Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Flexibility. Certifications.

Vendor 122

Vendor Certification Preparation Contracts 122

Social Tables

FEBRUARY 28, 2017

Here are our top 3 best practices for finding local vendors: Instagram. Keep tabs of your finds by following the accounts and, as a back up, add the names to an excel spreadsheet with notes as to why you thought this vendor was a good fit for your next event. Fortunately, we’ve got your back. Don’t get lost though! Local Markets.

Vendor 113

Vendor Proposal Certification Insurance 113

Social Tables

MAY 17, 2019

According to a recent newlywed report , of all the couples getting married in 2019, 27% of them will hire a wedding planner. Which explains why love birds are paying an average of only $1,850 on a wedding planner for their big day. How much does a wedding planner cost on average? Wedding planner service options 1.

Planner 121

Planner Consulting Insurance Vendor 121

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 228

Destination Management Vendor Site Selection Entertainment 228

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. This especially applies to contracts with food and beverage vendors, security and third-party testing companies.

Contracts 195

Contracts Contracts Insurance Government 195

Blue Spark Event Design

OCTOBER 3, 2022

Why should you hire a professional planner? One way to ensure the event’s success is to hire a professional event planner. When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. More contacts, more choices.

Benefits 98

Benefits Planner Trade Show Insurance 98

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Do you have any insurance requirements?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Now, this is a subject that plagues all event planners, which is why it’s so important to us to address it here for you. It’s tricky.

Contracts 204

Contracts Contracts Vendor Events 204

Eventtia

MAY 16, 2022

Are you currently planning an event but are not sure about whether you should get event insurance? Without further ado, let us begin with the basics: what is event insurance? What is Event Insurance? Event insurance is an umbrella term covering all kinds of insurance that provides liability coverage for an event.

Insurance 62

Insurance Vendor Certification Events 62

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 52

Insurance Planner Conference Automotive 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 81

Planner Vendor Insurance Contracts 81

Social Tables

APRIL 22, 2021

Apply for permits and insurance. It’s also a good idea to get insurance for your event. As you speak with vendors, talent, and the venue to determine your equipment needs, make sure to ask how long they will need for setup and breakdown, and whether they need access to power, a loading dock, or any other special access.

Venue 200

Venue Audience Social Media Insurance 200

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event.

Planner 78

Planner Certification Trade Show Vendor 78

Smart Meetings

JUNE 25, 2024

As event planners, we often find ourselves navigating unique challenges to create new experiences that captivate and inspire. When the opportunity arose to curate an event for Financial and Insurance Conference Professionals (FICP) in Marco Island, Florida, our team knew this challenge could be an exciting journey.

Insurance 130

Insurance Logistics Vendor Attendee 130

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Most event planners find that a long-term event planning timeline helps make sure each and every task is accounted for and completed well in advance of the actual event. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Traveler's Q

MARCH 2, 2023

Make sure you plan for an emergency fund and insurance to cover these costs. Your wedding budget should include all wedding-related costs, such as attire, venue costs (including rentals and deposits), wedding decorations and flowers, wedding planners and coordinators, wedding photographers, and videographers.

Insurance 26

Insurance Transportation Vendor Planner 26

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

MeetingsNet

NOVEMBER 22, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. But our clients often ask questions regarding charges and fees to use outside vendors, or have supervising staff in place to oversee any outside production, load-in, etc. Not sure how to contract for WiFi service?

Contracts 105

Contracts Contracts Vendor Certification 105

AltexSoft Travel

SEPTEMBER 16, 2020

Errors and Omissions (E&O) insurance. Errors and Omissions or E&O insurance is not something specific for the travel industry. Many host agencies offer contractors to join their insurance policy — rather than to obtain a separate certificate. E&O insurance. Does any travel agency need such protection?

Affiliate 111

Affiliate Travel Agent Travel Travel 111

Bizzaboo

SEPTEMBER 1, 2023

Does the venue have any partnerships with environmentally responsible organizations or vendors? Are there any opportunities for cost savings through partnerships with the venue’s preferred vendors? Does the venue have any policies on outside vendors or caterers? What types of insurance coverage does the venue have?

Venue 93

Venue Booking Conference Vendor 93

Social Tables

MAY 16, 2019

The average couple spends $1,000 – $2,500 on a wedding planner for their big day. There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Purchase engagement ring insurance. Consider wedding insurance. Send your event schedule to your vendors.

