in the travel industry. Here are some ideas.

Travel 105

Travel Travel Affiliate Booking 105

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. million lodging properties, car rental APIs for 40 car vendors, rail booking APIs for 50 rail carriers, and. Signing a contract.

Airlines 52

Airlines Automation Contracts Contracts 52

Convene by PCMA

JANUARY 31, 2022

Is that something that comes back to the employees and they own it, or is that something that’s part of the benefits package and that [employee] contract that’s changing?” It means that vendors can show more than they could fit in the physical environment,” he said, demonstrating the “both/and” way of thinking. No, not at all.

Trends 130

Trends Banking Events Preparation 130

Alcor Mice

APRIL 24, 2021

Transportation and access to the event venue should also be a point of consideration. Like a production team, some decorators and FnB vendors are usually part of an in-house team or are already partnered with the venues you are looking to hire. A good tip would be to build good relationships with your vendors.

Vendor 52

Vendor B2C Preparation Events 52

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. Early in my career, I worked for Statue Cruises, the concessionaire and transportation provider to the Statue of Liberty and Ellis Island.

Vendor 40

Vendor Registration Trade Show Logistics 40

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Innovatx

JUNE 10, 2020

When working with a hotel or venue, whether you have used them previously or not, it is important to create your company’s guidelines that you will present to each venue or vendor moving forward. Contracting Items. All the safety precautions at your event could be nulled if the group next to you is not practicing the same measures.

Contracts 40

Contracts Contracts Venue Events 40

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( venue space, accommodation needs, food and beverage, transportation, travel, etc.), 3 ) Investing in employee experiences, and not just in other stakeholders (e.g.,

Trends 52

Trends Meeting Vendor Planner 52

Stova

MAY 25, 2023

What forms of transportation or ridesharing services are available? Inquire about restrictions on vendors. Understand these details before signing a contract. Electronic contracts are also becoming more common. Electronic contracts are also becoming more common. How far from the airport is the venue?

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

APRIL 14, 2021

from other vendors. Even though every company is different, there are a few services that most of them are likely to include in their contract. Production companies might also need to consider other factors such as accommodation and transportation options for you and your clients during your events. PREPARATION.

Production 52

Production Vendor Events Preparation 52

Bizzaboo

AUGUST 19, 2024

Focusing on cost-effective solutions that maintain quality — like negotiating vendor contracts, exploring alternative options, and considering secondary markets — makes it easier to strike the perfect balance. Balancing quality and affordability. Scope creep.

Sponsors 52

Sponsors Events Social Media Audience 52

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Events Entertainment 52

Endless Events

NOVEMBER 7, 2018

Usually, this person is working with vendors. Let’s say they need to go pick up something at a vendor. ” Well, typically in union venues there might be a contract that requires you to pay to have people as loaders. They’re working with the actual engineers working on the show.

Production 120

Production Management Vendor Rehearsal 120

Eventtia

DECEMBER 16, 2022

They work with clients to determine their budgets, choose a venue, and select vendors. Event planners also handle logistics like transportation and accommodations. To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing.

Certification 48

Certification Event Planning Social Media Events 48