This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Will you be expected to offer easy access to the app, but lock it down? Clearly defining the level of privacy expected within the eventapp will help you create an RFP that ensures security takes top priority. Read More : Beware the Public Wi-Fi Network: 6 Ways to Practice Cybersecurity While Traveling. Vendor Support.
And you certainly don’t need giant plastic signage that exhibitors will trash immediately after the event. . For example, HubSpot Inbound gave every vendor an identical booth with their name printed on top. This practice evened the playing field for vendors, who didn’t have to worry about competing for attendee interest. .
Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? 4: Pre-empt Travel Issues Monitoring where keynote speakers and other event VIPs are traveling from will help you prepare if they are not able to make it due to the weather.
Choosing what to do at an event especially larger scale events with hundreds of sessions, networking events, keynotes and more can feel very overwhelming. Having data-driven activity suggestions in your eventapp. Apps are getting smarter. Use your eventapp to allow guests to give feedback in real-time.
Logistics and Operations: Ensuring Seamless Execution The success of your in-person conference largely depends on meticulous attention to logistics and operations, ensuring all key functionalities are in place to create a seamless event experience. Consider carbon offsetting to minimize the environmental impact of travel and transportation.
AI Event Tools Ruled The conference kicked off with announcements of new AI integrations—acquisition of Reposite AI sourcing, integration with FeedomPay for hotel reservation tokenization and a partnership with AMGiNE for automated business travel management. “AI
If there aren’t sources of natural shade around, like trees, then make sure you erect some form of temporary structure, like large tents for event goers (and your event team) to retreat from the sun. So, how to plan a music festival and keep your event goers hydrated? Understaffing your event. Use an eventapp.
2019 Event Trends: Your Audience Craves Authenticity. Infusing Events With Hands-On Experiences. Bleisure Travel Becomes The New Norm. Enhancing Event Cybersecurity. In the same vein, brain dates are also fast becoming an event within an event, with large conferences like C2 Montreal initiating brain date sessions.
Choosing what to do at an event especially larger scale events with hundreds of sessions, networking events, keynotes and more can feel very overwhelming. Having data-driven activity suggestions in your eventapp. Apps are getting smarter. Use your eventapp to allow guests to give feedback in real-time.
It will be years until we see these types of AI at events. In reality currently, AI at events is mostly just programmed answers in technology such as chatbots and some eventapps. Digitell found that 30% of people who attended a live streamed event attended the live physical event the following year.
Range – The maximum distance your Wi-Fi can travel from an access point to a device like a computer. Secure Network – Any Wi-Fi network, home, business, event and otherwise that has security measures in place to protect users against hackers and data breaches. Events are strongly advised to use a secure Wi-Fi network.
It has been a top conversation for several years now, but I think that the events industry still gets a bad rap for the waste it can create, as well as for travel emissions related to events. ” Halee Grimsdale, Experience Coordinator, e=mc2 events I would eliminate printed schedules and directories.
Event diagramming software creates to-scale, 3D renderings of event spaces, with features like drop-and-drag functionality, 3D walk- 5throughs, seating and stage design, and booth and vendor mapping. Event gamification. Multi-use branded eventapps. 5 Business Trends in 2023 That Will Impact Events.
One of the easiest ways to do this is by utilizing event registration software. Not only does this streamline the registration process for attendees, but it also provides valuable data for organizers to use in future events. Eventapps can provide interactive features such as live polling and networking opportunities.
Maintaining an update log on your event website will help provide answers for attendees, speakers, and partners who are seeking information about your event. To beat them to the search, plan on sending regular updates over email, social and push notifications (if you’re using a mobile eventapp). Postponing your Event.
of organizers say event software has a major impact on the success of their events 67.4% of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Event tech also leads to a better user experience. Also, don’t forget the virtual venue and eventapp!
Building websites, increasing event registrations, and promoting email are all possible thanks to event technology. Event tech also leads to a better user experience. Through platforms, event engagement , and networking tools, attendees can connect at the click of a button. Don’t Overlook Hybrid Readiness .
Don’t forget that there are various other variables that depend on the venue like accommodations, catering, layout, travel arrangement for attendees, and so forth. This is why the earlier you can decide on a venue and date, the better so you can plan on other elements of the event without having to worry about this.
Sustainable Event Planning Checklist After you set a foundation for sustainable practices, you can focus on planning. Here’s your checklist: ☐ Ensure the vendors you work with use sustainable sourcing and delivery practices. ☐ Partner with venues and vendors with third-party sustainability certifications (e.g.,
A growing number of hotels, venues, & travel booking sites are accepting Bitcoin — from Expedia and Holiday Inn Brooklyn to One Shot Hotels. In each of these regions, vendors specializing in cannabis are growing dramatically. EventApps. Not all apps are on the up! HOW TO STAY AHEAD. HOW TO STAY AHEAD.
