Smart Meetings

JUNE 2, 2023

The two organizations have come together to make The Show as eco-friendly as possible, adhering to Questex’s Quest Zero initiative, through which the company has joined the Net Zero Carbon Event initiative, along with its vendor partners and colleagues.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

ADMEI

JANUARY 17, 2024

Resources Looking for the perfect vendor for an upcoming event? Destination Management Companies offer the perfect balance to that big picture, as they typically specialize in details — from specific venues and vendors to transportation logistics and unique activities. Need advice for a transportation hiccup?

Organization 231

Organization Destination Management Logistics Transportation 231

Smart Meetings

OCTOBER 11, 2022

Increasing Efforts on Client Education. I am dedicating more time to educating my clients than ever before. Be Transparent With Your Vendors About Their Section of Your Budget. Pro tip: No one wants to work for free, but most vendors/suppliers add a little cream to their quote. It’s that simple!

Vendor 240

Vendor Events Banking Contracts 240

Smart Meetings

FEBRUARY 1, 2019

For example, professionals in our industry can take action by advocating for educators, vendors, venues, CVB and DMC rosters, and the like, to specifically include minority-owned businesses. For instance, more efforts towards education of industry designations are needed.

Meeting 226

Meeting Vendor Education Promotion 226

Endless Events

JUNE 8, 2019

We are breaking down AV quotes live and walking you through each step, so you can be better educated on how everything works. The city, the venue, the rooms, everything should be clear as water. Zoom or Skype are great options, but then again, pay attention to the WiFi capacity of the venue. Loss Damage Waiver.

Vendor 254

Vendor Insurance Speakers Venue 254

Endless Events

FEBRUARY 25, 2019

Whether you do actually use my competitor whoever it is, my biggest thing is I just want to make sure planners are aware of what’s going on in the AV world, understanding education about AV. And not necessarily little properties but properties all over the place that have one vendor doing it. I own all of L.A., all of Chicago.

Contracts 249

Contracts Contracts Events Planner 249

Smart Meetings

AUGUST 7, 2024

If the venue is already chosen, go stand in the middle of it. I’ve never walked into a venue where the first thing I do in the center of the room isn’t slam my foot down on the floor, because it’s going to tell me so much of what I need to know. Find out if there’s a vendor you are required to use.

Meeting 246

Meeting Vendor Venue Attendee 246

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. This is free education that could save you money this time around. Do this as a way to make a better decision in your vendor choice, instead of going into it purely as a way to drive the price down. Is it needed?

Contracts 523

Contracts Contracts Vendor Transportation 523

Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Incentives 239

Incentives Vendor Regulations Contracts 239

Endless Events

MAY 19, 2020

This year events will start thinking more holistically about what we can do to improve our impact from banning single-use plastics, and educating out attendees, to offering more plant-based catering. Have conversations about security with your venue and everyone on staff. You can do a lot of pre-planning by just going to venues sites.

Virtual Events 334

Virtual Events Trends Events Communications 334

Endless Events

NOVEMBER 2, 2021

Right out of school, I worked for an association for a few years as their meeting coordinator, working on some smaller events and supporting our large annual meeting and educational conference in conjunction with a large trade show.” Additionally, she worked for a hotel in high school, so she knows the venue side of event planning.

Planner 317

Planner Trade Show Logistics Events 317

Endless Events

NOVEMBER 15, 2019

This year events will start thinking more holistically about what we can do to improve our impact from banning single-use plastics, and educating out attendees, to offering more plant-based catering. Have conversations about security with your venue and everyone on staff. 2020 Event Trends: Unique Venue Experiences .

Trends 314

Trends Events Communications Communications 314

Endless Events

NOVEMBER 30, 2021

And one of the things that came out of these debriefs is the realization of the reach vendors could possibly have. We’ve always kept vendors out of the virtual space because we couldn’t figure out how that would monetize for them.” ” Future Trends In Hybrid & Virtual Events.

Production 316

Production Virtual Events Audience Online 316

Endless Events

OCTOBER 31, 2018

It’s best to be educated and prepared when working with an AV Union to prevent being caught off guard. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

Contracts 199

Contracts Contracts Venue Rehearsal 199

Convene by PCMA

NOVEMBER 18, 2024

When a client objects, saying that it’s too costly, Analog goes to the host venue to negotiate splitting or covering the cost. Work with vendors. “On On the vendor side,” Kaye said, “the use of plastic has really been an a-ha moment — especially our furniture vendors, who wrap everything in plastic wrap [to protect it for travel].

Vendor 59

Vendor Sustainability Events Education 59

Smart Meetings

AUGUST 16, 2018

Large venues and events tend to generate an unnecessarily large amount of waste in a short period of time. Ask the vendors to use reusable containers rather than disposable items. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Staff and volunteer education.

Manufacturing 170

Manufacturing Events Venue Contracts 170

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Pro planners are constantly on the lookout for exciting new event venues, vendor options, potential suppliers, and other resources. Comparison and Selection. Negotiation. Collaboration.

