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The process for creating a request for proposal (RFP) has wildly changed now that virtual and hybrid events are regularly in our repertoire. While we’re excited to welcome back face-to-face events, we know that attendees and companies require flexibility. This means virtual and hybrid events aren’t going away anytime soon.
Find events in your industry and see who their event sponsorship partners are. Those brands who’ve sponsored similar events before are far more likely to sponsor an event again. Use sponsorship platforms, such as Sponseasy , SponsorMyEvent , or SponsorPitch. Support your claims with past event data.
“It’s gonna create an ‘easy button’ that you can click, and boom, it will analyze years of unwieldy data, build an event based on those insights with suggested locations, amount of space, speakers, content, length of time for sessions and all the marketing materials you need to promote it. All of these things that take time goes away.”
It’s Monday, which means it’s time for another episode of the Event Tech Podcast! Will is really excited to talk about event staffing today. It’s a topic that he’s talked about in the past, from dissecting AV proposals at the AV Audit to giving useful AV audit tips to planners at Whiteboard Wednesdays.
This time around, you should focus your resources on understanding your potential sponsors and showing how your event could add value to their brand. From there, you can create a plan that includes creating the proposal, selling your company and event, and report relevant data back to the sponsors post-event.
Social Media Event Branding Social media has significantly transformed the way businesses approach event branding. With the majority of individuals constantly plugged into one or more social media platforms, events can reach a wider audience than ever before.
Selling last-minute tickets does mean you’ll need staff on hand to sell tickets at the door, but that’s a breeze with the right event technology platform. Since the attendee is already there and ready to participate, you can justify asking for the full price right before the event starts.
In addition, this trend is technology-driven, with platforms and tools aimed at enhancing the experience and measuring the success of these micro-networking events. Not only do virtual and hybrid events save on costs and increase attendance rates, but they also allow for innovative and interactive experiences.
One of the easiest ways to do this is by utilizing event registration software. Not only does this streamline the registration process for attendees, but it also provides valuable data for organizers to use in future events. Eventapps can provide interactive features such as live polling and networking opportunities.
Based on this preliminary plan, you should also estimate the required budget and create an internal proposal to secure buy-in from your organization’s leadership (if any). You can then start planning for the target sponsors, event speakers, and exhibitors. The last step here is to create a comprehensive marketing plan for your event.
With the right tools and strategies, event planners can elevate their brand identity and tell a cohesive story. Digital event branding can effectively engage and captivate audiences. Gathering feedback from attendees allows a company to identify areas of success and improvement in its event planning process.
Use personalization as a means of attracting events and creating value. From the proposal through setup, personalization needs to be at the heart of how you communicate, negotiate, and create a meetings product. At the proposal level, venues can personalize by showcasing different event-specific variations.
Multiple platforms mean extra training requirements and subscription costs. Wouldnt it be great to have a single software to handle event planning and execution from start to finish in one place a full-service platform that simplified events for attendees, sponsors, and your team? Power negotiations.
Event Organizer State of in-person B2B conferences survey In this piece, we examine the benefits of event sponsorship , how to increase sponsorship revenue, and some helpful event sponsorship ROI scenarios. With that in mind, let’s examine why organizations sponsor events.
We encourage you to conduct your own analysis before choosing the right event management platform. While both platforms cater to the events industry, significant distinctions exist between Cvent and Stova. Is integrating the event planning workflow with your existing systems and IT infrastructure a must?
As we know, planning and hosting an in-person event can already be a logistical nightmare on its own. By “converting” this in-person event as a hybrid event, however, we’ll need to consider technology solutions (i.e. live streaming platforms) and especially internet bandwidth on top of these logistic issues.
Disclaimer: This analysis was conducted considering the leading event management platforms based on the information available on their websites, as well as on Capterra and G2. We encourage you to conduct your own extensive research before choosing the best event management software.
Disclaimer: This analysis was conducted considering the leading event management platforms based on the information available on their websites, as well as on Capterra and G2. We encourage you to conduct your own extensive research before choosing the best event management software.
Disclaimer: This analysis was conducted considering the leading event management platforms based on the information available on their websites, as well as on Capterra and G2. We encourage you to conduct your own extensive research before choosing the best event management software.
Securing event sponsorship dollars allows you to plan a financially viable event and keep ticket prices down, ensuring more attendees will be able to come. According to events on Bizzabo’s platform, more than 25% of in-person and hybrid events are paid versus only 10% of virtual events.
Launch a call for papers or proposals for presentations. Outline a plan to achieve Americans with Disabilities Act (ADA) compliance for your event — like hiring an interpreter, picking a venue with accessible bathrooms, building wheelchair ramps, and offering special parking to folks who need it. Choose an event location and venue.
Disclaimer: This analysis was conducted considering the leading event management platforms based on the information available on their websites, as well as on Capterra and G2. We encourage you to conduct your own extensive research before choosing the best event management software.
How to Calculate Engagement Score Because events vary significantly we need a reference point to provide helpful context. Engagement Score, calculated by our SaaS-based events management platform , provides that reference point. Think of it as an event’s interactive profile.
Optimizing Your Marketing Funnel with Events Digital marketing guru Ryan Deiss compares the progression of customers from one stage of the buyer’s journey to how real human relationships develop. One of the ubiquitous questions he asks his audience during live speaking engagements is “would you propose marriage on a first date?”
Akosua leads marketing/demand gen for Microsoft internal events globally as well as influencer programs for Microsoft flagship events. Most recently, she founded The Vendry , a community-driven marketplace that helps connect corporate event planners with venues and vendors for their events. Grace Oggudah. Arianna Black.
Checklist: Define event goals and objectives (e.g. Most importantly, make sure the venue aligns with your events vision and brand. Once youve narrowed down your options, request proposals and schedule site visits. A hands-on experience will help you determine whether the platform truly fits your event needs.
While Voilà offers some attractive features for corporate virtual event streaming, its platform can be limited for those seeking a complete and seamless event management experience. Disclaimer: This analysis is based on leading event management platforms, with information sourced from their websites, Capterra, and G2 scores.
With the right sponsors, you can offer discount codes and needs-based tickets to folks from different socioeconomic situations, ensuring your event is accessible to everyone. According to events on Bizzabo’s platform, more than 25% of in-person and hybrid events are paid versus only 10% of virtual events.
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