Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. We’ve done our traveling AV SmackDown, where you represent the third parties. And the same way that I hope as well that any vendor would also want to keep my company in check.

Vendor 271

Vendor Contracts Contracts Website 271

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Incentives 239

Incentives Vendor Regulations Contracts 239

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Examples of additional expenses could include travel, rooms, per diem, and shipping. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Smart Meetings

JUNE 28, 2024

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

Incentives 187

Incentives Contracts Contracts Vendor 187

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Incentives 130

Incentives Travel Travel Prospect 130

Smart Meetings

AUGUST 28, 2023

By signing a contract with a venue, meeting planners can quickly lose their freedom to choose their AV provider. Read More : 10 Questions to Ask a Potential Event Vendor Your AV provider’s technicians will be interacting with your staff, your presenters and your audience. Sometimes, unfortunately, that is easier said than done.

Planner 235

Planner Meeting Training Audience 235

Endless Events

SEPTEMBER 9, 2021

” “The vendors that live in both the corporate and the social world are okay right now because there’s such a flood for social coming back,” he explains. As someone who’s been traveling for years, I’ve been playing that game for a long time.” It was just ‘no one’s traveling.”

Regulations 311

Regulations Social Media Organization Contracts 311

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. Travel and Transportation After your venue is sourced, DMCs can provide you with travel and transportation assistance to and from your venue.

Benefits 153

Benefits Vendor Destination Management Transportation 153

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. Louis (STL).

Attendee 293

Attendee Airlines Tourism Tourism 293

MeetingsNet

JUNE 22, 2023

According to a recently released survey report from the Global Business Travel Association and Cvent, the median salary for a corporate travel manager in the United States and Canada rose year over year from $113,500 to $117,500, or 3.5 While that’s a decent bump, it is considerably lower than the rate of inflation in the U.S.

Management 92

Management Travel Travel Human Resources 92

Traveler's Q

FEBRUARY 16, 2023

Within 3 to 6 months Book travel and transportation (your flight, planned taxi, etc.) Within 1 to 2 weeks Pick up your dress/tux Confirm your travel plans Ensure you have the proper cash (in the right currency!) florist, hairstylist, DJ, etc.) florist, hairstylist, DJ, etc.)

Rehearsal 130

Rehearsal Vendor Proposal Booking 130

Motivation Excellence

JANUARY 8, 2020

This might include tasks such as: Coming up with ideas for the event’s theme Deciding on a color scheme and designing invitations Working with the client to create a budget Locating the best venue Planning the event’s entertainment Finding a caterer and deciding on a menu Negotiating contracts with hotels and vendors.

Event Planning 130

Event Planning Management Vendor Events 130

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines. All in all, vendors can only work with the information you give them.

Event Planning 138

Event Planning Vendor Events Sponsors 138

AltexSoft Travel

JULY 14, 2022

In the last few years (and especially after the pandemic), travel trends have dramatically shifted and multiple studies prove it. TripAdvisor‘s “Travel in 2022: A Look Ahead” Report. Moreover, half of Gen Z respondents said they want to get out of their comfort zone and crave a sense of risk and excitement while traveling.

Travel 105

Travel Travel Affiliate Website 105

Social Tables

APRIL 20, 2023

Will the area be busy in general due to holiday travel? Complicated vendor setup. Waiting too long to confirm with event vendors Confirming your event with vendors includes much more than simply booking the event date and paying a deposit. Are there other events, conferences, or retreats taking place?

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Vendor 117

Vendor Events Venue Entertainment 117

Traveler's Q

MARCH 2, 2023

Document all wedding-related purchases, vendors, receipts, and contracts so that you will know exactly what has been spent and where. Try to find wedding vendors that offer discounts, deals, and coupons. Traveler’s Q has the expertise to begin planning your special day right away.

Insurance 26

Insurance Transportation Vendor Planner 26

Traveler's Q

APRIL 3, 2023

When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect. Keep All Supporting Professionals Within Quick, Digital Reach Most of the professionals you will contract will have a LinkedIn page.

Organization 130

Organization Contracts Contracts Automation 130

AltexSoft Travel

MARCH 13, 2020

Flight consolidators are brokers that book airline seats in bulk at discount rates and then resell them to travel agencies. Most of the large consolidators appeared in the 1970-1980s when airlines had more seats than they could ever sell via travel retailers. In any case, travel agents get a good margin to earn money.

Airlines 113

Airlines Travel Agent Publishing B2B 113

Bizzaboo

MARCH 4, 2020

This can and often should dovetail with a travel policy restricting attendees who are traveling from or around a high-risk region. Hopefully your contracts stipulate terms for last-minute changes like this. Reach out to attendees at least one week before the event day to save out-of-town travelers from making the trip.

