Motivation Excellence

DECEMBER 10, 2019

But what about vendors? Problems with a vendor can disrupt even the most well-structured of businesses, and that kind of disruption stresses your employees and often spells disaster for your clients. To avoid this particular domino effect, you need to manage your vendors well. A Vendor Management Definition.

Vendor 130

Vendor Management Contracts Contracts 130

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Vendor 206

Vendor Contracts Contracts Insurance 206

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” In the same fashion, planners need to do their research when hiring vendors. You hired the vendor.

Planner 209

Planner Contracts Contracts Vendor 209

Social Tables

DECEMBER 6, 2016

Since a large percentage of equipment used for events is rented, it’s important to ask your equipment rental vendor the right questions to ensure your rental goes smoothly and the equipment performs according to expectations. Start by asking these 10 questions long before you’ve agreed to work with an equipment rental vendors.

Vendor 119

Vendor Contracts Contracts Insurance 119

Endless Events

AUGUST 16, 2019

Often, vendors will ask for additional event insurance coverage that is more specific to your particular event. . Once you have your basics covered though, certain vendors or events will require special coverage. Sometimes, a vendor will ask you to provide a waiver of subrogation. Should I Pay for a Damage Waiver from a Vendor?

Insurance 366

Insurance Vendor Certification Events 366

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. We also have a duty of care for all vendors and staff working the event,” she said. I’m definitely waiting as long as the vendor will let me. I find that vendors are most open to that.”.

Meeting 246

Meeting Contracts Contracts Vendor 246

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. Again though, it all has to happen before you sign your venue contract as well.

Contracts 229

Contracts Contracts Vendor Venue 229

Social Tables

JANUARY 29, 2017

From other vendors to family members to CEOs, it is important to be the central person who can work with everyone and make the magic happen. Vendor Conflicts. In that case, the best way to prevent unnecessary tension is simply to avoid having vendors that do not get along on the same event team. Easier said than done, right?

Vendor 107

Vendor Event Planning Management Contracts 107

MeetingsNet

NOVEMBER 22, 2019

Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. Disclose and Contract Early.

Contracts 105

Contracts Contracts Vendor Certification 105

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

Management 207

Management Destination Management Vendor Certification 207

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Hopefully, this will act as a steppingstone for strategic conversations with suppliers and vendors. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

Conference 246

Conference Site Selection Logistics Contracts 246

Endless Events

FEBRUARY 7, 2019

Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers. The program can help event planners find the perfect vendors in their area.

Planner 396

Planner Management Automation Events 396

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

Vendor 246

Vendor Meeting Planner Events 246

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. This is a quality that should be expected from any of your vendors, but especially in a caterer. From the aesthetics of the food to the clauses written explicitly in your contract, the details are crucial.

Vendor 122

Vendor Certification Preparation Contracts 122

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. Ask them: where it is? Is it needed? Then, what are they going to do about it?

Contracts 523

Contracts Contracts Vendor Transportation 523

Endless Events

JULY 26, 2019

Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. However, with some planning and a great WiFi vendor, this is easily preventable. . There are a lot of questions you should be asking so be sure to write them down and ask your vendor! .

Vendor 282

Vendor Events Venue Contracts 282

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 229

Contracts Contracts Events Vendor 229

Endless Events

OCTOBER 12, 2018

If you hire a streaming vendor, they may send a technician to set up and take care of the box. If you know you’ll be live streaming a large portion of your event to people around the world, make sure the venue’s internet can handle it before you sign the venue contract. Find a Vendor. Venue internet service. Provider platform.

Remote 298

Remote Vendor Audience Events 298

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. As an event planner, you’re juggling a dozen or more balls. Is totally free.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Endless Events

MARCH 9, 2020

I, happily, if I get beat by them, I’m happy to admit that there are times where they are a great vendor. And the same way that I hope as well that any vendor would also want to keep my company in check. And how they want to get people into contracts and kind of force you to work with them and things like that.

Vendor 271

Vendor Contracts Contracts Website 271

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Vendor Events Venue 297

ADMEI

APRIL 10, 2024

Historically, Destination Management Companies (DMCs) adopted the practice of presenting highly personalized proposals to clients, showcasing unique event designs, vendors, and ideas. They may be interested in your approach to vendor relationships or client communication. Transportation is included for all participants.”

Proposal 195

Proposal Vendor Destination Management Contracts 195

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

Meeting 264

Meeting Proposal Contracts Contracts 264

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Video Transcription – How AV Unions Work .

Contracts 199

Contracts Contracts Venue Rehearsal 199

Smart Meetings

NOVEMBER 28, 2022

There were many vendors to choose from, all of which had plenty of options and ample supplies. This is putting a tremendous strain on the industry and our vendors. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

Vendor 246

Vendor Virtual Events Audience Venue 246

Endless Events

OCTOBER 24, 2018

So what I want to do is talk to you a little bit how you can save money when it comes to that hotel wifi and for your events and how you can get by making sure you’re getting exactly what you need for the right price and that you’re not forced, again, into any conversations where you have to choose one vendor just to save $30,000, right?

Vendor 222

Vendor Trade Show Venue Conference 222

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget. Before signing any contracts make sure your quote is final.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

NOVEMBER 8, 2019

Soon enough you find yourself complacent not really thinking about why you’re hiring vendors and choosing the same ones over and over. We know when you find a great vendor you want to stick with them! In fact, many of our clients sign multiple-year contracts and use us for their AV needs year after year.

Vendor 204

Vendor Contracts Contracts Venue 204

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Vendor Events 204

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Be Transparent With Your Vendors About Their Section of Your Budget.

Vendor 240

Vendor Events Banking Education 240

Endless Events

JUNE 10, 2020

Are they there to sign contracts and close deals? Figure out how to do intimate sessions with, for example, the vendors. Maybe a vendor is incredibly great at inbound marketing and they have some great insights that they can share when it comes to it. Well, that’s not always true. And think about the purpose.

Trade Show 248

Trade Show Virtual Events Vendor Production 248

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. Why is AV priced the way it is? How can you save money on AV? How can you be sure you get the right equipment? Closing The Gap.

Education 299

Education Events Vendor Regulations 299

Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles.

Preparation 246

Preparation Online Contracts Contracts 246

Social Tables

NOVEMBER 16, 2016

If you ask the right questions, to the right people (your boss, stakeholders and/or most importantly, your rental vendor), you’ll be well on your way to savings. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Vendor 120

Vendor Contracts Contracts Social Media 120