Smart Meetings

NOVEMBER 28, 2023

This document should clearly outline your specific needs and include a defined budget range. It’s important not to expect your event producer to draft this document for you. This timeline ensures both the production team and speakers are adequately prepared, contributing to a smooth event flow.

Rehearsal 246

Rehearsal Communications Communications Preparation 246

Endless Events

DECEMBER 4, 2019

Like the stage and stuff is going to happen in this room and we’re going to put it in here and load in happens at this time, rehearsals happen at this time over here. Client and talent rehearsals. Technical rehearsals. You could make cases for all sorts of stuff and sometimes, it tends to be quite a lengthy document.

Production 250

Production Rehearsal Planner Attendee 250

Endless Events

APRIL 12, 2019

It might even be helpful to create a document that states each person’s role and send it out to the team. One week before the event, reach out to each individual and ensure they are fully prepared, repeat any mission-critical information again at this time. As an extra precaution, schedule a rehearsal with your AV company.

Rehearsal 297

Rehearsal Vendor Events Venue 297

Social Tables

APRIL 20, 2023

Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

OCTOBER 21, 2019

Prepare to have your mind blown by this week’s discussion of tablets and events! So going on those site visits and being able to chicken scratch notes and then easily translate that into physical typed text was huge” Rehearsals. Why do we not have living documents that are constantly changing, that are constantly updated?”

Events 217

Events Rehearsal Medical Meetings Planner 217

Conferences that Work

DECEMBER 21, 2020

Preparation. Use shared documents to seek feedback and capture insights from large groups. Lots of rehearsals too. Set up a shared “group notes” document where people can contribute their notes from the panel. Have this prewritten elsewhere, so it can be efficiently pasted into the platform. Kristin Arnold.

Panel 153

Panel Online Audience Virtual Events 153

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Document everything.

Event Planning 88

Event Planning Registration Retail Social Media 88