Conference 128

Conference Speakers Vendor Registration 128

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. A good number of your attendees are just easing back into business travel. Space Conflicts. There were many re-bookings during the pandemic. Some of these groups have been squeezed in.

Organization 105

Organization Rehearsal Preparation Events 105

Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What guidelines or policies should we put into place for our staff and vendors? Others may see them as an inconvenience.

Planner 105

Planner Publishing Communications Communications 105

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. The main concern is air travel.

Events 157

Events Venue Fashion Attendee 157

Bizzaboo

MARCH 15, 2023

BizBash offers the latest event news, searchable vendor directories, photos of past events, archived magazine issues, a job board for special event-oriented employment opportunities, and a subscription-based online calendar of events. BTN Group also hosts more than 35 conferences and events annually and up to three monthly webinars.

Website 98

Website Planner Certification Publishing 98

Brightspot Incentive Events

FEBRUARY 15, 2023

Balancing enhanced experiences with increasing costs is always a tricky ask, but even more so based on our incentive travel expectations for 2023 and beyond. Budget Surprises For Air The same 30-20-10 “vacation inflation” that impacts meetings is walloping incentive travel budgets too.

Incentives 52

Incentives Travel Travel Contracts 52

MeetingsNet

JUNE 22, 2023

According to a recently released survey report from the Global Business Travel Association and Cvent, the median salary for a corporate travel manager in the United States and Canada rose year over year from $113,500 to $117,500, or 3.5 While that’s a decent bump, it is considerably lower than the rate of inflation in the U.S.

Management 52

Management Travel Travel Human Resources 52

AltexSoft Travel

OCTOBER 24, 2020

Even before the pandemic, travelers were eager to stay independent on the trip. And now, when people are finally ready to travel again, there’s another concern – safety. Now we’re talking about the ways to make travel contactless , or – if using more traditional language – self-service.

Technology 69

Technology Technology Travel Travel 69

Convene by PCMA

JANUARY 27, 2022

Even though studies show that rapid tests are less sensitive than polymerase chain reaction (PCR) tests, their lower cost, accessibility, and immediacy make rapid tests the preferred method for those traveling or gathering in large groups. So, yes, cost is an enormous factor,” Silberhorn said, “along with vendor availability.”.

Logistics 98

Logistics Venue Insurance Attendee 98

Open Destinations

MAY 22, 2023

Travel Daily Media reported in May 2023, there is higher demand and increased volatility in the travel industry. The 8 tell-tale signs for travel outsourcing 1) Experiencing rapid growth and struggling to keep up with demand Are you feeling overwhelmed by the recent resurgence in travel demand? Firstly, you’re not alone.

Travel 52

Travel Travel Training Contracts 52

Social Tables

AUGUST 29, 2017

Reserving a room block, or a set amount of rooms for guests is not only a convenient solution for accommodations but is also a courtesy for busy guests who are planning to travel for an event. While Google is a place to start, don’t hesitate to ask other vendors for suggestions. Click To Tweet. Managing Your Hotel Room Block.

Planner 68

Planner Contracts Contracts Logistics 68

Open Destinations

MAY 22, 2023

Travel Daily Media reported in May 2023, there is higher demand and increased volatility in the travel industry. The 8 tell-tale signs for travel outsourcing 1) Experiencing rapid growth and struggling to keep up with demand Are you feeling overwhelmed by the recent resurgence in travel demand? Firstly, you’re not alone.

Travel 52

Travel Travel Training Contracts 52

AltexSoft Travel

AUGUST 26, 2020

The APIs by key global distribution systems, the main players on the travel distribution market. Connectivity with direct software vendors of hotels. Sourcing inventories of the largest online travel agencies. It originated from the airline industry and slowly tried to capture adjacent travel segments. Wholesale APIs.

Booking 85

Booking Management Banking Contracts 85

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Global convention virtually and triaging contracts. 8 mentions).

Virtual Events 98

Virtual Events Trade Show Contracts Contracts 98

ITA Group

JANUARY 28, 2022

Vendor and speaker coordination. Our dedicated air team provides continuous attendee support from initial ticketing through day-of travel. Day-of flight monitoring and stranded travel assistance. What Sets Us Apart: Our air travel team members average 27 years of industry experience! Hotel booking and contracting.

Management 52

Management Automotive Contracts Contracts 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021. Louis (STL).

Attendee 130

Attendee Airlines Tourism Tourism 130