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Virtualeventplanning is taking the stage as the next big thing in the industry. Ponder this – in a world where technology develops and improves at an impressive speed, it’s our job as events profs to keep up with the motions. So to help you, we put together the ultimate virtualeventplanning checklist!
With the threat of COVID-19 planners are facing mandates and calls to cancel events globally. Event profs around the world are facing the challenge of turning their in-person event into a virtualevent and fast. After all, how do you switch your in-person event to a virtualevent? .
Understandably, the advent of virtualevents came to shake the very core of the industry. With countries shutting down and social distancing measures put in place, virtual experiences are the only choice planners have to stay afloat. Thankfully, most event profs seem to be handling the transition quite well.
After more than a year of helping planners navigate the complex world of virtualevents, we learned a thing or two about pain points. Over the course of these challenging months, many event profs came to us with a series of different problems and doubts. But it’s a necessary step towards planning successful experiences.
To kick off a new week, we’re going to lay out the most common virtualevent mistakes. Even though virtualevents are set to become the new normal, not many planners have experience with this paradigm. There are still plenty of misconceptions flying around in regards to virtualevents.
Finding a virtualevent sponsorship idea that suits you can seem hard at first. And the concept of a virtualevent sponsorship fits right into this category. Our incredible host Will Curran has not 10, not 20, but 28 exciting ideas to get the ball rolling on your next virtualevent. Event Website.
This week we’re diving into the dozy topic of how to plan a virtualevent. And we’re not strangers to futuristic events here at Endless! We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more.
Virtualevents were all the rage last year, whether we liked it or not. While some adapted fast and organized extraordinary virtualevents in 2020 , many are still grappling with the new reality. Liz King Caruso is the CEO of Liz King Events and techsytalk. It has to be more interesting.
Today we want to tackle the issues pertaining to a virtualevent timeline. Ditch the misconception that these experiences take less time to plan, fewer resources, fewer headaches, and a lot less money and production. Unless you want your entire audience to be clamoring for refunds, stop slacking off and start planning.
It’s safe to assume you’ve been thinking a lot about virtualevent possibilities. Because let’s be fair, virtualevents will be the norm for a while. And surprisingly enough, not many event profs have experience with this format. VirtualEvent Possibilities: The Simplest Versions.
Events need to consider new business models and revenue streams to keep themselves diversified and stable. Virtualevents are one solution to the problem, but sponsors are rarely willing to pay the same rates for virtualevents as they do for in-person events. Seek Out Sponsors. Don’t worry.
?? The Best of the Best: Telling Stories: Back To The Basics – Storytelling For VirtualEvents. Spice It Up: Unique & Exciting Virtual Trade Show Ideas. ? Speaking of virtual trade shows. This webinar is here to help: So Many Options, So Little Time: Choosing A Digital Event Platform!
Decorations and event design Marketing and promotional materials Guest experience Start early, reach out to vendors, and store all your launch plans in one place. Feed your eventplanning into your existing marketing calendar. Source EventSponsors One of the biggest hurdles for event planners is cost.
Now that virtualevents are the talk of the town , it’s time to consider a virtual emcee. Especially because one of the biggest concerns with virtualevents is audience engagement. So considering a virtual emcee is definitely something you want to do. Helping Speakers In VirtualEvents.
Attendee retention : how many attendees have attended the event before (loyalty rate); 4. Turnout percentage : how many people attended the event out of all that registered (in case of virtualevents, how many people logged into the event platform). Active people in the event platform each hour. CTA clicks.
It boosts audience engagement and helps event planners reach their event goals in quantifiable and seamless ways. No wonder it has become one of the most popular benefits of event platforms ! Most event platforms on the market offer both in-person as well as virtualevent gamification solutions.
As you planvirtual and hybrid events, you may be wondering, “How can I give my sponsors and exhibitors exposure during my event and connect them with my audience?”. At first glance, creating value for sponsors in a virtual setting may seem intimidating. But fear not! The best part?
Do your sponsors and exhibitors know how to utilize the features available to them in your virtualevent platform? If your answer is no, you’re not alone.
Today we’re introducing a success story about a virtual product launch. Socio managed to elevate their virtualevent and turn it into a full-scale virtual hackathon. And not only did they manage to do that, but they became such a success, that the levels of engagement are still up over a month after the event.
This Event Brew episode might be short, but it’s nonetheless a treat: after many weeks apart, we’re finally going to hear from all four members of the iconic Brew Crew! They give us concrete advice on building out backup plans and communicating with attendees, sponsors, and exhibitors. Let’s get brewing!
Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!
2022 is going to be our best year yet; we’ve embraced exciting new event technology and hybrid events as the way of the future! If 2020 was a year of pivoting and learning about virtualevents, 2021 was a year of putting that knowledge to the test. Which virtualevent platform features to look for?