Rehearsal 83

Rehearsal Vendor Insurance Venue 83

Social Tables

JANUARY 4, 2018

Using a combination of research and survey data, we’ve rounded up the 18 most important trends set to hit planners, hotels and venues in 2018. Event planners are emphasizing local elements more than ever and they’re teaming up with CVBs to make it happen. Intelligent planners will make friends with machines. Better buckle up!

Trends 167

Trends Hospitality Social Media Events 167

Convene by PCMA

JULY 20, 2021

For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. I think as planners, we have to recognize that. No Pivots to Be Made. Susan Kushner. “We Partners, not Suppliers.

Vendor 98

Vendor Transportation Contracts Contracts 98

Social Tables

AUGUST 18, 2022

Event planners and property managers know, however, that getting residents to attend events isn’t always easy. In this post, we explore engaging and exciting resident event ideas that event planners, property managers, and resident activity coordinators can use to get tenants excited. Resident event ideas for large properties.

Events 145

Events Preparation Social Media Entertainment 145

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 84

Meeting Insurance Virtual Events Preparation 84

Bizzaboo

DECEMBER 22, 2020

Planners have already made their intentions clear, with 93% of event marketers already planning to incorporate virtual events into their strategy in 2021 and beyond. It is the only conference of its kind where attendees can obtain real-world knowledge and training that is not vendor-run. Connected Insurance USA. Description.

Virtual Events 105

Virtual Events Conference Insurance Events 105

Eventtia

OCTOBER 20, 2022

Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Identify required documents, both those required by the event team (internal) and external stakeholders like sponsors, talents, and vendors. Create an event website (or an event page on your event planner website.)

Event Planning 62

Event Planning Vendor Registration Social Media 62

Bizzaboo

JUNE 27, 2022

Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Review Refund Policies and Financial Implications.

Management 97

Management Automation Social Media Communications 97

Bizzaboo

FEBRUARY 20, 2023

☐ Outline a clear agenda with an onsite planner. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). . ☐ Secure a certificate of insurance (COI). Determine your technology needs (e.g., photo booth, food or drink, rentals, etc.).

Conference 98

Conference Sponsors Virtual Events Speakers 98

Bizzaboo

MARCH 15, 2021

For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Event Insurance. Vendors, Sponsors, and Staff. Event planners always have a backup plan.

Communications 98

Communications Communications Virtual Events Events 98

MeetingsNet

JANUARY 31, 2018

In addition to your suppliers and vendors and the CVB, ask local members for their input if you’re with an association. “If If you are a corporate planner, contact local customers or suppliers,” advises Foster. Analyze your insurance coverage. You need someone who can drive by the hotel and tell you if it has windows.”

Contracts 65

Contracts Contracts Meeting Insurance 65

Convene by PCMA

MAY 16, 2023

As the association that puts on the “Super Bowl or World Cup of business insurance and risk management,” as Stuart Ruff-Lyon, CMP, DES, chief events officer for RIMS, describes it, crisis planning is naturally part of RIMS’ protocol. We do an incredible amount of staff training and pre-planning for these scenarios,” said Ruff-Lyon.

Event Apps 98

Event Apps Communications Communications Preparation 98

Eventtia

MAY 11, 2022

By the end of this guide to hosting an event, you’d have learned about: The basics of event planning Common challenges facing event planners, and their respective solutions Best practices of event planning you should know A comprehensive guide to planning an event. Without further ado, let us begin from the basics.

Sponsors 62

Sponsors Social Media Event Planning Events 62

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Assist talents/speakers, sponsors, and vendors as needed.

Sponsors 62

Sponsors Social Media Registration Events 62

Gavel International

OCTOBER 17, 2022

Meeting planners have legitimate concerns about staffing shortages, the COVID omicron variant, and changes occurring in the travel industry. 2) This means that meeting planners must keep up with the demands and fast-paced needs of air travel logistics. Flight tracking company, FlightAware, reported that U.S. Here are ten tips: .

Logistics 52

Logistics Travel Travel Airlines 52

Social Tables

JANUARY 4, 2018

Using a combination of research and survey data, we’ve rounded up the 18 most important trends set to hit planners, hotels and venues in 2018. Event planners are emphasizing local elements more than ever and they’re teaming up with CVBs to make it happen. Intelligent planners will make friends with machines. Better buckle up!

Trends 74

Trends Hospitality Social Media Events 74