This tool harnesses the capabilities of the SAP Ariba platform as a dedicated hub for generating and collaborating on “Direct Material” sourcing events. Vendor Marketplace. This sourcing directory can help event planners find vendors for all aspects of their events, from A/V to lighting to catering.
“The Future 100: 2023 ,” creative agency, consultancy, and technology company Wunderman Thompson’s annual forecast, identifies 100 trends across industries — from culture to technology to travel and hospitality — that will shape the way we live and work this year and beyond. Curt Wagner is digital editor at Convene.
If the reunion is a destination event, choose a date at least one year out to provide relatives plenty of time to make travel arrangements. Set a budget for the event Financial conversations can be uncomfortable, especially with family. Does anyone receive hotel, travel, or special event rewards that cut costs?
We’ve got personal first and last names of executives, titles, emails addresses, phone numbers, personal cell phone numbers, travel itineraries, hotel reservations. The attack vector is us as the events, and things like, for example, our registration systems, it’s our eventapps, and it’s all just a starting point.
Sustainability is an increasingly pressing concern and should be a priority that guides your event design from inception. However, it can be daunting to deviate from your normal playbook and approved vendor/partner list when you’re already being pressured to do more with less. What Is “Sustainability” and Why Do Your Stakeholders Care?
By leveraging virtual invitations, registrations, and event materials, organizers can streamline communication while minimizing waste associated with traditional print materials. Mobile eventapps not only simplify logistics but also contribute to a more sustainable event experience by reducing reliance on paper-based materials.
The unprecedented rise in demand for meetings and events will continue this year, with CWT Meetings & Travel predicting a robust 5-10% growth in demand. Bleisure” travel isn’t going anywhere. In other words, planners are not just meeting coordinators, they are now ad-hoc travel agents. Industry Performance Trends.
Even in ideal economic circumstances, creating an event budget is a challenging feat. Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines.
Understanding the Basics of Event Budgeting Budgeting is the backbone of any event, ensuring that every element comes together seamlessly. 12 Key Considerations for Your Event Budget Let’s have a look at the list of the core elements involved in corporate event budgeting: Venue: The choice of venues influences cost significantly.
During the Q&A portion of Evans’ session, attendees typed their questions into the JUNO virtual eventapp, “but a back-up moderator was prepared to take questions and repeat them,” Winchel said, “unmasked, and socially distanced near the stage.” Download Cornell University’s accessible meeting and event checklist.
Benefits of Using a Virtual Event Software Flexibility First and foremost, virtual event software gives the flexibility of holding events from any location in the world without the inconvenience of physical travel. For the advanced plan, the vendors need to be contacted.
A growing number of hotels, venues, & travel booking sites are accepting Bitcoin — from Expedia and Holiday Inn Brooklyn to One Shot Hotels. In each of these regions, vendors specializing in cannabis are growing dramatically. EventApps. Not all apps are on the up! HOW TO STAY AHEAD. HOW TO STAY AHEAD.
Soon enough, however, many event organizers realized the unique benefits of virtual events over their physical counterparts, especially in regards to the ability to attract attendees from all around the world without having to worry about accommodations and travel arrangements. The same also applies to your talents/speakers.
Event technology ( event registration software , event management solution , virtual event platform, etc. ) Step 5: Building an event team. With all the challenges you’ll face in planning a hybrid event, having a strong, well-managed team is crucial to ensure adequate execution of the project.
An in-person event is obviously superior when it comes to face-to-face interaction and networking opportunities. However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. catering.)
For example, a B2B trade show for the fintech industry might determine that enterprise decision-makers (c-suite, VPs, heads of departments) respond to messaging that conveys the events ability to deliver high-level strategic insights, networking with other executives, potential vendors for long-term partnerships, etc.
A Robust Mobile App When it comes to personalization, nothing is more powerful than a mobile eventapp; the main benefit being most attendees already have their own device to access it on. A mobile app with a robust toolset often ends up paying for itself. They are ready and willing to help.
A revitalized downtown, commercial area, microbreweries, and cultural enclaves have made the city attractive for tourists and business travelers. The variety of budget-friendly event spaces and elegant, old-world venues make this a desirable location for industry conferences, conventions, and meetups. Don’t worry!
Most recently, she founded The Vendry , a community-driven marketplace that helps connect corporate event planners with venues and vendors for their events. During three decades at IBM, he held management positions in marketing and sales with award-winning accomplishments in campaigns, events, and digital marketing.
Research Vendor Costs : Get quotes from multiple vendors for each category, factoring in their reliability and reputation. Allocate a Contingency Fund : Set aside around 10-15% of your budget to cover unexpected costs like additional tech support or last-minute travel needs. Use Eventtia’s budgeting tools to track expenses.
You can bring AR to your next corporate event in several ways. For example, an AR scavenger hunt adds an interactive element by allowing attendees to scan QR codes or use an eventapp to unlock hidden content, trivia questions, or exclusive prizes as they navigate the venue.
We organize all of the trending information in your field so you don't have to. Join 10,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content