Planner 145

Planner Vendor Certification Event Planning 145

Social Tables

FEBRUARY 9, 2018

How much do you feel you still truly understand venue marketing in today’s ever-involving digital world of snaps, stories, fluctuating industry relationships and new commission structures? Step 1: Understand your Venue Marketing Discoverability Influence. Times, they be a changin’. And really, who doesn’t like thinking about pie?

Venue 112

Venue Marketing Marketing Social Media 112

Smart Meetings

SEPTEMBER 26, 2024

I recommend that planners start by talking to their venue and other vendors about what they feel is the best way to highlight the destination. Finding a way to weave the historical details into a meeting can provide a fun, interactive, and educational activity for attendees.

Culture 130

Culture Vendor Logistics Events 130

Smart Meetings

SEPTEMBER 26, 2024

I recommend that planners start by talking to their venue and other vendors about what they feel is the best way to highlight the destination. Finding a way to weave the historical details into a meeting can provide a fun, interactive, and educational activity for attendees.

Culture 130

Culture Vendor Logistics Events 130

Endless Events

MARCH 22, 2019

With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. We have heard of WiFi costing upwards of 30K at venues.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Social Tables

MAY 6, 2019

Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Make sure you have a wide variety of vendors on your list that fit every budget and style. Form relationships with wedding event venues.

Vendor 134

Vendor Contracts Contracts Planner 134

Endless Events

APRIL 7, 2020

Something to that effect, some broad language that gives you some leeway” Can A Venue Force You To Rebook Versus Cancel And Receive A Refund? A venue could take a position, that they don’t have to do that. Because the hotels, the venues, they want to keep your money. So they have to refund.

Contracts 229

Contracts Contracts Events Vendor 229

Endless Events

AUGUST 10, 2021

So much so that they can be considered as the new venues ! But my point is that you can provide education and support to the event industry and event planners, and concurrently, you can also empower them to embolden and strengthen their own brands.” Event platforms took the events industry by the storm.

Platform 317

Platform Events Website Attendee 317

Endless Events

JULY 20, 2018

Then, you have to start scouting the venue, vendors, and speakers, with your eyes set on a specific date. Educating your personnel about sustainable event practices also goes a long way. This is why it’s important to adopt a long-term strategy so that all essentials are taken care of at least a year before the event.

Trade Show 219

Trade Show Remote Events Sponsors 219

MeetingsNet

NOVEMBER 8, 2022

Talk it out with your AV vendor. And then she learned that some hospital systems won’t let their staff attend a continuing medical education event in person if there is a virtual option. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. Want more?

Vendor 121

Vendor Events Contracts Contracts 121

Social Tables

APRIL 18, 2024

So, if you’re looking for unique event venues that offer something new and exciting, you’ve come to the right place. This guide explores the wonderful world of non-traditional event venues and their endless possibilities. What makes a venue truly unique? How do you work with unorthodox venues? What makes a venue unique?

Venue 78

Venue Organization Planner Events 78

Smart Meetings

MAY 22, 2023

How culture and history elevate events Celebrating cultural heritage, whether one’s own or that of others, is an engaging method to provoke thought and inspiration in attendees at events hosted at venues focused on celebrating various backgrounds. With eight ample meeting spaces, the NHCC is ideal for any group size and event.

Culture 246

Culture Affiliate Site Selection Planner 246

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers.

Attendee 293

Attendee Airlines Tourism Tourism 293

Social Tables

JUNE 22, 2022

Select an impressive special event venue for the gala, book thrilling entertainment, and include a silent auction to drive additional funds. Book entertainment, choose an appealing event venue, and advertise event tickets throughout the region. . Charge a small entry fee and split the proceeds between the artists and venue.

Events 147

Events Seminar Sponsors Promotion 147

Social Tables

JANUARY 14, 2022

HFTP is a nonprofit global hospitality association focused on providing essential education for hospitality professionals, cost-effective ways to improve your business, as well as access to top event experts and leaders in the field of hospitality technology. . HFTP Club Summit. March 14-15 | The Westin Riverwalk | San Antonio.

Hospitality 158

Hospitality Conference Education Speakers 158

Endless Events

AUGUST 9, 2019

When you hit the rigging section, make sure you ask your vendor for a diagram or plot. And this is fantastic because you can show it to the band and the venue, making your event that much better! Same goes for the venue! This will do wonders helping you visualize what exactly will be going down with the stages. Be Diligent.

Proposal 184

Proposal Contracts Contracts Vendor 184

Smart Meetings

NOVEMBER 2, 2023

We work with planners to find the right venue and team-building activity to connect them with the destination.” Recently, that meant introducing everyone to local small businesses for their amenities, including a fragrance company, a cookie maker and a coffee vendor. It could be education. What do people see as worthwhile?

Trade Show 242

Trade Show Tourism Tourism Events 242

Endless Events

FEBRUARY 6, 2019

So, the more educated you can be and the more clearly and concisely you can communicate that to your AV company, the more likely you are to get exactly what you asked for and exactly what you need. .” They don’t have to run off to another part of the venue, down the street to the sandwich shop or something like that.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263