The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. Event professionals have to come to follow-up meetings after events well-prepared.
The pandemic sped up the adoption of technology and software solutions in the events industry. After all, virtual and hybrid events fully depend on technology. And as event planners were somewhat forced into a technological era of eventplanning, many of them started seeing the benefits of event technology.
“We live in a hybrid world where almost every major event has a virtual component, even if we don’t call it that,” said Bizzabo Chief Marketing Officer Alon Alroy. Yes, hybrid meetings are more complicated and costly, but virtual is here to stay without a doubt,” he said. There are many reasons for the residual digital.
Whether you’re planning an in-person or virtual program, gaining sponsors is crucial to any successful event. And for virtualevent-planning in particular, you need additional tools to connect online attendees from your business to those sponsors.
Event planners are often too busy with the actual event to even worry about what will happen next. Be it virtual, hybrid, or live, eventplanning is exhausting. But coming up with a post-event strategy is something we highly encourage you to do. Event video storage can make all of these wishes come true!
There are all kinds of questions going through event planners’ heads right now. How do I keep a virtual audience engaged ? How do I create my virtualevent budget ? And what are some virtual trade show ideas I can use? It’s been our goal here at Endless to hold your hand through the virtual world.
Conference Planning and Strategy: Laying the Foundation Every successful conference starts with a rock-solid foundation built through careful eventplanning and strategy. This stage is where the blueprint for the event comes to life, setting the tone for everything that follows.
Hybrid events offer the best of both worlds: the immersive magic of traditional in-person gatherings and the data insights of modern digital events. When built upon innovative event technology solutions , they can drive more value for stakeholders, sponsors, exhibitors, and attendees alike. Let’s explore!
And as outlined above, feedback helps immensely when building your event marketing strategy. Additionally, you can host webinars, virtualevents, and giveaways or create ambassador programs tailored to their wants, needs, and interests. BUILDING AN EVENT MARKETING STRATEGY . Understand Your Event.
Eventplanning consistently ranks as one of most stressful jobs in the U.S. Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix eventplanning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed.
In the app, participants build their schedules, check in to sessions, complete surveys and connect with speakers, sponsors and one another. To manage the team communication necessary to execute a great event, Dolecki develops a staff playbook. They have no magic to stir men’s blood.”
The evolving VR technology supports experiences that teach and connect people—a practice at the heart of eventplanning. Parallel , a partner platform that works in tandem with Bluewater as one, unified support for entirely virtualevents, says it isn’t about “[replacing] real-world events,” but extending them.
What would the Brew Crew have event planners do to plan better events? This is a well-rounded and pragmatic episode that touches upon the reality of eventplanning, budgeting, event marketing, event strategy, proving event ROI, and more. ” PlanningEvents In 2022 The Right Way.
And these are also great for sponsors. Imagine a sponsor being able to have a captive small audience to talk about either their product or their experience. And they are great for sponsors who want to show off a product as well. And if you’re looking for the best virtualevent production company out there, chat with us!
Check out the Events Industry Council’s Sustainable Event Standards (EIC-SES) and consider pursuing EIC-SES certification. Sustainable EventPlanning Checklist. After you set a foundation for sustainable practices, you can turn your attention to planning. ? ® to take a future-proof approach to eventplanning. .
One year after COVID, hundreds of new engagement tools have popped up to help virtualevent planners keep their audiences’ attention and let them participate in creative ways. We’ve seen it all this year — from goats hopping into Zoom to elaborate, drive-through corporate events. Are you planning a virtualevent with sponsors?
They go over several favorite event tech tools, future predictions, and general eventplanning tips. Introducing Event Technology Trends 2022. Brandt and Will give the audience a one-hour rundown of event technology trends of 2022. Exhibitors At VirtualEvents. It’s that simple.
But today, let’s take a few steps back and think about where do our events truly begin. Is it when your attendee walks through the doors of your venue or logs on to your virtualevent platform? Or is it much earlier, at event registration? Get your RFIDs and join the royal feast.
Virtualevents are still new. Without a deep history to draw from, it can be hard to know what attendees, sponsors, and organizers might be willing to spend. How do you build a virtualevent pricing strategy? That’s why some virtualevent planners offer downloadable activities to keep the kids busy.
The events industry space has witnessed a major advancement in event technology solutions throughout the pandemic. In an all-virtual world, event platforms became the new venues. Attendees can also communicate and interact with content or exhibitors after the event has already finished.
As potential sponsors have more opportunities to invest their marketing budgets elsewhere and the number of inbound solicitations they get increases, it’s up to event professionals to find new and interesting ways to justify sponsors’ spend. For more tips on improving event ROI, read our latest report.
Here’s a recap of all the best practices we’ve learned in the last two years as an event management company. Promote the Event on Several Channels. The first step to planning a successful virtualevent is to create a solid marketing plan. However, virtualevents can also have a spatial element.
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